GNUKhata/C2/Contra-Transactions/English

Title of script: Contra transaction in GNUKhata

Author: Trupti Rajesh Kini

Keywords: Video Tutorial, Organisation, GNUKhata, Contra, Transaction

Visual Cue	Narration
Slide 1	Welcome to the tutorial on Entering a Contra Transaction in GNUKhata.
Slide 2 Learning Objectives	After watching this tutorial, you will be able to: Enter a Contra Transaction in GNUKhata
Slide 3 System Requirements	To record this tutorial, I am using : GNUKhata version 1.2 Ubuntu 12.04 Operating System and Firefox version 17.0 To use GNUKhata, I would recommend the use of Firefox version 3.6 or above. It works well with other browsers, too. Eg-Chromium and Opera.
Slide 4 Prerequisites	I assume that you already know Principles of Book keeping Creating a new organisation Creating Accounts in GNUKhata If not, for relevant tutorials, please visit http://spoken-tutorial.org
	Let us open GNUKhata.
Open Terminal Execute on terminal sudo startgk	To run GNUKhata, you need to start the server on your machine. To start the server, open the terminal through Ctrl+Alt+T from the keyboard Then type sudo startgk and hit Enter.
Open Firefox and type in the address bar http://localhost	To run GNUKhata on your machine, open the Firefox browser Type http://localhost in the address bar. If you cannot run GNUKhata with this url, type http://localhost:8080 in the address bar.
Click on Select Existing Organisation drop down and select Free Accounting Foundation	Click Select Existing Organisation and select Free Accounting Foundation as organisation
Click on For Financial Year	Select the financial year for the organisation.
Click on Proceed then login as admin	Now click on Proceed and login as admin
On the main screen	Now we are on the main screen.
Point to Master menu Point to Transaction menu.	We have already discussed about how to create an account under the Master menu by selecting Account Creation/Find/Edit. This time we will discuss about Transactions from the main menu.
Click on Transaction.	Under Transactions, you can enter different types of transactions.
Select Contra option /* Slide 5 */	From these options, I shall select Contra. Alternatively, you can use the shortcut key Alt+C from your keyboard. As you all know, in Contra transaction we can use accounts with Sub-group Cash and Bank.
/* Slide 6 */	As an example, consider a Contra transaction for Cash deposit to SBI bank Rs.2000 on 01-04-2011
/* Slide 7*/ Screen with Contra transaction	For recording a Contra transaction, we should create three accounts first. The account will have the Group name - Current Assets, Sub Group name - Bank and Account Name - SBI. The second account will be under the Group name - Current Asset and Sub-group name - Cash. The second account will have the name Cash On Hand. The third account will be under the Group name - Current Asset and Sub-group name - Cash. The second account will have the name Cash.
Point to the default date	Now, I will show you how to record Contra transaction. The first text-box is for Date field, it is to be entered in date, month and year format (DD-MM-YYYY). You will notice that in the Date field, the first day of the financial year of the organisation I.e 1st April 2011 appears by default. You can edit this date if you wish.
/* Interface */ Shift to Voucher No text box by using the tab button on your keyboard. Type CA12 in Voucher No	Next comes the Voucher No. Voucher No can take alphanumeric characters. So I will type CA12.
Point to Dr/Cr option	The first option in the dropdown box is Dr/Cr Depending on the nature of the transaction, we will select Dr or Cr option from this drop down.
Select the Dr option	I will select the Dr option.
Select SBI Bank account	The next field is Account Name. It has a dropdown box which shows all the existing Account names. I will select SBI.
Enter Rs 2000 as amount	The next is Debit Amount. I will enter Rs 2000 as the debit amount. Press Tab
From the next Dr/Cr dropdown select Cr option From Account name dropdown select Cash On Hand account	Now we will see the second part of the transaction that is the credit side. I will select Cr (Credit) option from DR/CR dropdown. From the Account Name I will select Cash On Hand account.
Type 1000 as amount	Because I have selected Credit (Cr) option, the amount will be entered in the Credit Amount column. Notice that Rs.2000/- comes as default Credit Amount. This is because, as per the accounting practice, the amounts on both debit and credit side should tally. I will enter a different amount, lets say, Rs. 1000 Let me show you what happens if you now click on Save.
Type 1000 for the credit entry. Click on Save	Notice that a new column appears with Dr/Cr drop down.
From the next Dr/Cr dropdown select Cr option From Account name dropdown select Cash account	I will select Cr (Credit) option from DR/CR dropdown. From the Account Name I will select Cash account.
Type 500 as amount	Because I have selected Credit (Cr) option, the amount will be entered in the Credit Amount column again Notice that Rs.1000/- comes as default Credit Amount. I will enter a different amount, lets say, Rs. 500 If you now click on Save again, Dr/Cr column appears till the amount on credit side and debit side tallies.
Click on the delete (red cross) icon for the new Dr/Cr column appeared.	Since we have no other cash or bank account created we will delete the credit entry by clicking on delete icon. Now I will type the same amount as the debit amount Rs. 1000 which was 500 for account Cash
Point to Total Debit Amount and Credit Amount	If the amount is entered correctly, the total of debit amount will be equal to the credit amount.
Type Being cash deposit into bank in the Narration box	Here in the Narration box, type the details of the transaction. I will type Being cash deposit into bank.
Point to Select Projects dropdown	To make this transaction under a project, choose Spoken Tutorial from the dropdown of Select Project.
Click on the Save button	When you are done, to save this transaction click on the Save button.
Point to message	When I click on Save button, message appears saying Transaction Record has been saved.
Point to Transactions Menu	This way, you can record another transaction. That’s it for this tutorial. In the next few tutorials, we will learn more about GNUKhata.
Switch to Slides Slide 8 Summary Contra Transaction	In this tutorial, we have completed Entering of Contra Transaction
Slide 9 Assignment	As an assignment, Please record A Contra transaction of cash withdrawn from bank Rs.2,000 on 01-04-2011 from HDFC.
/* Slide 12 */ About the Spoken Tutorial Project	Watch the video available at http://spoken-tutorial.org It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it
/* Slide 13 */	The Spoken Tutorial Project Team Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org
/* Slide 14 */ Acknowledgements	Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro
Thanks for joining	That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay. Thank you for watching.

Contributors and Content Editors

Trupti