Aakash-Business-Tool/C2/Viewing-Reports/English

Title of script: Viewing Reports

Author: Trupti Rajesh Kini

Keywords: Ledger,Trial Balance-Net Trial Balance,Gross Trial Balance,Extended Trial Balance,Project Statement,Cash Flow,Balance Sheet-Conventional balance sheet & Sources and application of funds,Income & Expenditure/Profit & Loss

Cash Book,Export as pdf,Export as CSV,Drill down,option button,icon.

Visual Cue	Narration
/* Slide 1 */	Hello and welcome to this spoken tutorial on Viewing Reports in ABT
/*Slide 2 */ Objectives	In this tutorial, you will be able to view, Ledger Net Trial Balance Project Statement Cash Flow Balance Sheet Income & Expenditure/Profit & Loss Cash Book
Slide 3 System Requirements	In this tutorial, I am using ABT 1.0 Android 4.2 (JellyBean) & Rooted tablet
Slide 4	For more information please visit, https://github.com/androportal/ABT http://aakashlabs.org/docs/abt/index.html
Slide 5 Prerequisites	For this tutorial, you must be familiar with: The principles of book keeping. How to run and start ABT and How to create a new organization If not, for relevant tutorials please visit http://spoken-tutorial.org
Start ABT	Select ABT application
Point to Select Existing Organization button	Select organisation Free Accounting Foundation.
Point to login page	Login as admin.
Point to Reports	Tap on Reports
Point to new page	You will see the Organization name,type and financial period at top centre Under Reports, we have, Ledger Trial Balance Project Statement Cash Flow Balance Sheet Income and Expenditure Cash Book Free Accounting Foundation is of type NGO. So we see Income and Expenditure under Reports instead of Profit and Loss.
/* Interface */ Tap on Ledger option	When I tap on Ledger option, a new window appears.
Point to Select account name	Select account name for which the ledger is to be shown. Let us select Sbi.
Point to From date and To date	From date and to date, by default is financial year period. Change date as per the requirement or keep it as it is.
Point to Display narrations	Let us check the Check box for Display Narrations.
Point to Select project name	We have created transactions with No Projects. So, keep the default project name.
/* Slide 5*/ Ledger	We will see the ledger here
Point to the Ledger report	We can view the organization name,type & financial period at the top center. Opening balance is located at the first row of the table. Followed by Total of transactions Closing balance Grand total
Point to the top right of the screen	On the top right of the screen, we will find the report period. Above that, there are options Options to export report as pdf or as CSV.
Point to export as pdf	Tap on Export as pdf option.
Point to the new window	A new window appears. You can secure your file by giving it a password here. And then tap on Set password and save file button.
Point to the message	It says pdf generation completed see /mnt/sdcard/ for the file.
	Similarly, we can save as CSV files.
Point to the top left of the screen	On the top left of the screen, there is another icon. This is for changing input details to view ledger as we did in previous screen.
Point to ledger report->drill down->voucher	There is a feature called drill down in reports. Whenever we long press on any account name in the row, it takes us to its voucher. We can view voucher details through drill down say drill down of Cash We have drill down for all reports including Bank reconciliation
Under Reports menu, Point to Trial Balance	Next, Trial Balance.
Click on Trial Balance Type drop down	We have three types of Trial Balance. Net Trial Balance Gross Trial Balance Extended Trial Balance
Select Net Trial Balance from the drop down	Let us select the Net Trial Balance. Here To-date is editable. Tap on View
Point to difference in opening balances	We will see Net Trial Balance as at 31 march 2015. We can view Difference in opening balances at the bottom of the screen.
Point to drill down	Long press on any row. We are directed to that account's ledger.
Point to Project Statement	Next, Project Statement
Point to view button	We have created transactions with No project So let us view project statement for No Project This is the project statement with Difference in opening balance at the bottom of the report.
Point to cash flow	Next, Cash Flow For cash flow we need transactions in Payment or Receipt Vouchers. We can view Net Flow at the bottom of the report.
Point to Balance sheet	Next, Balance Sheet Balance Sheet summarizes a company’s Assets, Liabilities and Shareholders’ equity It summarizes at a specific point in time There are 2 types of balance sheet: Conventional balance sheet & Sources and application of funds Let us select Conventional balance sheet Conventional balance sheet is horizontal balance sheet whereas Sources and application of funds is vertical balance sheet Tap on view
Point to Balance sheet	This is the Balance sheet for Free Accounting Foundation as at 31 march 2015 We can view Corpus & Liabilities at the left of the screen, Whereas Property and Assets are at the right of the screen. Differences in opening balances is at the bottom of the report
	Next, Income and Expenditure, Income and Expenditure records the income and expenditure of an organization .
	Next, we can view Cash Book for the organisation Free Accounting Foundation
/* Slide 6 */ Summary	So, in this tutorial, we seen, Ledger Net Trial Balance Project Statement Cash Flow Balance Sheet Income & Expenditure/Profit & Loss & Cash Book
/* Slide 7*/ Assignment	As an assignment, explore Gross Trial Balance and Extended Trial Balance reports for Sbi.
/* Slide 8 */	Watch the video available at http:spoken-tutorial.org/ It summarizes the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
/* Slide 9 */ Spoken tutorial Workshops	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
/* Slide 10 */ Acknowledgements	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro

Contributors and Content Editors

Nancyvarkey, Trupti