DSpace/C2/Email-configuration-for-DSpace-on-Ubuntu-Linux-OS/English
Script : Email Configuration for DSpace
Author : Pankaj Patil
Keywords: DSpace Rebuild, DSpace Email Configuration, dspace.cfg, Rebuild script, DSpace gmail configuration
| Visual Cue | Narration |
| Slide: Title | Welcome to this Spoken Tutorial on Email Configuration for DSpace. |
| Slide: Learning Objectives | In this tutorial, we will learn to
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| Slide: System requirements | This tutorial is recorded using
However you may use any other text editor or browser of your choice. |
| Slide: Pre-requisites | To practice this tutorial,
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| Slide: Pre-requisites | Pre-requisites:
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| Slide : Code files |
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| Switch to gedit text editor and open the file | I have opened the code file in the gedit text editor on my machine.
And I will use the same file to copy-paste the commands during the demonstration. Shortcut to paste on the terminal is Shift, Ctrl and V keys. |
| Slide : Necessity of Email Configuration | In DSpace we have to configure the email settings to send emails from DSpace. |
| Slide : Necessity of Email Configuration | DSpace sends emails to the users for various activities such as
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| Only Narration | Let us begin. |
| Press Ctrl+Alt+T keys | Open the terminal by pressing Ctrl, Alt and T keys simultaneously on the keyboard.
Ensure that you have root permissions to run the commands. |
| Only Narration | Here onwards, please remember to press the Enter key after typing each command. |
| [Terminal] type:
sudo su - dspace |
Now, we will login as user dspace.
Type sudo su - dspace If prompted, then type the password of the admin user to login. |
| [Terminal] type:
sudo gedit /home/dspace/dspace-6.3-src-release/dspace/config/dspace.cfg |
Type the command as shown to open dspace configuration file.
If prompted, type the root user password. dspace.cfg file opens in the gedit text editor. |
| Point to Email settings | Scroll down and locate the Email settings section. |
| Slide: SMTP Services | DSpace requires SMTP service to send and receive emails.
SMTP services like Gmail, SendinBlue, SendGrid, Pepipost, Amazon SES or Mandrill can be used. Additionally, custom SMTP services can also be set up and used. |
| mail.server = smtp.gmail.com | In this demonstration, I will configure a Gmail SMTP mail server.
So, first I’ll set the value for mail.server as smtp.gmail.com |
| mail.server.username =dspace.u1@gmail.com
mail.server.password =d$pace2019* |
Next we have to enter a valid gmail ID for mail.server.username.
I will use the admin’s mail id, which is dspace.u1@gmail.com You can also use the same email id which you gave as your admin mail id. The value for mail.server.password has to be the password of dspace.u1@gmail.com The typed password will be visible to everyone. So I have blurred it for this demonstration. |
| Comment
mail.server.port |
We will use gmail’s SMTP port (SSL): 465, to connect to the SMTP server.
So, let us disable the default SMTP port which is 25. To do so, type # in front of the line mail.server.port. |
| From Address for mail | Now, give a valid email address for mail.from.address.
This email id will be considered as the from address for the recipients. Here I will type the value as dspace.u1@gmail.com |
| Feedback recipient email | Please type a valid email address for feedback.recipient
If a user submits any feedback in DSpace, then those feedback will be sent to this email id. Here also I will type the value as dspace.u1@gmail.com |
| System administrator email | We have to give a valid email address for mail.admin.
System notifications and administration emails will be sent to mail.admin address. I will type the value as dspace.u1@gmail.com here. |
| Mail.extraproperties >> remove # symbol | Next, we will configure the SMTP port (SSL): 465.
Scroll down and locate the line #mail.extraproperties. Remove # symbol at the beginning mail.extraproperties. |
| Remove # symbol | Also, remove # symbol at the beginning of the next two consecutive lines, as shown. |
| Save and close file | Save and close the file. |
| Slide : Rebuild DSpace | Whenever we customize DSpace, it is necessary to rebuild DSpace.
Rebuild process involves
We will prepare a shell script to rebuild DSpace, and use it whenever required. |
| [Terminal] type:
sudo gedit $HOME/Rebuild-DSpace |
Open a new file named Rebuild-DSpace in a text editor. |
| [Terminal] type:
sudo service tomcat8 stop’’’ sleep 5 cd /home/dspace/dspace-6.3-src-release mvn -U clean package’’’ cd /home/dspace/dspace-6.3-src-release/dspace/target/dspace-installer ant update sleep 5 sudo service tomcat8 start |
Type the shell commands as shown in the text editor.
We have used these commands in the earlier tutorial to build dspace. |
| Press Ctrl+S keys | Save and close the file. |
| [Terminal] type:
sudo chmod 777 $HOME/Rebuild-DSpace |
Type the command as shown to provide executable permissions to Rebuild-DSpace.
If prompted, enter the admin password to proceed further. |
| [Terminal] type:
$HOME/Rebuild-DSpace |
Let us rebuild DSpace by typing the following command.
The rebuild process may take some time depending upon your internet speed. |
| [Terminal] Highlight
BUILD SUCCESSFUL |
On successful completion, BUILD SUCCESSFUL message will appear on the screen. |
| Narration only | This means we have deployed DSpace email configuration on Tomcat server. |
| Narration only | Next we have to configure some settings in the Gmail account which we have used.
To access Gmail through DSpace, less secure apps in Gmail settings should be turned ON. |
| [browser] Login to gmail as dspace.u1@gmail.com | To do so, login to the respective Gmail account which we have typed in the Email settings of DSpace. |
| [browser] Type the url: | Then in the address bar, type the URL as shown. |
| [browser] Turn the toggle on for Allow less secure apps | Turn ON the toggle button for Allow less secure apps. |
| Only narration | We have done the required configurations.
Now let us send a test mail. To do so, go to the terminal. |
| [Terminal] type:
sudo $HOME/dspace-install/bin/dspace test-email |
Then type this command to send a test email.
Test email will be sent to the mail id which was set in mail.admin in dspace.cfg file. |
| [Browser] Open the gmail account | Let us cross verify this.
Switch to the browser where our mail account is logged in. Now check the Inbox for new mail. |
| [Browser] Point to the DSpace test mail | Here is the DSpace test email.
We have successfully configured the mail configuration and also sent a test mail in DSpace. |
| Logout from gmail | Once done, sign out from the Gmail account. |
| Only Narration | This brings us to the end of this tutorial.
Let us summarize. |
| Slide Summary | In this tutorial we learnt to
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| Slide : About Spoken Tutorial project | The video at the following link summarises the Spoken Tutorial project.
Please download and watch it. |
| Slide : Spoken Tutorial workshops | The Spoken Tutorial Project team conducts workshops and gives certificates.
For more details, please write to us. |
| Slide: Answers for THIS Spoken Tutorial | Please post your timed queries in this Forum. |
| Slide: Acknowledgement -I | Spoken Tutorial project is funded by MHRD, Government of India. |
| Slide: Acknowledgement -II | DSpace spoken tutorial series is funded by the National Virtual Library of India, Ministry of Culture, Government of India. |
| Narration only | This script and video for this tutorial was contributed by Pankaj Patil from IIT Bombay.
This is Nancy Varkey signing off. Thank you for joining. |
