LibreOffice-Suite-Writer/C4/Using-track-changes/English-timed
From Script | Spoken-Tutorial
Revision as of 14:31, 17 December 2013 by Nancyvarkey (Talk | contribs)
TIME | NARRATION |
00.02 | Hello Everybody. |
00.03 | Welcome to the tutorial on LibreOffice Writer - 'Track changes while Editing a document'. |
00.09 | In this tutorial I will explain how peer review of documents can be done with LibreOffice Writer. |
00.16 | We will open an existing document to explain how to peer review and edit a document using 'Record Changes' option. |
00.26 | The benefit in using this feature is that a reviewer can give comments, add text, delete or modify existing text, which is clearly visible, as such, in the same document. |
00.40 | This can be easily seen by the author who can accept or reject these changes and thus incorporate these edit comments without the effort of making the changes once again.
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00.53 | And when the file is saved, the comments are incorporated.
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00.57 | So lets learn how to do all of this. |
01.02 | Here we are using Ubuntu Linux 10.04 as an operating system and LibreOffice Suite version 3.3.4 |
01.10 | In this tutorial, I will be using some documents that I have already created and saved on my system, namely - |
01.16 | * Seven-reasons-to-adopt-FOSS.odt
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01.24 | click on Applications - Office - LibreOffice Writer to start Writer. |
01.34 | Open 'Seven-reasons-to-adopt-FOSS.odt' |
01.41 | To set the 'record changes' option on, go to EDIT → CHANGES and check the RECORD option. |
01.53 | The SHOW option should also be checked. This will enable any subsequent editing to be recorded distinctly. |
02.01 | In the document, let us insert a second point. |
02.05 | We will go to point number 2 and type “Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”.
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02.36 | Hit Enter, so that the current second point becomes point number 3 |
02.42 | Note that the text input has come in a new color. |
02.46 | Hover the mouse over this text. You will see the message “Inserted Ranjani:” followed by date and time of insertion.
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02.55 | Thus the person making the comment is identified in the document. The name is provided based on the name given during installation of LibreOffice as the user on the computer. |
03.08 | Correct the spelling of “avalable” in the first line. You will notice the correction. |
03.17 | Delete the first point - “It can be installed on all computers without restriction or needing to pay license fees to vendors”. |
03.31 | Note that the deletion does not actually delete the line, but marks it as a line suggested for deletion. |
03.39 | Hover the cursor over it and we see the message “Deleted Ranjani:” followed by date and time of deletion . |
03.49 | In this manner, modifications can be made to a document by adding, deleting or changing an existing text in a document. |
04.00 | More than one person can edit the same document. |
04.04 | LO Writer will show each edit in a different colour to help the reader distinguish one reviewer's work from another.
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04.13 | Of course, hovering the mouse over the edited text will display the name of the reviewer. |
04.19 | I am going to demonstrate this by opening a document, which has already been edited by my colleague Guru.
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04.27 | Open a text file document “Government-support-for-FOSS-in-India.odt” |
04.35 | In this document, we can see that several additions and deletions have been done.
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04.42 | Hovering the mouse over this text gives message that the addition and deletion have been done by Guru. |
04.52 | Add a point at the bottom “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”. |
05.18 | We can see that the colour of this insertion is different from the colour of the edits done by Guru.
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05.24 | Hovering the mouse over this insertion gives the message “Inserted: Ranjani”.
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05.29 | Thus more than one person can edit the same document before it goes back to the author. |
05.34 | Close the document without saving it. |
05.45 | We will now show how the author can accept or reject changes made by the reviewer.
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05.50 | In the same document, “Government-support-for-FOSS-in-India.odt”, let's assume I am the author and will accept or reject the edits made by Guru.
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06.12 | Go to point 2 and right click on the deleted text 'reasons' and say 'Accept Change'.
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06.22 | You will see that the text gets deleted which is the change suggested by the reviewer. |
06.28 | Right-click on the inserted text 'needs' and select 'Accept Change'. You will see that the text becomes normal which is the change suggested by the reviewer. |
06.39 | In this way, edits suggested by the reviewer, both insertions and deletions, can be accepted by the author.
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06.49 | Go to point 1 and right click on the deleted text “The OpenOffice document standard (ODF) has been notified under this policy” and select 'Reject change'.
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07.01 | This makes the text normal, ie the suggestion of the reviewer to delete, has been rejected by the author. |
07.09 | Go to point 5 and right click on “Government Schools in these states and in Orissa, Karnataka and Tamil Nadu learn Linux” and select 'Reject change'. |
07.24 | This deletes the text inserted by the reviewer.
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07.27 | In this manner, each addition or deletion can be accepted or rejected by the author. |
07.34 | Finally, after accepting or rejecting changes, we should go to EDIT >> CHANGES and uncheck 'Record' and 'Show' options.
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07.56 | When unchecked, any further editing will not be marked separately.
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08.00 | Please be sure to save the file after accepting or rejecting changes to incorporate all comments given by the reviewers. |
08.09 | This brings us to the end of this tutorial. Finally, the ASSIGNMENT.
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08.16 | Open a document and make corrections to spelling mistakes in Record Changes mode. |
08.25 | I have already constructed this assignment here. |
08.31 | The video available at the following link summarises the Spoken Tutorial project. |
08.36 | If you do not have good bandwidth, you can download and watch it.
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08.40 | The Spoken Tutorial Project conducts workshops using spoken tutorials. |
08.44 | They also give certificates to those who pass an online test. |
08.48 | For more details, write to contact at spoken hypen tutorial dot org.
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08.54 | Spoken Tutorial Project is a part of the Talk to a Teacher project, supported by the National Mission on Education through ICT, MHRD, Government of India. |
09.03 | More information on the same is available at the following link spoken hyphen tutorial dot org slash NMEICT hypen Intro |
09.14 | This tutorial has been contributed by IT for change. Thank you |
Contributors and Content Editors
Dieulinh79, Madhurig, Minal, Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14, Sneha