GNUKhata/C2/Contra-Transactions/English
Title of script: Contra and Journal transaction in GNUKhata
Author: Trupti Rajesh Kini
Keywords: Video Tutorial, Organisation, GNUKhata, Contra, Journal, Transaction
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Slide 1
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Hello and welcome to the tutorial on ‘Entering a Contra Transaction’ in GNUKhata. |
Slide 2
Learning Objectives |
After watching this tutorial, you will be able to:
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Slide 3
System Requirements |
To record this tutorial,
I am using
To use GNUKhata, I would recommend the use of Firefox version 3.6 or above. It works well with other browsers, too. Eg-Chromium and Opera.
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Slide 4
Prerequisites |
I assume that you already know
If not, for relevant tutorials, please visit http://spoken-tutorial.org |
Let us open GNUKhata. | |
Open web browser, Firefox | I will open Firefox web browser. |
Type http://localhost:8080
in firefox |
As you are aware, we are running GNUKhata on local machine.
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Click on Select Existing Organisation drop down and select Free Accounting Foundation | Click Select Existing Organisation and select Free Accounting Foundation as organisation. |
Click on For Financial Year. | Select the financial year for the organisation. |
Click on Proceed then login as "admin" | Now click on "Proceed"
and login as "admin". |
On the main screen | Now we are on the main screen. |
Point to Master menu
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We have already discussed about how to create an account under the Master menu by selecting Account Creation/Find/Edit
This time we will discuss about “Transactions” from the main menu. |
Click on Transaction.
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Under Transactions, you can enter different types of transactions. |
Select Contra option
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From these options, I shall select "Contra". Alternatively, you can use the shortcut key Alt+C from your keyboard.
As you all know, in Contra transaction we can use accounts with Sub-group Cash and Bank. |
/* Slide 6 */ | As an example, consider a Contra transaction for "Cash deposit to SBI bank Rs.2000 on 01-04-2011". |
/* Slide 7*/
Screen with Contra transaction |
For recording a Contra transaction, we should create two accounts first.
The account will have the group name Group Name - Current Assets, Sub Group - Bank and Account Name SBI.
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/* Interface */
Type CA12 in Voucher No |
Now, I will show you how to record Contra transaction.
The first text-box is for Voucher Number. Voucher No can take alphanumeric characters. So I will type CA12. |
Shift to date text box by using the tab button on your keyboard.
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Next comes the "Date" field, it is to be entered in date, month and year format (DD-MM-YYYY).
You will notice that in the "Date" field, The first day of the financial year of the organisation I.e 1st April 2011 appears by default. You can edit this date if you wish. |
Point to Dr/Cr option | The first option in the dropdown box is "Dr/Cr".
Depending on the nature of the transaction, we will select Dr or Cr option from this drop down. |
Select the "Dr" option | I will select the "Dr" option. |
Select "SBI Bank account" | The next field is Account Name.
It has a dropdown box which shows all the existing Account names. I will select "SBI". |
Enter Rs 2000 as amount | The next is Debit Amount.
I will enter Rs 2000 as the debit amount. |
Click on "Ok" button | Then I will click on "Ok" button. You can see that one row is added. |
From Dr/Cr dropdown Select Cr option
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Now we will see the second part of the transaction that is the credit side.
I will select Cr (Credit) option from DR/CR dropdown. From the Account Name I will select Cash account. |
Type 1000 as amount | Because I have selected Credit (Cr) option, the amount will be entered in the Credit Amount column.
Notice that Rs.2000/- comes as default Credit Amount. This is because, as per the accounting practice, the amounts on both debit and credit side should tally. I will enter a different amount, lets say, Rs. 1000 and Click on "Ok" button. Let me show you what happens if you now click on Save. |
Type 1000 for the credit entry.
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Notice that an alert message appears saying “Credit and Debit amounts does not tally". |
Click on the delete icon
Choose Cash account Type Rs. 2000 |
Since we have no other cash or bank account we will delete the credit entry by clicking on delete icon.
First we have to select the Cash account Now I will type the same amount as the debit amount. Rs. 2000. |
Point to Total Debit Amount and Credit Amount | If the amount is entered correctly, the total of debit amount will be equal to the credit amount. |
Type "Being cash deposit into bank" in the Narration box | Here in the Narration box, type the details of the transaction.
I will type "Being cash deposit into bank". |
Click on the Save button | When you are done, to save this transaction click on the Save button. |
Point to message | When I click on "Save" button, message appears saying “Transaction Record has been saved". |
Point to Transaction Menu | This way, you can record another transaction.
That’s it for this tutorial. In the next few tutorials, we will learn more about GNUKhata.
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Switch to Slides
Slide 8
Contra Transaction |
In this tutorial, we have completed
Entering of Contra Transaction |
Slide 9
Assignment
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As an assignment, Please record
A Contra transaction of cash withdrawn from bank Rs.2,000 on 01-04-2011 from HDFC.
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Slide 10
Assignment |
A Journal transaction of Purchase of furniture worth Rs.50,000/- on credit from New Furniture company on 15-06-2011.
Under Direct Expense, make an account 'Purchase'.
Make a Journal Transaction using these two accounts. |
Slide 11
Assignment |
A credit transaction of 40 units sold to customer XYZ on 01-04-2012 against invoice no A12 at Rs.10 each.
Hint:
Under Current Assets, Select Sundry Debtors, make an account 'XYZ'. The amount for transaction will be Rs 80. |
/* Slide 12 */
About the Spoken Tutorial Project |
Watch the video available at
http:spoken-tutorial.org
project
bandwidth, you can download and watch it |
/* Slide 13 */ | The Spoken Tutorial Project Team
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/* Slide 14 */
Acknowledgements |
Spoken Tutorial Project is a part of the Talk to a Teacher project
It is supported by the National Mission on Education through ICT, MHRD, Government of India
http://spoken-tutorial.org /NMEICT-Intro |