DSpace/C2/Create-Community-and-Sub-Community-in-DSpace/English

Script : Create Community and Sub-community

Author : Pankaj Patil

Keywords: Community, Sub-community, Group policy, Community administrator, create Community, Community metadata

Visual Cue	Narration
Slide: Title	Welcome to this spoken tutorial on Create Community and Sub-community.
Slide: Learning Objectives	In this tutorial, we will learn to Create a Community and Sub-community Edit a Community Authorize EPerson as Community administrator
Slide: System requirements	This tutorial is recorded using Ubuntu Linux OS 18.04 DSpace version 6.3 and Firefox web browser However you may use any other web browser of your choice.
Slide: Pre-requisites	To practice this tutorial, you should have Installed DSpace 6.3 on your system Tomcat service should be running Administrator’s authority in DSpace
Slide: Pre-requisites	If not then go through the prerequisite tutorials on this website.
Slide: Prerequisites	This tutorial assumes that you have done the immediate previous tutorial assignment in this series. If not, pls do so before proceeding ahead.
Slide : Code files	The metadata and the image used in this tutorial is available in the Code Files link on this tutorial page. Please download and extract the file before practicing.
Slide: Community in DSpace	Community is the highest level of the content hierarchy in DSpace. Communities consist of Sub-communities and Collections.
Narration only	Now, let us proceed to create a Community.
Open Web Browser Address Bar >> localhost:8080	Open a web browser and go to the DSpace interface.
Log in to DSpace with administrator Username: dspace.u1@gmail.com Password : u1pass	Log in to DSpace with an administrator account. I will login with the administrator account.
Only narration	We are now in the admin’s My DSpace page.
Click on Browse tab	Click on the Browse tab in the navigation bar.
Select Communities & Collections	Select Communities & Collections from the drop-down. Communities and Collections page opens up.
Click on Create Top-Level Community	To create a Community, click on the Create Top-Level Community button in Admin Tools section.
Point to Create Community label	Create Community page opens up. It displays the Community's metadata form.
Slide : Community Metadata	Communities are described using metadata elements. Basic metadata elements of communities are, Community Name Short Description Introductory text Copyright text Sidebar text and Logo
Narration only	Switch to DSpace.
Point to Community’s metadata label	Now we will fill the Community’s metadata.
Point to all fields in the form	Notice that all the fields in the form are optional. But, it is recommended to enter at least a Community Name. Otherwise an untitled Community will be created.
Show metadata file	For ease of practice, we have provided Community metadata in a text file. I will use the same for entering the Community metadata.
Enter Name and Introductory text Name : IITB Digital Library Introductory text : IITB Digital Library Community contains educational resources	Enter the Name and Introductory text as shown. You can use basic HTML tags in the Introductory text field.
Point to Short Description, Copyright text, Sidebar text	For now, I will leave the fields Short Description, Copyright text, and Sidebar text as empty.
Point to create button	By clicking on the Create button at the bottom of the page, a Community without logo is created.
Click on Upload a Logo button	For this demonstration, let us upload a logo. To do so, click on the Upload a Logo button.
Point to Upload Logo	We will be redirected to the Upload Logo page.
Click on Browse button	Click on the Browse button.
Point to File Upload pop up window	File Upload window opens up.
Select logo image Select communitylogo.png from Downloads directory.	Browse and select the logo image from your machine. The same is available in the Code Files link. I have downloaded the logo image in the Downloads directory in my machine.
Click Open button	Then, click on the Open button.
Point to logo name	Immediately, the selected logo filename appears next to the Browse button.
Slide: Community Logo	png, jpg, gif format images can be used for Community logo Logo of any size can be used. Logos of size approximately 200 by 75 pixels makes a good visual appearance.
Narration only	Switch to DSpace.
Click on Upload button	To upload a logo, click on the Upload button at the bottom of the page.
Point to Edit Community	We are redirected to the Edit Community page. Edit Community page has details of the newly created Community.
Narration only	The Create button on the Create Community page is used to save a newly created Community. But, If we upload a Community logo, DSpace directly creates a Community. In that case, it is not required to click the Create button on the Create Community page.
Narration only	We have now successfully created a Community. Let us proceed to cross-verify the newly created Community.
Click on Home tab	To do that, click on the Home tab in the navigation bar.
Click on Browse tab	Then click on the Browse tab in the navigation bar.
Select Communities & Collections	Select Communities & Collections from the drop-down. Communities and Collections interface opens up.
Point to IITB Digital Library	Observe that the newly created Community is displayed with a logo and name.
Narration only	Let us now proceed to edit the Community.
Select IITB Digital Library	Click on the Community name, to select it for editing.
Point to Community home page	The Community home page appears.
Point to Admin Tools	Next to the Community home page section, we have Admin Tools. Admin Tools are used for managing Community.
click on button Edit	To edit a Community, click on the Edit button in the Admin Tools.
Point to Edit Community	Edit Community page opens up with the details of the selected Community.
Edit fields in Community's metadata Introductory text: IITB Digital Library Community contains educational resources from various domains like Electrical Engineering, Mechanical Engineering,etc	You can edit the fields in the Community's metadata form now. I have edited, Introductory text as shown here.
Click on the Update button	Once Community's metadata is edited, click on the Update button at the bottom of the page.
Point to updated Introductory text	Notice that Introductory text is now updated.
Narration only	Now, let us proceed to learn how to delete the Community.
Click the Edit button	Click on the Edit button in Admin Tools.
Click on Delete this Community button	Click on the Delete this Community button above the Community's settings section.
Point to Delete Community	Immediately, we will be asked to confirm Delete Community action.
Narration only	To confirm, click on the Delete button.
Narration only	Once you click the Delete button, the Community will be deleted.
Click on Cancel button	For this demonstration, I will not delete any Community. So, I will click on the Cancel button.
Narration only	We are back to the Community home page.
Narration only	Now, let us proceed to create the Community Administrator role for our Community. We will assign the Community Administrator role to the EPerson with the ID dspace.u2@gmail.com
Click the Edit button	Click on the Edit button in the Admin Tools.
Point to Community Administrator	Community's settings section has the settings for Community Administrator.
Click on the Create button	Click on the Create button next to the Community Administrators label.
Point to Edit Group	We will be redirected to the Edit Group page.
Narration only	Observe that this Edit group page is the one, which we had used to create a group. That means, DSpace is creating a group of Community Administrators.
Point to Name field	By default, DSpace generates a name for the group. But we can provide our own name to the group of Community Administrators. For this demonstration, I will keep the default name as it is.
Click on Select E-people	Now, we will add the EPerson as a Community Administrator. Click on the Select E-people button below the EPerson Members field.
Point to Select E-people window	Select E-people pop-up window opens up.
Click on the Add button	Click on the Add button adjacent to the ID of the respective EPerson. I will select the user with the email ID dspace.u2@gmail.com.
Point to the added user in the EPerson Members field	Immediately the selected user will be added to the EPerson Members field.
Click on the Close button	If you wish to add more members, then repeat the same steps. Once done, close the Select E-people pop-up window by clicking on the Close button.
Select EPerson from EPerson Member field	We can also remove the member from the group. To do so, select the respective member to be removed from the EPerson Members field.
Point on the Remove Selected button	Then click on the Remove Selected button, below the EPerson Members field. I’m skipping this step for this demonstration.
Click on Update Group	Once done, click on the Update Group button at the bottom of the page to update the changes.
Narration only	So, we have now successfully assigned the Community Administrator role to EPerson. Let us proceed to cross-verify the same.
Click on Content tab in navigation bar	Click on the Content tab in the navigation bar.
Select Communities & Collections	Select Communities & Collections from the drop-down.
Select IITB Digital Library	Select the Community. I am selecting the IITB Digital Library.
Point to Community home page	The Community home page appears.
Click the Edit button	Click on the Edit button in the Admin Tools.
Click the Edit button next to Community Administrators	Now, click on the Edit button next to Community Administrators.
Point to EPerson Members field	We can see that EPerson has been assigned the Community Administrator’s role.
Narration only	The Community Administrator has authority to manage the Community.
Narration only	Now, let us proceed to create a Sub-community. Hierarchically, Sub-community is created under the Community.
Narration only	To create a Sub-community first we have to select a Community.
Click on Content tab in navigation bar >>Select Communities & Collections	Click on the Content tab in the navigation bar and select Communities & Collections from the drop-down.
Narration Only	Select the Community.
Select IITB Digital Library	I am selecting IITB Digital Library.
Point to Community home page	Community home page appears.
Click on the button Create Sub-community	Click on the button Create Sub-community in the Admin Tools section.
Point to Create Community label	The Create Community page opens up. It contains the Community's metadata form.
Point to Community's metadata	Scan through the Community's metadata form. The form is the same as the one which we used to create the Community.
Point to Name and Introductory Text Sub-community Name : Electrical Engineering Introductory text : Electrical Engineering Sub -community contains educational resources of Electrical Domain.	Fill the Community's metadata as shown here.
Point to Logo	For this demonstration, I will skip uploading a logo for the Sub-community.
click on the Create button	Once the Community metadata is entered, click on the Create button at the bottom of the page.
Point to Community home page	The Sub-community is created and the Sub-community home page is displayed.
Narration only	This means that we have successfully created a Sub-community.
Logout from DSpace	Let us logout this user from the DSpace interface now.
Only Narration	This brings us to the end of this tutorial. Let us summarise.
Slide: Summary	In this tutorial we learnt to :* Create a Community and Sub-community Edit a Community and Authorize EPerson as Community Administrator
Slide: Assignment	As an assignment, Create another Community with the name IITB archives Assign a Community administrator to IITB archives
Slide : About Spoken Tutorial project	The video at the following link summarises the Spoken Tutorial project. Please download and watch it.
Slide : Spoken Tutorial workshops	The Spoken Tutorial Project team conducts workshops and gives certificates. For more details, please write to us.
Slide: Answers for THIS Spoken Tutorial	Please post your timed queries in this Forum.
Slide: Acknowledgement -I	Spoken Tutorial project is funded by MHRD, Government of India.
Slide: Acknowledgement -II	DSpace spoken tutorial series is funded by the National Virtual Library of India, Ministry of Culture, Government of India.
Narration only	This script and video for this tutorial was contributed by Pankaj Patil from IIT Bombay. And this is Nancy Varkey along with the Spoken Tutorial team signing off. Thanks for joining.

Contributors and Content Editors

Nancyvarkey, Pankajpatil694