GNUKhata/C2/Sales-and-Purchases/English

Title of script: Sales and Purchase Transaction

Authors: Trupti Kini

Keywords: Organisation, GNUKhata, Video Tutorial, Sales Transaction, Purchase Transaction

Visual Cue	Narration
Slide 1	Hello and welcome to this tutorial on Entering a Sales and Purchase Transaction in GNUKhata.
Slide 2 Learning Objectives	After watching this tutorial, you will be able to: * Enter Sales Transaction in GNUKhata * Enter Purchase Transaction in GNUKhata
Slide 3 System Requirements	To record this tutorial, I am using : GNUKhata version 1.2 Ubuntu 12.04 Operating System and Firefox version 17.0 To use GNUKhata, I would recommend the use of Firefox version 3.6 or above. It works well with other browsers, too. Eg-Chromium and Opera.
Slide 4 Prerequisites	I hope you know the following: * Running GNUKhata on localhost * Logging into GNUKhata * Creating Accounts For these Prerequisites, please refer to the spoken tutorials on: * Account Management * Contra and Journal Transaction
	Let us open the GNUKhata interface as we did in previous tutorials
Point to Transaction menu. Point to Sales and Purchase	* We have already discussed about Contra and Journal Transaction. * This time we will discuss about Sales and Purchase.
Select Transaction then Select Sales option	* From the Transactions options, I will select Sales. * As an example, let us consider a Sales transaction for Sold goods on credit to New Trading Company worth Rs 5000 on 01-06-2011.
Screen with Sales transaction	* On this screen I will show you how to record this transaction. * For that we have already created accounts Sales and New Trading Company in the previous tutorial
First is date text box	First field is Date. Enter the date as 01-06-2011.
Type SA12	* The next text-box is for Voucher No. * I will enter SA12 in the text-box
Continue with the display of the same screen	For recording a transaction please fill the table appearing on the screen.
Select the "Dr" option	I will select the "Dr" option.
Select New Trading Company in the Dr dropdown	* The next field is Account Name. * Here also you have a dropdown box. * It shows New Trading Company Account name * I will select it.
Enter Rs 5000 as amount	* The next is Debit Amount, * I will enter Rs 5000 as the Debit Amount. * Press tab
Select Credit option from dropdown Select Sales from the dropdown	* Now we will see the second part of the transaction that is the credit side. * I will select Credit (Cr) option from this dropdown. * From the Account Name I will select Sales account.
Poin to Default 5000 as Credit amount	* Because I have selected Cr option from the first dropdown, the amount will be entered in the Credit column. * Rs. 5000 comes by default * As per the accounting practice, the amounts on both debit and credit side should be the same.
Point to total	If the amount is entered correctly, the total of debit amount will be equal to the credit amount.
Type Being goods sold to New Trading Company in the Narration box	* Here in the Narration box, type the details of the transaction. * I will type Being goods sold to New Trading Company.
Point to Select Projects dropdown	Choose Spoken Tutorial from the Select Projects dropdown
Click on the Save button	When you are done, to save this transaction click on the Save button.
Point to message	When I click on Save button, message appears saying Transaction Record has been saved.
From the Transaction Menu click on Purchase	Now let us discuss Purchase transaction.
Screen with Purchase transaction	* To record a purchase transaction, let us take the example of Goods purchased on 01-06-2011 worth Rs. 7000 on credit from Bombay Suppliers * For recording Purchase entry, we will require two account Purchases and Bombay Suppliers
Select Dr from drop down box	To debit the Purchases account I will select Dr from this drop down box.
Select Purchases, enter the amount of 7000	* Then I will select Purchases from the next drop down box. * Here I will enter the Debit Amount of Rs. 7000.
Select Credit option	* Now we will see the other part of the transaction that is credit side. * I will select Credit (Cr) option from this dropdown.
Select supplier's name that is Bombay Suppliers	From the Account name, I will select the supplier's name as Bombay Suppliers.
Point to 7000 default credit amount	* Because I have selected Credit option from the first dropdown, the amount will be entered in Credit column * The default credit amount will be 7000
Enter Being goods purchased from Bombay Suppliers	Now we will enter the narration as Being goods purchased from Bombay Suppliers
Press the Save button	When you are done with this you press the Save button.
Point to message	A message appears saying Transaction Record has been saved
Point to Transaction Menu	Here you can record another transaction. That’s it for this tutorial. In the next few tutorials, we will learn about how to record other transactions in GNUKhata.
Switch to Slides Slide 5 Summary Sales Transaction Purchase Transaction	In this tutorial, we have completed * Entering of Sales Transaction * Entering of Purchase Transaction
Slide 5 Assignment	As an assignment, Please enter A Sales entry of Sold Goods on credit to Mr. X of Rs. 3000 on 18-08-2011 A purchase entry of Purchase goods on credit from XYZ suppliers of Rs.2000 on 12-07-2011
Slide 6	Watch the video available at http://spoken-tutorial.org /What is a Spoken Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
Slide 7 Spoken Tutorial Workshops	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
Slide 8 Acknowledgements	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro
Slide 9	Watch the video available at http://spoken-tutorial.org /What is a Spoken Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it

Contributors and Content Editors

Trupti