LibreOffice-Suite-Calc/C2/Formatting-Data/English-timed

Resources for recording Formatting Data

Time	Narration
00:00	Welcome to the Spoken tutorial on LibreOffice Calc – Formatting Data in Calc.
00:06	In this tutorial we will learn about:Formatting Borders, background colors.
00:12	Formatting multiple lines of text using Automatic Wrapping.
00:18	Merging Cells.Shrinking text to fit the cell.
00:22	Here we are using Ubuntu Linux version 10.04 as our operating system and LibreOffice Suite version 3.3.4.
00:33	First let us learn about formatting borders in LibreOffice Calc.
00:39	Let us open our “personal finance tracker.ods” file.
00:45	Formatting of borders can be done on a particular cell or a block of cells.
00:50	For example, let us format the cells with the headings “Serial Number”, “Item”, “Cost”, “Spent”, ”Received”, ”Date”and ”Account”.
01:01	So let us first click on the cell with the heading Serial Number, denoted by “SN”.
01:08	Now hold down the left mouse button and drag it along the cells containing the headings.
01:14	After selecting the entire horizontal row containing the headings, click on the “Borders” icon on the Formatting toolbar.
01:23	A drop down box opens up containing several border styles.
01:28	Click on one of the styles you want to apply on the borders.
01:33	I will click on the last option.
01:34	We see that the borders get formatted according to our selected style.
01:39	Let us undo this change.
01:45	The selected cells are still highlighted.Right-click on the selection and choose “Format Cells” option.
01:54	Now click on the “Borders” tab.
01:56	You will see the options for “Line arrangement”, “Line”, “Spacing to contents” and “Shadow style”.
02:05	Displayed in each of these are the default settings of Calc.
02:10	But one can change any of these to suit our requirement.
02:14	Under “User-defined”, you can see a small preview window which displays the selection.
02:22	I will choose the third option under “Default” and you can see that it is reflected in the preview window.
02:29	I will also change the “Style”, “Width” and “Color”.
02:33	Again notice the change in the preview window.
02:38	Spacing to contents has the “Synchronize” option checked.
02:42	This means that the same spacing is applied to all the margins.
02:47	One can uncheck it and change the margin spacing as per the requirement.
02:53	I will change “Top” and “Bottom” margins to 1.4pt.
03:00	I will leave you to explore the various Shadow styles, on your own.
03:04	Click on OK.
03:06	This will apply the chosen style to the selected cells.
03:11	After learning how to format borders, now let us learn how to give background colors to cells.
03:18	In order to give background colors to cells, Calc provides an option called “Background Color”, located in the Formatting toolbar.
03:27	Now let us see how it is implemented.
03:30	For example, let us give a background color to the cells containing the headings.
03:36	So let us first click on the cell which contains the heading Serial Number, denoted by “SN”.
03:44	Now hold down the left mouse button and drag it along the cells containing the headings.
03:50	After selecting the entire horizontal row containing the headings, click on the “Background Color” option in the Formatting to::olbar.
04:00	A pop up menu opens up where you can select the color you want to apply as a background.
04:08	Let us click on “Grey” color.
04:11	You can see that the cell background for the headings turns grey.
04:17	Calc provides various options for formatting multiple lines of text.
04:22	The first one is by using “Automatic Wrapping”.
04:26	"Automatic Wrapping” allows a user to enter multiple lines of text into a single cell.
04:33	So let us see how it is implemented.
04:37	Now in our “personal finance tracker.ods” sheet, let us click on a empty cell.
04:44	For example lets click on cell number “B12”.
04:49	Now do a right click on cell and then click on the “Format Cells” option.
04:54	Now click on the “Alignment” tab in the dialog box.
04:58	At the bottom of the dialog box click on the “Wrap text automatically” option and then click on the “OK” button.
05:08	Now we type “THIS IS A PERSONAL FINANCE TRACKER. IT IS VERY USEFUL”.
05:11	You see that the multiple statements get wrapped in a single cell.
05:19	Lets undo the changes
05:21	After learning about “Automatic Wrapping”, we will now learn how to merge cells in Calc.
05:29	In our “personal finance tracker.ods” file , if we want to merge cells containing the Serial Number with the heading “SN” and their corresponding items, then first click on the data entry '1' under the heading “SN”.
05:46	Now hold down the “Shift” key on the keyboard and click on the cell with its corresponding item, “Salary”.
05:55	This highlights the two cells that are to be merged.
05:59	Next click on the “Format” option in the menu bar and then click on the “Merge Cells” option.
06:07	In the sidebar which pops up, click on the “Merge Cells” option.
06:12	In order to move the contents of both the cells in a single cell, click on the “Yes” option in the dialog box which appears.
06:21	You see that the selected cells get merged into one and the contents are also within the same merged cell.
06:31	Now let us undo the merging we did by clicking by pressing “CTRL+Z” together.
06:37	Next we will learn how to shrink text to fit into the cell.
06:41	The font size of the data in a cell can be automatically adjusted to fit into a cell.
06:49	Let us learn how to do it.
06:50	Lets type the text “This is for the month of January” in the cell referenced as B14.
07:00	You see that the text doesn't fit into the cell.
07:03	In order to shrink the text so that it fits, click on the cell referenced as B14 first.
07:11	Now click on the “Format” option in the menu bar and then click on “Cells”.
07:18	Alternately, right-click on the cell and click on “Format Cells”.
07:24	You see that the “Format Cells” dialog box opens.
07:28	Click on the “Alignment” tab in the dialog box.
07:31	At the bottom of the dialog box, click on the “Shrink to fit cell size” check-box and then click on the “OK” button.
07:41	You see that the entire text shrinks and adjusts itself by decreasing its font size so that the text fits into the cell referenced as B14.
07:54	Lets undo the changes
07:57	This brings us to the end of the Spoken Tutorial on LibreOffice Calc.
08:02	To summarize, we learned about: Formatting Borders, background colors in Calc.
08:09	Formatting multiple lines of text using Automatic Wrapping.
08:14	Merging Cells. Shrinking text to fit the cell.
08:19	COMPREHENSIVE ASSIGNMENT
08:21	Open “spreadsheet practice.ods” sheet.
08:25	Select all the headings.
08:27	Give the background color to the headings as blue.
08:31	Using “Automatic Wrapping” type the text, “This is a Department Spreadsheet”.
08:37	Shrink this text to fit in the cell.
08:40	Watch the video available at the following link
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08:46	If you do not have good bandwidth, you can download and watch it
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09:11	It is supported by the National Mission on Education through ICT, MHRD, Government of India
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09:29	This tutorial has been contributed by ...............................(Name of the translator and narrator) And this is -----------------------(name of the recorder) from --------------------------(name of the place)signing off. Thanks for watching. Thanks for joining

Contributors and Content Editors

Minal, PoojaMoolya, Pratik kamble, Sandhya.np14