Koha-Library-Management-System/C2/Cataloging/English-timed

Time	Narration
00:01	Welcome to the Spoken Tutorial on Cataloging.
00:05	In this tutorial, we will learn how to do Cataloging in Koha.
00:12	To record this tutorial, I am using Ubuntu Linux Operating System 16.04 and
00:20	Koha version 16.05.
00:24	To follow this tutorial, you should have knowledge of Library Science.
00:29	To practice this tutorial, you should have Koha installed on your system.
00:35	And, you should also have Admin access in Koha.
00:40	If not, please refer to the Koha Spoken Tutorial series on this website.
00:46	Let us begin. Let me switch to the Koha interface.
00:51	Log in with Library Staff username Samruddhi.
00:56	Recall, we had given her Cataloging rights in an earlier tutorial.
01:02	Also recall, we had an assignment of adding a Book and a Serial to our Library in one of the earlier tutorials.
01:12	We are now inside the Koha interface as Library Staff: Samruddhi.
01:18	On the Home page, click on Cataloging.
01:23	A new page opens.
01:26	To start a new record, click on the tab plus New record.
01:32	From the drop-down, I will select BOOKS.
01:36	The selection depends upon the ITEM type created in one of the earlier tutorials.
01:42	However, you may select as per the Item Type that you had created.
01:48	A new page with the title Add MARC record opens up.
01:53	Note that it is mandatory to fill the fields marked in red colored asterisk on this page.
02:01	Interestingly, Koha auto-generates values for a few mandatory fields.
02:07	Among the range of tabs from 0 to 9, we will start with tab zero.
02:15	Click inside the field for 000, LEADER.
02:21	By default, Koha shows this value.
02:25	I will leave the field for 001 CONTROL NUMBER as blank.
02:32	When 003 CONTROL NUMBER IDENTIFIER is clicked, Koha auto-generates this value.
02:41	Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
02:49	Koha auto-generates this value for my machine.
02:54	You will see a different value on your machine.
02:58	I will leave the fields for 006 and 007 as blank.
03:05	Now click 008 FIXED-LENGTH DATA ELEMENTS GENERAL INFORMATION.
03:12	Koha auto generates this value.
03:15	I will skip the rest of the fields for this demo.
03:19	You may consider filling these fields as per the requirement of your library.
03:25	Next, go to the tab 020 INTERNATIONAL STANDARD BOOK NUMBER.
03:31	Locate the two blank boxes adjacent to 020.
03:36	Note that if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up.
03:47	Here, both the indicators are undefined.
03:51	So, I will leave the two blank boxes as they are.
03:55	Locate the sub-field ‘a’ INTERNATIONAL STANDARD BOOK NUMBER.
04:01	Now, enter a 13-digit number here.
04:05	You may enter the ISBN number of your book here.
04:10	So, what if more than one ISBN number has to be added?
04:15	Locate the small button- Repeat this Tag, on the right side of International Standard Book Number.
04:24	Then, click on it.
04:27	A duplicate field will be created to add the second ISBN number.
04:33	Now, enter the 10-digit ISBN number in the duplicate field. I will enter this.
04:42	You may enter the ISBN of your book.
04:46	Next, come to the tab 040 CATALOGING SOURCE.
04:52	The sub-field ‘c’ Transcribing agency has a red asterisk.
04:58	Hence, it is mandatory to fill this field.
05:02	Type the name of the Institute/University or the Department here.
05:07	I will type IIT Bombay.
05:10	Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER.
05:17	In the sub-field ‘a’ Classification number, enter 660.62.
05:25	Next, go to the top of the page and from the tabs 0 to 9, click on the tab 1.
05:32	On the new page that opens, go to the tab 100 MAIN ENTRY--PERSONAL NAME.
05:40	Locate the two blank boxes adjacent to 100 ? (question mark).
05:46	As mentioned earlier, if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up.
05:57	Let us go back to the Koha interface.
06:01	Now, type 1 in the first blank box.
06:05	Note that 1 is the first indicator of tag 100 and it represents the Surname for the sub-field ‘a’.
06:16	2nd indicator is undefined by MARC 21. So, we will leave it blank.
06:23	In the sub-field ‘a' Personal name, enter the Author’s name.
06:29	I will type Patel, Arvind H.
06:34	Note that if you put first indicator value as 1 then only the surname comes first.
06:41	Hence, based on indicator value, surname or forename should be entered.
06:48	Next, go to the top again and among the tabs from 0 to 9, click on the tab 2.
06:57	Then go to the tab 245 TITLE STATEMENT:
07:02	Locate the two blank boxes adjacent to 245 ?.
07:08	Type 1 in the first blank box. Note that 1 is the indicator for Added Entry.
07:16	Type 0 in the 2nd blank box.
07:20	2nd indicator represents a non-filing character.
07:25	I have entered 0, as under this TITLE, there is no non-filing character.
07:32	In the sub-field ‘a’ Title, enter: Industrial Microbiology.
07:39	In the sub-field ‘c’ Statement of responsibility, etc type: Arvind H Patel.
07:48	Next, locate the tab 250 EDITION STATEMENT.
07:53	Locate the two blank boxes adjacent to 250 question mark.
07:59	Both the indicators for 250 are undefined. So, I will leave the two blank boxes as they are.
08:08	Fill in the following details for sub-field ‘a’
08:13	Edition statement, enter: 12th ed.
08:20	Now, go to 260 PUBLICATION, DISTRIBUTION, ETC.
08:28	Locate the two blank boxes adjacent to 260 question mark
08:34	Both the indicators for this are undefined. So I will leave the two blank boxes as they are.
08:42	Fill in the following details for- Subfield ‘a’ Place of publication, distribution, etc, enter New Delhi.
08:53	In the subfield ‘b’ Name of publisher, distributor, etc, enter Pearson.
09:02	In the subfield ‘c’ Date of publication, distribution, etc, enter 2014.
09:12	Now, go back to the top again and from the tabs 0 to 9, click on the tab 3
09:20	Now, go to 300 PHYSICAL DESCRIPTION
09:26	Locate the two blank boxes adjacent to 300?
09:31	Both the indicators for this are undefined. So I will leave the two blank boxes as they are.
09:40	Fill in the following details in the- Subfield ‘a’ Extent- Enter 960 pages
09:49	For subfield ‘b’ Other physical details- Enter Illustration
09:56	In the subfield ‘c’, Dimensions- Enter 25 cm
10:03	Next, go to the top again and from the tabs 0 to 9, click on 6
10:10	Now, go to the tab 650 SUBJECT ADDED ENTRY--TOPICAL TERM
10:17	Locate the two blank boxes adjacent to 650 question mark
10:23	Type 1 in the first blank box.
10:26	Note that: 1 is the indicator for Primary (Level of subject)
10:31	Type 0 in the second blank box.
10:35	Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus)
10:43	In the subfield ‘a’ Topical term or geographic name entry element type, subject heading
10:52	I will type Industrial Microbiology.
10:56	In case, more than one keyword has to be added then, as explained earlier, click on the small button Repeat this Tag.
11:06	A duplicate field 650 opens
11:11	Type 2 in the first blank box.
11:15	Note that 2 is the indicator for Secondary (Level of Subject).
11:21	Keep 0 in the second blank box as it is.
11:25	Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus).
11:33	In the subfield ‘a’ Topical term or geographic name entry element, enter the keyword as Bacteria.
11:43	Lastly, go to the top, from the tabs 0 to 9, and click on the tab 9
11:51	Go to tag 942 ADDED ENTRY ELEMENTS (KOHA)
11:58	In the subfield ‘c’: Koha [default] item type, select- Book from the drop-down.
12:07	Note that- You will be able to select Book from the drop down only if you have completed the assignment as mentioned earlier in this tutorial.
12:18	After filling in all the details, click on Save at the corner of the page.
12:25	A new page opens with the title Items for Industrial Microbiology by Patel, Arvind H.
12:33	Under the section Add item. Here, we are prompted to fill details like- Date acquired
12:42	Source of acquisition
12:45	Cost, normal purchase price,
12:49	Barcode as accession number ,
12:52	And Cost, replacement price etc.
12:56	Click inside the field for Date acquired to auto-select the date.
13:02	However, note that the date is editable.
13:06	I have filled in the details as per my Library.
13:10	You may pause the video and fill the details as per your Library.
13:15	If you do not have information for a particular field, then leave it blank.
13:21	Remember that by default Koha fills in the details for Permanent location
13:28	Current location
13:30	Full call number and Koha item type
13:36	Note that if required, you may click on the following tabs- Add & Duplicate
13:43	Add multiple copies of this item
13:47	After entering all the details, click on the tab Add item at the bottom of the page.
13:54	Another page opens with the title Items for Industrial Microbiology by Patel, Arvind H.
14:03	Now logout from the Koha interface.
14:07	To do so, go to the top right corner.
14:11	Click on Spoken Tutorial Library.
14:15	From the drop down, select Log out.
14:19	With this we complete Cataloging.
14:23	Let us summarize. In this tutorial, we learnt about Cataloging in Koha.
14:31	As an assignment- Create a New record for Serials.
14:37	Import a Catalogue record by using a 'z39.50 Search'.
14:44	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
14:51	The Spoken Tutorial Project team conducts workshops and gives certificates. For more details, please write to us.
15:01	Please post your timed queries in this forum.
15:05	Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.
15:16	This is Bella Tony from IIT Bombay signing off. Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14