LibreOffice-Suite-Calc/C2/Formatting-Data/English-timed

Resources for recording Formatting Data

Time	Narration
00:00	Welcome to the Spoken tutorial on LibreOffice Calc – Formatting Data in Calc.
00:06	In this tutorial, we will learn about: Formatting borders, background colors
00:12	Formatting multiple lines of text using Automatic Wrapping
00:18	Merging Cells Shrinking text to fit the cell.
00:22	Here, we are using Ubuntu Linux version 10.04 as our operating system and LibreOffice Suite version 3.3.4.
00:33	First, let us learn about formatting borders in LibreOffice Calc.
00:39	Let us open our "personal finance tracker.ods" file.
00:45	Formatting of borders can be done on a particular cell or a block of cells.
00:50	For example- let us format the cells with the headings Serial Number, Item, Cost, Spent, Received, Date and Account.
01:01	So, let us first click on the cell with the heading "Serial Number", denoted by "SN".
01:08	Now, hold down the left mouse button and drag it along the cells containing the headings.
01:14	After selecting the entire horizontal row containing the headings, click on the Borders icon on the Formatting toolbar.
01:23	A drop-down box opens up containing several border styles.
01:28	Click on one of the styles, you want to apply on the borders.
01:33	I will click on the last option.
01:34	We see that the borders get formatted according to our selected style.
01:39	Let us undo this change.
01:45	The selected cells are still highlighted. Right-click on the selection and choose Format Cells option.
01:54	Now, click on the Borders tab.
01:56	You will see the options for Line arrangement, Line, Spacing to contents and Shadow style.
02:05	Displayed in each of these are the default settings of Calc.
02:10	But, one can change any of these to suit our requirement.
02:14	Under User-defined, you can see a small preview window which displays the selection.
02:22	I will choose the third option under Default and you can see that it is reflected in the preview window.
02:29	I will also change the Style, Width and Color.
02:33	Again notice the change in the preview window.
02:38	Spacing to contents has the Synchronize option checked.
02:42	This means that the same spacing is applied to all the margins.
02:47	One can uncheck it and change the margin spacing as per the requirement.
02:53	I will change Top and Bottom margins to 1.4pt.
03:00	I will leave you to explore the various Shadow styles, on your own.
03:04	Click on OK.
03:06	This will apply the chosen style to the selected cells.
03:11	After learning how to format borders, now let us learn how to give background colors to cells.
03:18	In order to give background colors to cells, Calc provides an option called Background Color, located in the Formatting toolbar.
03:27	Now, let us see how it is implemented.
03:30	For example, let us give a background color to the cells containing the headings.
03:36	So, let us first click on the cell which contains the heading "Serial Number", denoted by "SN".
03:44	Now, hold down the left mouse button and drag it along the cells containing the headings.
03:50	After selecting the entire horizontal row containing the headings, click on the “Background Color” option in the Formatting toolbar.
04:00	A pop-up menu opens up where you can select the color you want to apply as a background.
04:08	Let us click on “Grey” color.
04:11	You can see that the cell background for the headings turns grey.
04:17	Calc provides various options for formatting multiple lines of text.
04:22	The first one is by using “Automatic Wrapping”.
04:26	"Automatic Wrapping” allows a user to enter multiple lines of text into a single cell.
04:33	So, let us see how it is implemented.
04:37	Now, in our “personal finance tracker.ods” sheet, let us click on an empty cell.
04:44	For example- let's click on cell number “B12”.
04:49	Now, do a right-click on cell and then click on the “Format Cells” option.
04:54	Now, click on the “Alignment” tab, in the dialog-box.
04:58	At the bottom of the dialog-box, click on the “Wrap text automatically” option and then click on the OK button.
05:08	Now, we type “THIS IS A PERSONAL FINANCE TRACKER. IT IS VERY USEFUL”.
05:11	You see that the multiple statements get wrapped in a single cell.
05:19	Let's undo the changes.
05:21	After learning about “Automatic Wrapping”, we will now learn how to merge cells in Calc.
05:29	In our “personal finance tracker.ods” file , if we want to merge cells containing the Serial Number with the heading “SN” and their corresponding items, then first click on the data entry '1' under the heading “SN”.
05:46	Now, hold down the Shift key on the keyboard and click on the cell with its corresponding item, “Salary”.
05:55	This highlights the two cells that are to be merged.
05:59	Next, click on the “Format” option in the menu bar and then click on the “Merge Cells” option.
06:07	In the sidebar which pops-up, click on the “Merge Cells” option.
06:12	In order to move the contents of both the cells in a single cell, click on the Yes option in the dialog-box which appears.
06:21	You see that the selected cells get merged into one and the contents are also within the same merged cell.
06:31	Now, let us undo the merging we did by clicking on Ctrl+Z together.
06:37	Next, we will learn how to shrink text to fit into the cell.
06:41	The font size of the data in a cell can be automatically adjusted to fit into a cell.
06:49	Let us learn how to do it.
06:50	Let's type the text “This is for the month of January” in the cell referenced as B14.
07:00	You see that the text doesn't fit into the cell.
07:03	In order to shrink the text so that it fits, click on the cell referenced as B14 first.
07:11	Now, click on the Format option in the menu bar and then click on Cells.
07:18	Alternately, right-click on the cell and click on Format Cells.
07:24	You see that the “Format Cells” dialog-box opens.
07:28	Click on the Alignment tab in the dialog-box.
07:31	At the bottom of the dialog-box, click on the “Shrink to fit cell size” check-box and then click on the OK button.
07:41	You see that the entire text shrinks and adjusts itself by decreasing its font size so that the text fits into the cell referenced as B14.
07:54	Let's undo the changes.
07:57	This brings us to the end of the Spoken Tutorial on LibreOffice Calc.
08:02	To summarize, we learned about: * Formatting Borders, background colors in Calc.
08:09	Formatting multiple lines of text using Automatic Wrapping.
08:14	Merging Cells. * Shrinking text to fit the cell.
08:19	COMPREHENSIVE ASSIGNMENT-
08:21	Open “spreadsheet practice.ods” sheet.
08:25	Select all the headings.
08:27	Give the background color to the headings as blue.
08:31	Using “Automatic Wrapping”, type the text: “This is a Department Spreadsheet”.
08:37	Shrink this text to fit in the cell.
08:40	Watch the video available at the following link.
08:43	It summarizes the Spoken Tutorial project.
08:46	If you do not have good bandwidth, you can download and watch it.
08:51	The Spoken Tutorial project team: Conducts workshops using spoken tutorials.
08:56	Gives certificates for those who pass an online test.
09:00	For more details, please write to:contact at spoken hyphen tutorial dot org.
09:06	Spoken Tutorial project is a part of the Talk to a Teacher project.
09:11	It is supported by the National Mission on Education through ICT, MHRD, Government of India.
09:18	More information on this mission is available at:spoken hyphen tutorial dot org slash NMEICT hyphen Intro.
09:29	This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.Thanks for joining.

Contributors and Content Editors

Minal, PoojaMoolya, Pratik kamble, Sandhya.np14