Koha-Library-Management-System/C2/Place-order-for-a-book/English

Topic: How to place an order for a book

Contributor Name: Bella Tony, Spoken Tutorial Project, IIT Bombay

Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay

Keywords:

Visual Cue	Narration
Slide 1 Title	Welcome to the Spoken Tutorial on How to place an order for a book.
Slide 2 Learning Objectives* Place an order for a Book Close a Basket (Order) Receive a shipment	In this tutorial we will learn to-# Place an order for a Book Close a Basket (Order) Receive a shipment
Slide 3 System requirement	To record this tutorial, I am using* Ubuntu Linux OS 16.04 Koha version 16.05
Slide Number 4 Pre-requisite	To follow this tutorial, learners should be familiar with Library Science.
Slide 4b Pre-requisites	To practice this tutorial, * You should have Koha installed on your system. You should also have Admin access in Koha. If not, please refer to the Koha Spoken Tutorial series on this website.
Log into Koha as Superlibrarian Bella and her password	To begin, let’s login to Koha as Superlibrarian Bella.
Narration only	First of all we will start by enabling ‘receiving an order’. We will be using this information later in this tutorial.
Go to Koha Administration>>Global System Preferences	Go to Koha Administration. Click on Global System Preferences.
Cursor on Acquisitions preferences	Acquisitions preferences page opens Under the section Preference, For AcqCreateItem, from the drop down change placing an order to ‘receiving an order’
Go to the bottom of the page. Click on Save all Administration preferences	Next click on Save all Acquisitions preferences at the top of the page
Narration only	Let’s move ahead.
On Home >> go to Acquisitions >> click on +New vendor	Go to the Koha Home page, go to Acquisitions and click on +New vendor.
New page >> add Vendor (Company) details as Powai Book Agency	On the new page that opens- Add the Vendor, Company details under the Name as Powai Book Agency. Please Note: We can add multiple vendors, likewise.
Pause and show the filled in Contact details	Fill in the details like Contact details. I have filled out a few details here. You may do so likewise.
Click in the checkboxes for- Remember to check the checkboxes for- * Primary acquisitions contact: Primary serials contact: Contact about late orders? Contact about late issues	Remember to check the checkboxes for- * Primary acquisitions contact: Primary serials contact: Contact about late orders? Contact about late issues
Narration only	Clicking these checkboxes will be useful to-* send email notifications related to these options to the vendor
Narration only	If you do not have an information for a particular field then leave it blank.
Ordering information* For List Prices are>>RUPEE For Invoice prices are >>RUPEE	Under the section Ordering information.* For List Prices are, Koha by-default selects RUPEE And similarly for Invoice prices are, Koha by-default selects RUPEE
For Tax number registered: select Yes For List prices: select Include tax For Invoice prices: select Include tax	For Tax number registered: select Yes For List prices: select Include tax For Invoice prices: select Include tax
Leave Tax rate Enter Discount as 10% >> and Delivery time as 14 days	I will leave Tax rate as it is. Then I will enter Discount as 10% and Delivery time as 14 days.
Cursor on Notes	I will leave the Notes field blank
Click on Save	After filling in all the details click on Save at the bottom of the page.
A new page opens up.	A new page opens up.
Click on +New basket	Now, adjacent to the name of the vendor, click on +New basket.
Cursor on Add a basket to Powai Book Agency Fill in the details like- Basket name: IITB/ST/Books/2017-10	On the new page- Add a basket to Powai Book Agency, fill in the details for Basket name: I will add IITB/ST/Books/2017-10
Cursor on Billing place Delivery place Vendor	Some details will be filled in by default by Koha- Billing place- Spoken Tutorial Library Delivery place- Spoken Tutorial Library Vendor- Powai Book Agency
Click on the Vendor drop down	Note that: If in case there is a need to change the vendor, then use the Vendor drop-down menu.
Cursor on drop down.	For any change in the default details of -# Billing place Delivery place Vendor select the required option from the drop-down.
Cursor on Internal note and/or Vendor note	Add Internal note and/or the Vendor note if any.
Type Internal note >> For Biology Section	As Internal note I will type ‘For Biology Section.
Type Vendor note >> To be delivered on 22 May 2017	For Vendor note, I will type ‘To be delivered on 22 May 2017’.
Cursor on Orders are standing: >> lLeave the check-box as blank.	Depending upon the requirement, click on Orders are standing: I will leave the check-box blank.
Click on Save	After filling in all the details, click on Save at the bottom of the page.
Click on the Tab +Add to basket	On the new page that opens, click on the tab +Add to basket
Cursor on dialog box Show Cursor on * From an existing record From a suggestion From a subscription From a new (empty) record From an external source From a staged file From titles with highest hold ratios	A dialog box ‘Add order to basket’ opens up. Now select a book to be ordered from the following options:* From an existing record From a suggestion From a subscription From a new (empty) record From an external source From a staged file From titles with highest hold ratios
Click on From a new (empty) record	I will click on-* From a new (empty) record
Cursor on ‘New order’	Another page with the heading ‘New order’ opens.
Cursor on Title: Type Industrial Microbiology	Enter the Title of the book which has to be ordered I will type Industrial Microbiology
In the section Accounting details	Next comes Accounting details.
For Quantity enter 5 For Fund, select Books Fund	For Quantity, enter 5. For Fund, Koha by-default selects Books Fund Here remember, if multiple funds are available, then we can select as per the requirement.
Currency- RUPEE Vendor price- 1000	Next, fill in the details for - Currency* Here, Koha by-default has selected RUPEE You may choose as per your requirement from the dropdown Enter Vendor price as- 1000
Cursor on Uncertain price:	Next is, Uncertain price: select this checkbox if you are uncertain about the price. I will leave it blank.
Select Tax rate >> 0.00%	Next is Tax rate Koha by-default selects Tax rate as 0%
Select Discount 20%	I will select Discount as 20%
Cursor on Replacement cost, Budgeted cost, Total, Actual cost 0.00	Note that Koha will auto-calculate the- Replacement cost as 1000.00 Budgeted cost as 800.00 Total as 4000.00 and Actual cost as 0.00
	Also note that, Replacement cost and Actual cost are editable
Cursor on Internal note and Vendor note	Type the Internal note and Vendor note if any. I will keep Statistic 1 and Statistic 2 as blank.
Click on Save	And then click on Save at the bottom of the page.
Cursor on Warning! You will exceed 10.00% of your fund. Do you want to confirm this order? Click on- Yes, I confirm	A new page with a dialogue box appears- Warning! You will exceed 10.00% of your fund. Do you want to confirm this order? Click on- Yes, I confirm
Cursor on Basket IITB/ST/Books/2017-10 (2) for Powai Book Agency	A page opens with the Basket details - Basket IITB/ST/Books/2017-10 (2) for Powai Book Agency
Cursor on* +Add to basket Edit basket Delete this basket Close this basket Export this basket as CSV	It also shows various tabs like:* +Add to basket Edit basket Delete this basket Close this basket and Export this basket as CSV
Only narration	We will now learn how to close a basket.
Click on the tab Close this basket	For this do the following. On the same Basket details page, click on the tab Close this basket. It means the Order is final and can be sent to the respective vendor.
Cursor on dialog box-- Are you sure you want to close basket IITB/Books/2017-10??	A dialog box opens- Are you sure you want to close Basket IITB/Books/2017-10?
Click on Yes, close (Y)	Click on the button Yes, close (Y).
Cursor on Powai Book Agency	A new page with the name of the vendor (Powai Book Agency) appears. Do not to close this page yet, as we have to learn few a more things here.
Only narration	Moving ahead, we will learn how to Receive shipment.
Click on the tab Receive Shipment	On the same page, click on the tab Receive Shipment
Cursor on Receive shipment from vendor Powai Book Agency	A new page opens- Receive shipment from vendor Powai Book Agency
Receive a new shipment- Fill in the Vendor invoice as IITB/ST/Books/2017-10 Shipment date as 08/18/2018 Click on the Shipment date	Under the section Receive a new shipment, fill in the Vendor invoice as IITB/ST/Books/2017-10 Koha will auto-select Shipment date as 08/18/2018. Note that: date of receipt is the Shipment Date
Cursor on Shipment Cost Cursor on Shipment Fund	I will skip Shipment Cost and Shipment Fund.
Click on the Next button	Click on the Next button located at the bottom of the page.
Cursor on Receipt summary for Powai Book Agency [ IITB/ST/Books/2017-10] on 08/05/2017	Another page- Receipt summary for Powai Book Agency opens up
Scroll down and click Finish receiving	Scroll down and click Finish receiving at the bottom of the page.
Cursor on Invoice: IITB/ST/Books/2017-10	Another page opens with the heading Invoice: IITB/ST/Books/2017-10 The Shipment Date is filled by Koha as per the details entered earlier.
And Billing Date as 23/05/2017	And I will select Billing Date as 05/23/2018
Cursor on Shipping cost	I will keep Shipping cost as blank
Click on Close >> click on Save	Click on Close and then on Save at the bottom of the page.
Cursor on Invoice has been modified opens	A new page- Invoice has been modified opens.
Click on Go to receipt page	Click on Go to receipt page.
Cursor on Receipt summary for Powai Book Agency [ IITB/ST/Books/2017-10] on 08/05/2017	Now you will be able to see- Receipt summary for Powai Book Agency [ IITB/ST/Books/2017-10] on 08/05/2017
Log out from Koha Go to the top right corner of click on Spoken Tutorial Library >> select log out from the drop-down.	You may now log out from Koha Go to the top right corner of the Koha interface. Click on Spoken Tutorial Library and select logout from the drop-down.
	This brings us to the end of this tutorial.
Slide Summary	Let us summarise.
Slide In this tutorial we learnt to:* Place an order for a Book Close a Basket (Order) Receive a shipment	In this tutorial, we learnt to:# Place an order for a Book Close a Basket (Order) and Receive a shipment
Slide For Assignment- Prepare a Budget as- ‘Books’ Under this, create Funds as ‘Civil Engineering’ Order a book through existing vendor ‘Powai Book Agency’	For Assignment- Prepare a Budget for ‘Books’# Under this, create Funds as ‘Civil Engineering’ Order a book through an existing vendor ‘Powai Book Agency’
Slide: About Spoken Tutorial project* Watch the video available at http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarises the Spoken Tutorial project. If you do not have good bandwidth, you can download and watch it.	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
Slide: Spoken Tutorial workshops The Spoken Tutorial Project Team* Conducts workshops using spoken tutorials Gives certificates for those who pass an online test For more details, please write to [about:blank http://contact@spoken-tutorial.org]	The Spoken Tutorial Project Team:* conducts workshops and gives certificates. For more details, please write to us.
Slide: Forum for specific questions	Please post your timed queries in this forum.
Slide: Acknowledgement Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org/NMEICT-Intro	Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.
	This is Bella Tony from IIT Bombay signing off. Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey