GNUKhata/C2/Create-Account-in-GNUKhata/English

Visual cue	Narration
Display desktop	Welcome to the tutorial on Create Organization in GNUKhata
Show Slide Learning Objectives	At the end of this tutorial, you will be able to: Create Organization in GNUKhata Create Accounts in GNUKhata Login into GNUKhata
Show Slide System Requirements	To record this tutorial, I am using Ubuntu 12.04 Operating System GNUKhata version 1.2 Firefox version 17.0
Show Slide System Requirements	GNUKhata works well on all versions of Ubuntu Starting from 11.04 and above. It has also been tested on Debian Distro of GNU/Linux.
	To open GNUKhata interface: We recommend Mozilla Firefox version 3.6 or above. GNUKhata can also run smoothly on other browsers like Chromium and Opera.
Open Terminal Execute on terminal sudo startgk	To run GNUKhata, you need to start the server on your machine. To start the server, open the terminal through Ctrl+Alt+T from the keyboard Then type sudo startgk and hit Enter.
Open Firefox and type in the address bar http://localhost	To run GNUKhata on your machine, open the Firefox browser Type http://localhost in the address bar.
Type in the address bar http://localhost:8080	If you cannot run GNUKhata with this url, type http://localhost:8080 in the address bar.
GNUKhata's welcome screen	This is the Welcome screen of GNUKhata.
Point to buttons Select Existing Organisation Create New Organisation	In this tutorial we will again create a new organization. For this, click on Create New Organisation button.
In Organization Name textbox, type Free Accounting Foundation and Organization Type NGO	Here, in the Organization Name field, let's type the name of a company. For example, Free Accounting Foundation. Let me select NGO as my option for Organization Type.
Enter the financial year	I will type 01-04-2011 for from date To date appears automatically
Click on Next	Now, press the Next button.
Screen 2 Point to Free Accounting Foundation and Financial Year	The name of the organization and the financial year period appears at the top. -	Screen 2 Point to 'State and press Save button	In this page, we will just select Maharashtra for State and press Save button.
Screen 3 Point to two checkboxes: Projectwise Accounting Manual Account Codes	On the next webpage, you have to choose the Preferences for your organization. There are two checkboxes here: Check Projectwise Accounting and let's type spoken tutorial in first textbox and 800 for sanctioned amount textbox. Check Manual Account Codes checkbox too
Press Save button	After stating your preference, press Save button. A message will be displayed at the top - Your preferences have been saved.
	After adding the preferences, we can create new accounts.
Click on Create Account button	For now I will click on Create Account button to create a few accounts.
Screen 4	Here, we have to add accounts for the organization.
Point to Group Name and Sub-group Name	Every account falls under a Group and optionally a Sub-Group.
Click on dropdown of Group Name	Click on the dropdown to see all the Group names provided by GNUKhata.
Point to Corpus, Current Liability, Loans(Liability)	Notice the Groups Corpus, Current Liability, Loans(Liability). These accounts will have Credit opening balance.
Point to Current Asset, Fixed Assets and Loans (Asset).	Then, there are groups like Current Asset, Fixed Assets and Loans (Asset). These accounts will normally have Debit opening balance.
Point to Direct Income, Indirect Income, Direct Expense and Indirect Expense.	The groups Direct Income, Indirect Income, Direct Expense and Indirect Expense will not have any opening balance.
	All other groups will have an opening balance.
Choose Current Asset from Group Name drop down.	I will choose Current Asset as Group Name. Assets represent everything which a business owns and has a monetary value.
Point to Sub-Group Name Click on the dropdown of Sub-Group Name	After selecting Group Name, you have to select the Sub-Group Name as required. These are the subgroups provided by GNUKhata. You can add any Sub-Group Name as you wish. For now, I shall choose Bank as a Sub-Group Name.
Choose Bank from Sub-Group Name drop down	But you can create additional subgroups also. We will learn that in another tutorial.
Point to Account Name text box. Enter SBI	In the Account name field, I will type the name of the Account as SBI.
Point to Account Code	Recall, we had preferred to create account codes manually earlier. So here,we see a field for account code.
Point to Account Code	GNUKhata suggests an account code, as you can see. We can edit the suggested code or we can leave it as it is
Point to Debit opening balance textbox	Next, let's enter the Debit Opening Balance. The default value as you can see is 0.00 You can accept this or enter any positive or negative value.
Enter 5000 in Debit opening balance textbox	I will enter 5000 as debit opening balance.
Point to Total Debit Opening Balance	The total of all Debit Opening Balances entered so far will be displayed here.
Point to Total Debit Opening Balance	Right now it is 0 because we have not yet saved this account with its debit opening balance.
Point to Total Credit Opening Balance	Next, the total of all Credit Opening Balances so far entered is displayed here.
Point to Total Credit Opening Balance	Right now it is 0 because no account with credit opening balance has been saved.
Point to Difference in Opening Balance	The last field displays the difference between debit and credit opening balances.
Press Save button	After filling all the necessary data, I will press the Save button.
Point to message Account SBI added successfully	A message appears at the top which tells you have successfully created the desired account.
Point to Total Debit Opening Balance	Note that the amount in the Total Debit Opening Balance has been updated.
Point to Total Debit Opening Balance and Total Credit Opening Balance.	Total Debit and Credit Opening Balance depend on what type of opening balance you have entered.
Point to Total Debit Opening Balance, Total Credit Opening Balance and Difference in Opening Balances.	Note that, Total debit opening balance, Total credit opening balance and Difference in opening balance are read only fields.
	They get updated after saving a new account.
ClickFinish button.	If you wish then you can create more accounts. Else click on the Finish button.
Screen 4	Congratulations! You have now created the books for the organisation Free Accounting Foundation .
Point to Username and password.	Next, a new screen appears which asks for the username and password.
Point to admin username. Click on Login button	The default username and the password is admin. You can change it later if you want. Lets click on the Login button.
Screen 5	Note, a new page appears with the name of the organization and the financial year period.
	Notice the menu bar at the top with some options.
Click on Logout	To logout, you can click on the Logout option at the top right of the screen.
Show Slide Summary	So in this tutorial we have learnt : To create: New organisation Set preferences Add an account and finally log into GNUKhata.
/*Slide 9*/ Assignment Create: Account Machinery which has group name Fixed Assets and sub-group Plant & Machinery. Account New Machinery Company will be under group Current Liability and sub-group Sundry Creditors for Purchase.
	Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarizes the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
Spoken Tutorial Workshops	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
Show Acknowledgement Slide Acknowledgement	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
Thanks for joining	That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay. Thank you for watching.

Contributors and Content Editors

Nancyvarkey, Trupti