Koha-Library-Management-System/C2/Receive-Serials/English-timed

Time	Narration
00:01	Welcome to the Spoken Tutorial on How to Receive Serials.
00:06	In this tutorial, we will learn: How to receive Serials, Claim late Serials, Check Serials expiration, Renew Serials and Search Serials.
00:23	To record this tutorial, I am using:Ubuntu Linux Operating System 16.04 and Koha version 16.05
00:36	To follow this tutorial, you should have knowledge of Library Science.
00:41	To practice this tutorial, you should have Koha installed on your system.
00:47	And, you should also have Admin access in Koha.
00:51	Please refer to the Koha spoken tutorial series on this website for more details.
00:58	To receive Serials, let’s login to Koha as Superlibrarian Bella and her password.
01:06	On the homepage, click on Serials.
01:11	At the top of the new page, locate the field for Title.
01:17	Enter the first or any word from the title of the journal. For example, I will type Indian.
01:25	Click on Submit button at the right side of the field.
01:30	A new page Serials subscriptions opens.
01:34	This page shows the details for: ISSN, Title, Notes, Library, Location, Call number, Expiration date, Actions.
01:55	Click on the tab Actions at the extreme right side of the table.
02:00	From the drop-down, select Serial receive.
02:05	Another page Serial edition Indian Journal of Microbiology opens with the table.
02:12	In this table, under the section Status, click on the drop-down and select Arrived.
02:20	Next, click on the Save button at the bottom of the page.
02:25	Another page opens with the heading: Serial collection information for Indian Journal of Microbiology. Here, we can see the Subscription summary.
02:37	In this way, we can receive Serials.
02:41	Now, let’s learn how to Claim late Serials.
02:46	Koha can send email messages to the Serials vendors if there are late issues.
02:53	For example: Out of 4 Serials issues, the library has received only issue numbers 1, 2 and 4. And, issue no. 3 has not been received.
03:08	In such a case, a claim can be sent for issue no.3 that is still to be received.
03:15	To the left of the main Serials page, there is an option named 'Claims’.
03:21	Click on Claims.
03:24	A new page opens with a dialog box: No claims notice defined. Please define one. Click on Please define one.
03:35	A new page Notices and Slips opens.
03:39	Under Notices and Slips, locate the tab Select a library:. From the drop- down, select your Library Name.
03:48	I will select Spoken Tutorial Library.
03:53	Under the tab Select a library:, click on the tab New notice.
04:00	A new page opens with the heading Add notice.
04:05	On the same page, for the section Library, Koha will, by default, choose the library name.
04:12	In my case, it will choose Spoken Tutorial Library.
04:17	For Koha module: from the drop-down, select Claim Serial issue.
04:24	Notice that as soon as Claim serial issue is selected from the drop down, Koha auto-selects the field for Library as All libraries.
04:38	So, again go to the tab Library and from the drop- down select Spoken Tutorial Library.
04:47	Let’s move ahead.
04:49	In the field for Code, type: Claim.
04:53	In the field for Name, type: Unsupplied Issues.
04:59	Next, click on the section Email.
05:04	In the field for Message subject:, type: Unsupplied Issues.
05:11	Under the section Message body: type the email to the vendor.
05:17	In my case, the vendor is Mumbai Journal Supplier.
05:22	I have written a short email to my vendor. You may pause the video and write an email to your library’s vendor.
05:31	Next, if required you may fill in the details for Phone, Print and SMS. I will leave them blank.
05:43	Next, click on Submit button at the bottom of the page.
05:48	A new page Notices and Slips opens.
05:52	Under Notices and Slips, locate the tab Select a library.
05:58	Koha has auto-selected the Spoken Tutorial Library.
06:03	You may select your library from the drop-down as required.
06:08	On the same page, is a table with filled-in details under the following tabs: Library, Module, Code, Name, Copy notice and Actions.
06:28	Next, go back to Koha homepage. To do so, go to extreme left corner and click on Home.
06:39	On the Koha homepage, click on Serials.
06:45	On the new page that opens, go to the left side and click on Claims.
06:52	On the new page, in the field for Vendor, select the required vendor from the drop-down.
06:59	As I have only one vendor for Journals, I will go ahead with the vendor- Mumbai Journal Supplier.
07:07	Next, click on OK at the right side of the field.
07:13	A new page with the title Missing issues opens.
07:18	On the new page, click on the check- box on the left side for Mumbai Journal Supplier.
07:26	You may click the check-box as per your vendor.
07:30	Next, click on Send notification button at the bottom of the page.
07:37	The same page re-opens and with this an email is sent to the vendor.
07:43	Note that the email is sent from Koha server to the respective vendor.
07:49	We will now learn about Check expiration.
07:53	Check expiration is used for checking when the subscriptions are about to expire.
08:00	On the same page, go to the left side and click on Check expiration.
08:07	Check expiration page opens.
08:11	Now, under the section for Filter results, go to Library: and from the drop-down, select Spoken Tutorial Library. You may select your library here.
08:27	Next, mention the Expiring before.
08:31	This will fetch a complete list of all the Journals that would expire before that particular date.
08:39	For Expiring before:, I will enter 01/01/2019.
08:48	Now click on the Search button at the bottom of the page.
08:53	On the same page, a list of journals that are due to expire by 01/01/2019, appear in a tabular form.
09:05	We can also see the following details- ISSN, Title, Library, OPAC note, Nonpublic note, Expiration date and Actions.
09:24	Now, under the tab Actions, click on the button Renew.
09:30	A new window with the heading Subscription renewal for Indian Journal of Microbiology opens up.
09:38	On this page, enter the following: For Start Date please enter the date as per your requirement. I will enter 01/01/2018.
09:52	Next is Subscription length.
09:55	It is suggested to fill in one of the three fields, namely- Number of num which means issues, Number of weeks and Number of months.
10:10	As my Journal is a quarterly publication, Koha by default has selected 4 as Number of num.
10:19	You may enter as per your requirement.
10:23	Leave the field Note for the librarian that will manage your renewal request as blank.
10:31	Next, click on the Submit button at the bottom of the page.
10:36	A window with the message Subscription renewed, appears.
10:41	To close this window, go to top left corner and click on the cross mark.
10:48	Again, another pop-up message appears:
10:52	To display this page, Firefox must send information that will repeat any action (such as a search or order confirmation) that was performed earlier.
11:04	Among the two options under this message- Cancel and Resend, click on Resend
11:12	We are brought to the page Check expiration.
11:16	Here, under the section for Filter results, select the- Expiring before as 01/12/2019. Remember to only mention the Expiring date.
11:33	This will fetch a complete list of all the Journals that would expire before that particular date.
11:40	Now, click Search button at the bottom of the section Filter results.
11:46	On the same page, a list of journals that would be expiring before 01/12/2019, appears in a tabular form.
11:57	We can also see the following details- ISSN, Title, Library, OPAC note, Nonpublic note, Expiration date and Actions.
12:16	This is how we can- create the schedule for Serials and receive them as per arrival of the Volume and issues.
12:26	You may now log out from the Koha Superlibrarian account.
12:31	Go to the top right corner of the Koha interface. Click on the Spoken Tutorial Library and from the drop-down, select Log out.
12:43	This brings us to the end of this tutorial.
12:47	Let us summarize: In this tutorial, we learnt: how to receive Serials, claim late Serials, check Serials expiration, renew Serials and search Serials.
13:05	In an earlier tutorial, a new subscription for the Journal of Molecular Biology was added.
13:02	As an assignment, renew the same subscription.
13:16	The video at the following link summarizes the Spoken Tutorial project.
13:20	Please download and watch it.
13:23	The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.
13:32	Please post your timed queries in this forum.
13:36	Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.
13:47	This is Bella Tony from IIT Bombay, signing off. Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14