Koha-Library-Management-System/C2/Add-Subscription-in-Serials/English
Title: How to add subscription in Serials
Contributor: Bella Tony, IIT Bombay
Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay
Keywords:
Title Slide | Welcome to the Spoken Tutorial on How to add Subscription in Serials. |
Learning Objectives | In this tutorial we will learn:
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Slide Number 3
System Requirement |
To record this tutorial, I am using
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Slide 4a
Pre-requisites |
To follow this tutorial, learners should have knowledge of Library Science. |
Slide 4b
Pre-requisites |
You should have Koha installed on your system.
And you should also have Admin access in Koha If not, please visit the Koha Spoken Tutorial series on this website. |
Slide
Serial Subscription |
In an earlier tutorial, we had learnt how to catalog Serial subscriptions
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Show Koha interface
Login with Superlibrarian user name and the password |
Login with Superlibrarian Bella and her password. |
Narration only with appropriate highlight | As explained in an earlier tutorial in this series, create a new Vendor for Serials subscription. |
Narration only with appropriate highlight | Then I have added an email id. - mumbaijournals@gmail.com |
Narration only with appropriate highlight | Remember to check the check-boxes for-
These details will be used later in this tutorial. Likewise, you have to fill in the details of your vendor. |
Pictorial representation of the Journal | Here is the screenshot of the Journal that we have to subscribe.
All details shown here are the ones I will be entering in my Koha interface. |
Narration Only | Let us go to the Koha interface. |
On the Koha homepage, click on Serials | Now on the Koha homepage, click on Serials. |
Click on ‘+New Subscription’. | On the page that opens, click on ‘New Subscription’. |
Cursor on Add a new subscription (1/2)
(One of two) |
It will open another new page that says Add a new subscription (1/2).
Here, we will be prompted to fill in some details. |
Click on the tab Search for vendor adjacent to empty boxes. | For Vendor, click on the tab Search for vendor adjacent to two empty boxes. |
Narration only with appropriate highlight | In a new window, a new page Serial subscription: search for vendor, opens up. |
Narration only with appropriate highlight |
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Narration only with appropriate highlight | A new page showing the Vendor search results opens. |
Narration only with appropriate highlight |
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Cursor on Record
Cursor on two blank boxes Cursor on
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Next is Record-
Adjacent to the Record are two blank boxes. Under these blank boxes are two tabs:
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Cursor on Search for record
Cursor on Create record |
In case, the record already exists, then click on Search for record.
Else, click on the tab Create record to create a new entry for the respective serial. |
Click on the tab Search for record. |
In an earlier tutorial, we have already cataloged a serial with the title Indian Journal of Microbiology.
Therefore, we will click on the tab Search for record. |
Cursor on Catalog search
In the field for Keyword enter- Microbiology. Click on Search |
A new window, Catalog search opens.
In the field for Keyword enter Indian. Then, click on Search at the bottom of the page. |
Cursor on Search results from 1 to 1 of 1,
Cursor on Title- Indian Journal of Microbiology Publisher- Springer
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A new page, Search results from 1 to 1 of 1, opens.
It has the following details as entered earlier: Title- Indian Journal of Microbiology Publisher- Springer ISSN- 0046-8991 You will see the details that you entered. |
Click on Choose
Cursor on Add a new subscription (1/2), in the field for Record. Cursor on number 33. |
Next, click on Choose button at the right corner of the table.
The same window closes and the details entered appear on the page- Add a new subscription (1/2), in the field for Record In my case, it shows number 3. It may be different on your interface depending upon the number of entries that you have made. |
Cursor on
Cursor on When there is an irregular issue: and the 2 options below. |
Moving on, I will leave the following as they are. |
Click on the drop-down >> select Spoken Tutorial Library | Let’s proceed.
For Library, I will select Spoken Tutorial Library from the drop-down. |
Cursor on
Public note and Nonpublic note |
If required you may fill in the-
Public note and Nonpublic note I will keep them blank. |
Cursor on Patron notification:
From the drop down select Routing List |
Next is Patron notification:
From the drop-down, select Routing List. |
Grace period: Select 15 day(s) | For Grace period: I will select 15 day(s) |
Enter:
4 for Number of issues to display to staff 4 for Number of issues to display to the public |
For Number of issues to display to staff: enter 4.
For Number of issues to display to the public: enter 4. |
Click on Next | After entering all the details, click on Next at the bottom of the page. |
Cursor on Add a new subscription (2/2), | A new page Add a new subscription (2/2), opens. |
Cursor on Serials Planning:
First issue publication date: enter 01/01/2017 Frequency: select ⅓ months i.e.quarterly from the drop down. |
For the section, Serials Planning, enter the following-
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Subscription length:
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Subscription length:
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Subscription start date: >> 01/01/2017
Subscription end date: >> 01/12/2017 |
Subscription start date: enter 01/01/2017
Subscription end date: enter 01/12/2017 |
Numbering pattern: drop down >> select Volume and Number | Numbering pattern: from the drop-down, select Volume, Number |
Point to Locale:
Locale: Select English from the drop-down |
You may choose a suitable option from the drop-down, if the language is other than English. |
Cursor on table for Volume and Number
Pause the video and fill the details |
Next, enter the following for the table for Volume and Number.
Begins with: Volume= 57 Begins with: Number=1 Inner counter: Number =4 |
Click on Show/Hide advanced pattern | However, if you want to change the pattern-type then click on Show/Hide advanced pattern. |
Cursor on modify pattern | To edit the entries, click on modify pattern at the bottom of the Advanced prediction pattern table. |
Pause the video and fill in the entries | Note that Pattern name should be: Volume, Number
Numbering formula should be: Vol.{X}, No.{Y} In the table Advanced prediction pattern, Koha by default selects values for-
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Click on the Test prediction pattern | Now, click on the Test prediction pattern at the bottom of the page. |
Cursor on Prediction pattern. | Prediction pattern will appear on the same page towards the right side. |
Cursor on
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Prediction pattern will show the details of-
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Click on Save subscription at the bottom of the page. | Lastly, click on Save subscription at the bottom of the page. |
Cursor on-
Subscription for Indian Journal of Microbiology. Cursor on-
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A new page-
Subscription for Indian Journal of Microbiology with the following details opens:
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Click the tab Planning | Click on the tab Planning |
Volume= 57 and Number= 1
Volume=99999 and Number=4 |
Check the following
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Next click the tab Issues
Cursor on
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Next click the tab Issues
This will show the following details-
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Narration Only | With this, the Journal subscription is added successfully. |
Narration only | Purpose of adding Subscription of Serials is for keeping track of-
that are published on a regular schedule. |
Log out from Koha
Click on Spoken Tutorial Library>> select log out from the drop-down. |
You may now log out from Koha.
To do so, go to the top right corner of the Koha interface. Click on Spoken Tutorial Library and select log out from the drop-down. |
Narration Only | This brings us to the end of this tutorial. |
Summary slide.
In this tutorial we learnt:
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Summary
In this tutorial we learnt:
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Assignment
Add a new Subscription for Journal of Molecular Biology. |
Assignment
Add a new Subscription for Journal of Molecular Biology. |
Slide:
About Spoken Tutorial project
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The video at the following link summarizes the Spoken Tutorial project.
Please download and watch it. |
Slide:
Spoken Tutorial workshops The Spoken Tutorial Project Team
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The Spoken Tutorial Project Team conducts workshops and gives certificates.
For more details, please write to us. |
Slide:
Forum for specific questions |
Please post your timed queries in this forum. |
Slide:
Acknowledgement
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Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
More information on this mission is available at this link. |
This is Bella Tony from IIT Bombay signing off.
Thank you for joining. |