LibreOffice-Suite-Calc/C2/Working-with-Cells/English-timed

Time	Narration
00:00	Welcome to the Spoken tutorial on LibreOffice Calc – Working with Cells.
00:06	In this tutorial, we will learn:
00:08	* How to enter numbers, text, numbers as text, date and time in a spreadsheet.
00:16	* How to use the Format Cells dialog-box.
00:19	* How to navigate between cells and in between sheets.
00:23	* How to select items in rows, columns and sheets.
00:29	We will be using Ubuntu 10.04 as our operating system and LibreOffice Suite version 3.3.4.
00:39	So, let us first learn how to enter data in the cells.
00:43	We shall open our "personal finance tracker.ods" file.
00:49	You can type any text in a particular cell by simply clicking on the cell and then typing the text, using the keyboard.
00:59	The text is left-aligned, by default. One can change the alignment by clicking any one of the alignment tabs on the Formatting Bar.
01:08	Let's undo this.
01:11	Now, click on the cell corresponding to 'A1' in the spreadsheet.
01:15	You see that the selected cell gets highlighted.
01:20	Here we have already typed the column headings.
01:24	Under the heading Items, we shall type the names of a few items one below the other as- 'Salary', 'House rent', 'Electricity bill', 'Phone bill', 'Laundry' and 'Miscellaneous'.
01:38	In order to enter numbers in the cell, click on the cell and type in the numbers.
01:43	To enter a negative number, either type a minus sign in front of it or enclose it in parentheses.
01:53	By default, numbers are right-aligned and negative numbers have a leading minus symbol.
02:01	Let us undo the changes.
02:04	Now, under the Serial Number heading, denoted as "SN" in our "personal finance tracker.ods" spreadsheet, we want the serial number of each item one below the other.
02:17	So, click on the cell corresponding to A2 and enter numbers as 1, 2, 3, one below the other.
02:27	In order to auto-fill the serial numbers, click on the cell A4. A little black box is visible at the bottom-right corner of the cell. Drag it till cell A7 and release the mouse button.
02:42	You will see that the cells A5 till A7 get populated with the subsequent serial numbers.
02:51	After entering the serial number of the items, we will now enter the cost of each item under the heading Cost.
02:59	So, we click on the cell referenced as C3 and type the expense for House rent as Rupees 6000.
03:07	Now, what if we want to precede the number with the Rupee symbol?
03:11	Lets say, we want to enter Rupees 800 for Electricity bill. So, right-click on cell C4 and click on Format Cells option.
03:23	This will open the Format Cells dialog-box.
03:27	The first tab is Numbers. Click on it, if not already selected.
03:32	Various categories can be seen under Category such as Number, Percent, Currency, Date, Time and many more.
03:41	Let's select Currency.
03:44	Now, under the Format option, click on the down-arrow. This will display the various currency symbols from across the world.
03:53	Let's scroll up and select INR Rupees English India. By default, Rupee 1234 is selected in the drop-down below.
04:04	You can see a preview of it, in the small preview area on the right.
04:10	Under Options, we have the option to add the number of Decimal places and the number of Leading zeroes that we want.
04:20	Notice that as we increase the number of zeroes, the selection under Format has changed to Rupees 1,234 decimal zero zero, indicating 2 decimal places.
04:35	Notice the change is displayed in the preview area.
04:40	Click on Thousands separator to add the comma separator for each thousand. Once again, notice the change in the preview area.
04:50	One can also change the font style by clicking on the Font tab. It has various options for Font, Typeface and Size.
05:00	Explore Font Effects and the other tabs to learn more about them.
05:05	We will learn about the options in the Alignment tab in another tutorial later.
05:11	Let's click on OK.
05:15	Let's type 800 and press Enter. You will notice that the number 800 is represented as 'Rupees 800' with 2 decimal places.
05:26	Now, let's select cells C5 to C7. Hold the Ctrl key and select cell G2 also. Notice, all the selected cells are highlighted.
05:39	Right-click on any of the highlighted cells and select Format Cells.
05:46	Choose the same options as before. Click on OK.
05:51	Now, we type the expense on all the other items, one below the other, as- Rupees 600 for 'Phone bill', Rupees 300 as 'Laundry' charges and Rupees 2000 as other 'Miscellaneous' charges.
06:06	Under the heading Accounts, we type the salary for the month as Rupees 30000.
06:13	For entering date in Calc, select the cell and type the date.
06:18	You can separate the date elements with a forward slash or a hyphen or use text such as 10 October 2011.
06:27	Calc recognizes a variety of date formats.
06:32	Alternately, one can right-click on the cell and choose Format Cells option.
06:38	Choose Date under Category and the desired format under Format. I will choose 12, 31, 1999. Notice the display in the preview area.
06:51	Also, the Format code is displayed below as MM, DD and YYYY. One can change the Format code as required.
07:02	I will type DD, MM and YYYY. Notice the change in the preview area. Click on OK.
07:12	For entering time in Calc, select the cell and type the time.
07:18	You can separate time elements with colons such as 10 colon 43 colon 20.
07:24	Alternately, one can right-click on the cell and choose Format Cells option.
07:31	Choose Time under category and the desired format under Format. I will choose 13, 37, 46. Notice the display in the preview area.
07:43	Also, the Format code is displayed below as HH:MM:SS. One can change the 'Format code' as required. I will type HH:MM.
07:57	Notice the change in the preview area. Click on OK.
08:03	Let us undo the changes.
08:06	After learning how to write text, numbers and dates in Calc, we will now learn how to navigate within a spreadsheet from cell to cell and from sheet to sheet.
08:17	So, we will first see how we can navigate from cell to cell within a spreadsheet.
08:23	You can simply access a particular cell by clicking on it with the cursor.
08:29	You see that the particular cell gets highlighted.
08:32	Another method of accessing a particular cell is by using a cell reference.
08:38	Click on the little black down arrow just to the right of the Name Box.
08:43	Now, type the cell reference of the cell you want to go to and press Enter .
08:49	You can even click into the Name box, delete the existing cell reference and type in the cell reference you want and press Enter.
08:58	Next we will learn about how to navigate between cells in a spreadsheet.
09:03	The first method of navigation between cells is by using the cursor.
09:09	To move the focus using the cursor, simply move the cursor to the cell where you want the focus to be and click the left mouse button.
09:18	This changes the focus to the new cell.
09:22	This method is most useful when the two cells are a large distance apart.
09:28	Another method of navigation between cells is- * Tab to go to the next cell in a row,
09:35	Shift + Tab to go to the previous cell in a row,
09:39	Enter to go to the next cell in a column,
09:42	Shift + Enter to go to the previous cell in a column.
09:46	Next, we will learn how to navigate between different spreadsheets in Calc using the keyboard.
09:53	For accessing the sheet to the right of the active sheet, press the Control plus Page Down keys simultaneously.
10:00	In order to access the sheet to the left of the current sheet, press the Control plus Page Up keys simultaneously.
10:08	You can also navigate between sheets using the cursor.
10:13	Detailed information on this is available in the tutorial 'Working with Sheets'.
10:19	If you have a number of sheets then some of the sheet tabs may be hidden behind the horizontal scroll-bar at the bottom of the screen.
10:28	If this is the case then the four buttons at the bottom-left of the sheet tabs can move the tabs into view.
10:36	Let us undo the changes.
10:39	For selecting a range of contiguous cells with the cursor, first click in a cell.
10:45	Now press and hold down the left mouse button.
10:48	Move the cursor around the screen and once the desired block of cells is highlighted, release the left mouse button. You see that the selected cells are highlighted.
11:00	In order to select multiple columns or rows that are contiguous, click on the first column or row in the group.
11:09	Now, hold down the Shift key.
11:12	Click the last column or row in the group.
11:15	To select multiple columns or rows that are not contiguous, click on the first column or row in the group.
11:23	Hold down the Control key and click on all of the subsequent columns or rows while holding down the Control key.
11:31	For selecting multiple contiguous sheets, click on the sheet tab for the first desired sheet.
11:39	Now, move the cursor over the sheet tab for the last desired sheet.
11:43	Hold down the Shift key and click on the sheet tab.
11:48	All the tabs between these two sheets will turn white which indicates that they are all selected.
11:56	Any actions that you perform will now affect all highlighted sheets.
12:01	For selecting multiple non- contiguous sheets, click on the sheet tab for the first sheet.
12:08	Now, move the cursor over the third sheet tab.
12:12	Hold down the Control key and click on the sheet tab.
12:16	The selected tabs will turn white and any actions that you perform, will now affect all highlighted sheets.
12:24	This brings us to the end of the Spoken Tutorial on LibreOffice Calc.
12:30	To summarize, we learned about:
12:33	* How to enter numbers, text , numbers as text, date and time in Calc.
12:40	* How to use the Format Cells dialog-box.
12:43	How to navigate between cells and between sheets.
12:47	How to select items in rows, columns and sheets.
12:52	COMPREHENSIVE ASSIGNMENT-
12:55	Open "Spreadsheet Practice.ods".
12:58	Under Serial Numbers, type the serial number from 1 to 5, one below the other.
13:04	Navigate between the cells using keys.
13:09	Select all the items under Serial Number.
13:13	Add a column for Date and Time.
13:16	Enter some values in them using the Format Cells dialog-box options.
13:21	Watch the video available at the following link.
13:24	It summarizes the Spoken Tutorial project.
13:27	If you do not have good bandwidth, you can download and watch it.
13:32	The Spoken Tutorial project team:
13:35	* Conducts workshops using spoken tutorials.
13:38	* Gives certificates for those who pass an online test.
13:41	For more details, please write to: contact at spoken hyphen tutorial dot org.
13:48	Spoken Tutorial project is a part of the Talk to a Teacher project.
13:52	It is supported by the National Mission on Education through ICT, MHRD, Government of India.
14:00	More information on this mission is available at:
14:03	spoken hyphen tutorial dot org slash NMEICT hyphen Intro.
14:11	This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.
14:16	Thanks for joining.

Contributors and Content Editors

Minal, Pratik kamble, Sandhya.np14