Koha-Library-Management-System/C2/Add-Subscription-in-Serials/English

Title: How to add subscription in Serials

Contributor: Bella Tony, IIT Bombay

Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay

Keywords:

Title Slide	Welcome to the Spoken Tutorial on How to add Subscription in Serials.
Learning Objectives	In this tutorial we will learn:* How to add a subscription for a new serial
Slide Number 3 System Requirement	To record this tutorial, I am using* Ubuntu Linux OS 16.04 Koha version 16.05
Slide 4a Pre-requisites	To follow this tutorial, learners should have knowledge of Library Science.
Slide 4b Pre-requisites	You should have Koha installed on your system. And you should also have Admin access in Koha If not, please visit the Koha Spoken Tutorial series on this website.
Narration only	In an earlier tutorial, we had learnt How to catalog Serial subscriptions In this tutorial, we will learn how to add a new subscription for serials.
Show Koha interface Login with Superlibrarian user name and the password	Login with Superlibrarian username Bella and her password
As explained in an earlier tutorial: Create a new Vendor for Serials subscription with the name as Mumbai Journal Supplier Remember to add email id as mumbaijournals@gmail.com Click on the checkbox for- Contact about late issues	As explained in an earlier tutorial in this series, create a new vendor for the serials subscription. I will give the name Mumbai Journal Supplier. Then I have added an email id. - mumbaijournals@gmail.com Remember to check the checkboxes for- * Primary acquisitions contact: Primary serials contact: Contact about late orders? Contact about late issues These details will be used later in this tutorial. Likewise, you have to fill in the details of your vendor.
Pictorial representation of the Journal	Here is the screenshot of the Journal that we have to subscribe. All details shown here are the ones I will be entering in my Koha interface.
Narration Only	Let us go to the Koha interface
On the Koha homepage, click on Serials	Now on the Koha homepage, click on Serials.
Click on ‘+New Subscription’.	On the page that opens, click on ‘+New Subscription’.
Cursor on Add a new subscription (1/2) (One of two)	It will open another new page that says Add a new subscription (1/2) Here, we will be prompted to fill in some details.
For Vendor- Click on the tab Search for vendor adjacent to empty boxes. In a new window, a new page Serial subscription: search for vendor, opens up. In the field for Vendor name, type Mumbai Journal Supplier. and click on the OK button on the right side of the field. A new page showing the Vendor search results opens. In the table below, under the section Select: click on Choose adjacent to the Vendor name The same page, Add a new subscription (1/2), re-opens.	For Vendor- Click on the tab Search for vendor adjacent to two empty boxes. In a new window, a new page Serial subscription: search for vendor, opens up. In the field for Vendor name, I will type Mumbai Journal Supplier. You should type the name of your vendor here. Now click on the OK button on the right side of this field. A new page showing the Vendor search results opens. In the table below, under the section Select: Click on Choose which is adjacent to the Vendor name The same page, Add a new subscription (1/2), re-opens. Do not close this page as this will be used again later in the tutorial.
Cursor on Record Cursor on two blank boxes Cursor on * Search for record Create record	Next is Record- Adjacent to the Record are two blank boxes. Under these blank boxes are two tabs: Search for record Create record
Cursor on Search for record Cursor on Create record	In case, the record already exists, then click on Search for record. Else, click on the tab Create record to create a new entry for the respective serial.
Click on the tab Search for record.	In an earlier tutorial, we have already cataloged a serial with the title- Indian Journal of Microbiology Therefore, we will click on the tab Search for record.
Cursor on Catalog search In the field for Keyword enter- Microbiology Click on Search	A new window, Catalog search opens. In the field for Keyword enter- Indian Then, click on Search at the bottom of the page.
Cursor on Search results from 1 to 1 of 1, Cursor on Title- Indian Journal of Microbiology Publisher- Springer ISSN-0046-8991	A new page, Search results from 1 to 1 of 1, opens. It has the following details as entered earlier: Title- Indian Journal of Microbiology Publisher- Springer ISSN- 0046-8991 You will see the details that you entered.
Click on Choose Cursor on Add a new subscription (1/2), in the field for Record Cursor on number 33.	Next, click on Choose button at the right corner of the table. The same window closes and the details entered appear on the page- Add a new subscription (1/2), in the field for Record In my case, it shows number 3. It may be different on your interface depending upon the number of entries that you have made.
Cursor on* create an item record when receiving this serial, do not create an item record when receiving this serial	Moving on, I will leave the following as they are: create an item record when receiving this serial, do not create an item record when receiving this serial
Narration Only By default Koha selects do not create an item record when receiving this serial	Note that by default, Koha selects do not create an item record when receiving this serial
Cursor on When there is an irregular issue: Skip issue number Keep issue number	Next, I will also leave the following as they are: When there is an irregular issue: Skip issue number Keep issue number
Narration Only	Note that by default, Koha selects: Keep issue number
Cursor on Library Select Spoken Tutorial Library from the the drop down.	Let’s proceed. For Library, I will select Spoken Tutorial Library from the drop-down.
Cursor on Public note and Nonpublic note	If required you may fill in the- Public note and Nonpublic note I will keep them blank.
Cursor on Patron notification: From the drop down select Routing List	Next is Patron notification: From the drop-down, select Routing List.
Grace period: Select 15 day(s)	For Grace period: I will select 15 day(s)
Enter: 4 for Number of issues to display to staff 4 for Number of issues to display to the public	For Number of issues to display to staff: enter 4. For Number of issues to display to the public: enter 4.
Click on Next	After entering all the details, click on Next at the bottom of the page.
Cursor on Add a new subscription (2/2),	A new page, Add a new subscription (2/2), opens.
Cursor on Serials Planning: First issue publication date: enter 01/01/2017 Frequency: select ⅓ months i.e.quarterly from the drop down Subscription length:* select issues from the drop down enter 4 in the box for enter amount in numerals Subscription start date: enter 01/01/2017 Subscription end date: enter 01/12/2017 Numbering pattern: from the drop down, select Volume and Number Locale: I will leave this blank	For the section, Serials Planning, enter the following- For First issue publication date: I will enter 01/01/2017 For Frequency: I will select ⅓ months i.e. quarterly from the drop-down. Subscription length:* Select issues, if not already selected from the drop-down Enter 4 in the box for enter amount in numerals Subscription start date: enter 01/01/2017 Subscription end date: enter 01/12/2017 Numbering pattern: from the drop-down, select Volume, Number Locale: Select English from the drop-down You may choose a suitable option from the drop-down, if the language is other than English.
Cursor on table for Volume and Number Pause the video and fill the details	Next, enter the following for the table for Volume and Number. Begins with: Volume= 57 Begins with: Number=1 Inner counter: Number =4
Click on Show/Hide advanced pattern Cursor on modify pattern Pause the video and fill in the entries	However, if you want to change the pattern-type then- Click on Show/Hide advanced pattern To edit the entries, click on modify pattern at the bottom of the Advanced prediction pattern table. Note that Pattern name should be: Volume, Number Numbering formula should be: Vol.{X}, No.{Y} In the table Advanced prediction pattern- Koha by default selects values for Label: For column X as Volume column Y as Number 2. Begins with :* For column X as 57 Column Y as 1 and so on
Click on the Test prediction pattern	Now, click on the Test prediction pattern at the bottom of the page.
Cursor on Prediction pattern.	Prediction pattern will appear on the same page towards the right side.
Cursor on # Number, Publication and Not published	Prediction pattern will show the details of-# Number, Publication date and Not published
Click on Save subscription at the bottom of the page.	Lastly, click on Save subscription at the bottom of the page.
Cursor on- Subscription for Indian Journal of Microbiology. Cursor on- * Information Planning Issues Summary	A new page- Subscription for Indian Journal of Microbiology with the following details opens: Information Planning Issues Summary
Click the tab Planning	Click on the tab Planning
* Starting with: Volume= 57 and Number= 1 Rollover: Volume=99999 and Number=4	Check the following The tab Starting with: should be Volume and Number: 57 and 1 For the tab Rollover: Volume and Number should be 99999 and 12
Next click the tab Issues Cursor on * Issue number: Vol. 57, No. 1 Planned date: 01/01/2017 Published date: 01/01/2017 Published date (text): would be blank Status: Expected	Next click the tab Issues This will show the following details-* Issue number: as Vol. 57 and No. 1 Planned date: as 01/01/2017 Published date: as 01/01/2017 Published date (text): would be blank Status: Expected
Narration Only	With this- The Journal subscription is added successfully
Narration only	Purpose of adding Subscription of Serials is for keeping track of-* Journals Magazines Serials Newspapers and other items that are published on a regular schedule
Log out from Koha Go to the top right corner of click on Spoken Tutorial Library>> select log out from the drop-down.	You may now log out from Koha. To do so, go to the top right corner of the Koha interface. Click on Spoken Tutorial Library and select log out from the drop-down
Narration Only	This brings us to the end of this tutorial.
Summary slide. In this tutorial we learnt: How to add a Subscription for a new serial	Summary In this tutorial we learnt: How to add a Subscription for a new serial
Assignment Add a new Subscription for Journal of Molecular Biology	Assignment Add a new Subscription for Journal of Molecular Biology
Slide: About Spoken Tutorial project* Watch the video available at http://spoken-tutorial.org/What_is_a_Spoken_Tutorial It summarises the Spoken Tutorial project. If you do not have good bandwidth, you can download and watch it.	The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
Slide: Spoken Tutorial workshops The Spoken Tutorial Project Team* Conducts workshops using spoken tutorials Gives certificates for those who pass an online test For more details, please write to [about:blank http://contact@spoken-tutorial.org]	The Spoken Tutorial Project Team:* conducts workshops and gives certificates. For more details, please write to us.
Slide: Forum for specific questions	Please post your timed queries in this forum.
Slide: Acknowledgement Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org/NMEICT-Intro	Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.
	This is Bella Tony from IIT Bombay signing off. Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey, PoojaMoolya