Koha-Library-Management-System/C2/Receive-Serials/English

Visual cue	Narration
Title Slide	Welcome to the Spoken Tutorial on How to a Receive Serials.
Slide Number 2 Learning Objectives	In this tutorial we will learn: How to receive Serials Claim late Serials Check Serials expiration Renew Serials Search Serials
Slide Number 3 System Requirement	To record this tutorial, I am using Ubuntu Linux OS 16.04 Koha version 16.05
Slide 4a Pre-requisites	To follow this tutorial, you should have knowledge of Library Science.
Slide 4b Pre-requisites	To practice this tutorial, you should have Koha installed on your system. And you should have Admin access in Koha. Please refer to the Koha Spoken Tutorial series on this website for more details.
Log into Koha as Superlibrarian Bella and her password	To receive Serials, let’s login to Koha as super-librarian. Alternately, you may login as a Patron who has Serials control rights. I will login as Superlibrarian.
On the Koha homepage, click on Serials	On the Koha homepage, click on Serials.
Cursor on Title	At the top of the new page, locate the field for Title.
I will type, Microbiology	Enter the first or any word from the title of the journal. For example, I will type Microbiology.
Click on Submit	Click on Submit button at the right side of the field.
Cursor on Serials subscriptions,	A new page, Serials subscriptions, opens
Cursor on ISSN Title Notes Library Location Call number Expiration date Actions	This page shows the details for:* ISSN Title Notes Library Location Call number Expiration date Actions
Click on the tab Actions and from the drop down select Serials receive	Click on the tab Actions at the extreme right side of the table. From the drop-down, select Serial receive.
Another page, Serial edition Indian Journal of Microbiology (On Display), opens with the table	Another page, Serial edition Indian Journal of Microbiology, opens with the table.
Cursor on Status From the drop down select Arrived	In this table, under the section Status, click on the drop-down and select Arrived.
Click on Save	Next click on the Save button at the bottom of the page.
Cursor on Serial collection information for Indian Journal of Microbiology (On Display), With the Subscription summary	Another page opens with the heading Serial collection information for Indian Journal of Microbiology. Here we can see the Subscription summary.
Narration only	In this way, we can receive Serials.
Narration Only	Now, let’s learn how to Claim late Serials.
Narration only	Koha can send email messages to the Serials vendors if there are late issues.
Slide Example- Out of 4 Serials issues, the library has received- Only issue numbers 1, 2 and 4 And issue no. 3 has not been received In such a case, a claim can be sent for issue no.3 that is still to be received.	Say for example: Out of 4 Serials issues, the library has received- Only issue numbers 1, 2 and 4 And issue no. 3 has not been received In such a case, a claim can be sent for issue no.3 that is still to be received.
Click on Home>>Serials	To send a claim for an issue, click on the Homepage and then Serials.
Cursor on Claims	To the left of the main Serials page, there is an option named 'Claims’.
Click on Claims	Click on Claims.
Cursor on No claims notice defined. Please define one. Click on Please define one.	A new page opens with a dialog box: No claims notice defined. Please define one. Click on Please define one.
Cursor on Notices and Slips,	A new page Notices and Slips opens.
Under Notices and Slips, locate the tab Select a library: From the drop down select- Spoken Tutorial Library	Under Notices and Slips, locate the tab Select a library: From the drop-down select your library name. I will select Spoken Tutorial Library.
Under the tab Select a library: >> click on the tab New notice	Under the tab Select a library:, click on the tab New notice.
Cursor on Add notice	A new page opens with the heading Add notice.
Cursor on Library	On the same page, for the section Library, Koha will by default choose the library name. In my case, it will choose Spoken Tutorial Library.
For Koha module: >> select Claim Serial issue	For Koha module: from the drop-down, select Claim Serial issue.
In Code: type CLAIM	In the field for Code: type CLAIM.
In Name: type Unsupplied Issues	In the field for Name: type Unsupplied Issues.
Click on Email In Message subject: >> Type Unsupplied Issues	Next, click on the section Email. In the field for Message subject:, type Unsupplied Issues.
Cursor on Message body: >> Type the email as: Subject: Awaiting Journal issues Dear Sir/Madam, Following Journal issues have not been received by the Spoken Tutorial Library. However, if it has been supplied please confirm with the proof of invoice.	Under the section Message body: type the email to the vendor. In my case, the vendor is Mumbai Journal Supplier. I have written a short email to my vendor. You may pause the video and write an email to your library’s vendor.
Cursor on Phone, Print, SMS.	Next, if required you may fill in the details for Phone, Print and SMS. I will leave them blank
Click on Submit	Next, click on Submit button at the bottom of the page.
Cursor on Notices and Slips	A new page Notices and Slips opens.
Cursor on Notices and Slips Cursor on Select a library	Under Notices and Slips locate the tab Select a library. From the drop down select your library.
Cursor on: Library Module Code Name Copy notice Actions	On the same page, a table appears with filled-in details under the following tabs: Library Module Code Name Copy notice Actions
On Koha homepage, click on Serials. Now click on Claims.	Next, go back to Koha homepage, and click on Serials. Now click on Claims.
In the field for Vendor, from the drop down select, Mumbai Journal Supplier	In the field for Vendor, select the required vendor from the drop-down. As I have only one vendor, I will go ahead with the vendor- Mumbai Journal Supplier.
Click on Ok	Next, click on Ok at the right side of the field.
Cursor on Missing issues opens.	A new page with title Missing issues opens.
Click the check box on the left side for Mumbai Journal Supplier.	On the new page, click on the check box on the left side for Mumbai Journal Supplier. You may click the check box as per your vendor.
Click on the button Send notification	Next, click on Send notification button at the bottom of the page.
Cursor on same page	The same page re-opens and with this an email is sent to the vendor. Note that the email is sent from Koha server to the respective vendor.
Narration only	We will now learn about Check expiration.
Narration only	Check expiration is used for checking when the subscriptions are about to expire.
On the Koha homepage, click on Serials. Now, click on Check expiration	On the Koha homepage, click on Serials and then on Check expiration.
On the page Check expiration, under the section for Filter results- Go to Library: from the drop down select Spoken Tutorial Library Remember to only mention the Expiring date: Expiring before: fill the date as 01/01/2019	Now, under the section for Filter results, Go to Library: and from the drop-down, select Spoken Tutorial Library. Remember to only mention the Expiring before: This will fetch a complete list of all the Journals that would expire before that particular date. For Expiring before: I will enter 01/01/2019
Click Search	Now click on the Search button at the bottom of the page.
Cursor on the list of all the journals Cursor on ISSN Title Library OPAC note Nonpublic note Expiration date Actions	On the same page, a list of journals that are due to expire by 01/01/2019, appear in a tabular form. We can also see the following details- ISSN Title Library OPAC note Nonpublic note Expiration date Actions
Cursor on Actions >> Click on the button Renew	Now under the tab Actions, click on the button Renew.
Cursor on Subscription renewal for Indian Journal of Microbiology	A new window with the heading, Subscription renewal for Indian Journal of Microbiology, opens up.
Cursor on Start Date Enter- 01/01/2018	On this page enter the following: For Start Date- please enter the date as per your requirement. I will enter- 01/01/2018
Cursor on Subscription length Cursor on Number of num (i.e. issues) Number of weeks Number of months Enter 4 for Number of months	Next is Subscription length. It is suggested to fill in one of the three fields, namely- Number of num (i.e. issues) Number of weeks Number of months As my Journal is a quarterly publication, Koha by default, has selected 4 as Number of num (i.e. issues) You may enter as per your requirement.
Cursor on Note for the librarian that will manage your renewal request:, blank	Leave the field- Note for the librarian that will manage your renewal request as blank.
Click on Submit	Next, click on the Submit at the bottom of the page.
Cursor on Check expiration Cursor on select Expiration date as 01/12/2019	We are brought to the page Check expiration. Here, under the section for Filter results, select the- Expiring before as 01/12/2019 Remember to only mention the Expiring date. This will fetch a complete list of all the Journals that would expire before that particular date.
Cursor on the journal Cursor on: ISSN Title Library OPAC note Nonpublic note Expiration date Actions	On the same page, a list of journals that would be expiring before 01/12/2019, appears in a tabular form. We can also see the following details- ISSN Title Library OPAC note Nonpublic note Expiration date Actions
Narration only	This is how we can- create the schedule for Serials and receive them as per arrival of the Volume and issues.
Narration only	You may now log out from the Koha Superlibrarian account.
Go to the top right corner of the Koha interface. Click on the Spoken Tutorial Library and from the drop down select Log out.	Go to the top right corner of the Koha interface. Click on the Spoken Tutorial Library and from the drop down select Log out.
This brings us to the end of this tutorial.	This brings us to the end of this tutorial.
Summary- In this tutorial we learnt: How to receive Serials Claim late Serials Check Serials expiration Renew Serials Search Serials	Let us summarize: In this tutorial we learnt: How to receive Serials Claim late Serials Check Serials expiration Renew Serials Search Serials
Assignment In an earlier tutorial, a new subscription for the Journal of Molecular Biology was added As an assignment- Renew the same subscription	Assignment In an earlier tutorial, a new subscription for the Journal of Molecular Biology was added. As an assignment, renew the same subscription.
Slide: About Spoken Tutorial project Watch the video available at http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarises the Spoken Tutorial project. If you do not have good bandwidth, you can download and watch it.	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
Slide: Spoken Tutorial workshops The Spoken Tutorial Project Team* Conducts workshops using spoken tutorials Gives certificates for those who pass an online test For more details, please write to [about:blank http://contact@spoken-tutorial.org]	The Spoken Tutorial Project Team: conducts workshops and gives certificates. For more details, please write to us.
Slide: Forum for specific questions	Please post your timed queries in this forum.
Slide: Acknowledgement Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org/NMEICT-Intro	Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.
	This is Bella Tony from IIT Bombay signing off. Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey