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Revision as of 13:18, 15 April 2014

Visual Cue Narration
Show Slide 1

Spoken Tutorial on LibreOffice Draw - Basics of Layers and Password Encryption PDF.

Welcome to the spoken tutorial on
LibreOffice Draw - Basics of Layers and Password Encryption PDF.
Show Slide 2

Learning Objectives Basics of layers. How to protect a Draw file Using password encryption Export it as PDF

In this tutorial, you will learn the

Basics of layers. You will also learn How to protect a Draw file Using password encryption Export it as PDF.

Show Slide

System Requirements Ubuntu Linux version 10.04 LibreOffice Suite version 3.3.4

Here we are using Ubuntu Linux version 10.04 as our operating system and LibreOffice Suite version 3.3.4.


Open the file Route Map. Let us open the file Route Map.
Show Slide

What are Layers? Layers are like transparent sheets Placed one on the top of the other

What are Layers? Layers are like transparent sheets Placed one on the top of another

There are three layers to every Draw file.
Point to the Layout Layer tab at the bottom.

Circle the Draw page once from top to bottom.

The Layout layer is displayed by default.

This is where we create most of our graphics.

Click on the Control Layer. The Control layer is used to store control elements such as buttons and forms.
Click on the Dimensions Layer. The Dimensions layer is used depict dimension lines or measurement lines for complex drawings.
Display the drawing of house on a slide and
point to the appropriate parts as per the narration 		For example, a drawing of a house must contain exact measurements of walls, positions of electrical wiring and so on.
Point to the House and then the School Let’s print three maps that show the route from the House to the School.
Let’s call them Map 1, Map 2 and Map 3.
Show Slide

Show Picture of Map 1 <<Centre the map on the slide>>

Map 1, shows all the landmarks in the area.
Show Slide

Show Picture of Map 2 <<Centre the map on the slide>>

In Map 2, let’s show all the objects except the two Lakes, the Stadium and the Commercial Complex.
Show Slide

Show Picture of Map 3 <<Centre the map on the slide>>

In Map 3, let’s show all the objects except the Park.
Do we need to create three separate maps to show these?

No, Draw provides a solution to this with the help of Layers.

Show Slide

Show Picture of Map 1

This way there can be only one map file with many layers of information.
Show Slide

Layers We can print or view a combination of layers using one Draw page.

This in turn makes updating information a simple process.


We can print or view a combination of layers using one Draw page.

Let us add some layers to the RouteMap.
Click on Layout Layer. Click on Layout layer.
Right click >> select Insert Layer Right click and select Insert layer.
Insert Layer dialog box appears. The Insert layer dialog box appears.
In the “Name” field type “Layer four”. In the “Name” field, type “Layer four”.
Point to the “Title” and “Description” fields. You can add any title and description that is relevant to your drawing.
Check the boxes “Visible” and “Printable”. Check the boxes “Visible” and “Printable”.
Click OK to exit the dialog box. Click OK to exit the dialog box.
Click on Layout layer. Click on Layout layer once again.
Select the Route Map and ungroup it. On the Draw page, select the map and ungroup it.
Select the two lakes, the stadium and the commercial complex.

Use the Shift Key and the mouse to select these objects.

Now let us select the Lakes

Now press the Shift key and select the Stadium and the Commercial complex. <Pause>

Right-click and select Cut. Next right-click and select Cut.
Now click Layer four and paste them there. Then click on “Layer four” layer and paste them.
Point to them to show they are pasted in the same places. They are pasted in the same positions as in the Layout layer.
Click Layer Four. Click Layer Four once again.
Right-click to view the context menu >> Select Modify Layer. Right-click to view the context menu and select Modify Layer.
Modify Layer dialog box appears The Modify Layer dialog box appears.
Uncheck the box “Visible”.

Click OK.

Uncheck the box “Visible”.

Click OK.

Point that the objects are not visible. Objects in Layer Four are no longer visible.

The objects are present physically but are not visible.

Click Layout Layer.

We have our Map 2!

Click Layout Layer.

If the tab is not seen, then press the left arrow button till the Layout layer is visible.

We have our Map 2!

In the same manner, we can create Map 3 also.

Show Slide

Assignment Create two routes from Home to the School Campus
Create each route on a separate layer so that they can be printed as two different maps each displaying only one route.

Pause this tutorial and do this assignment.

Create two routes from Home to the School Campus In the RouteMap drawing Create each route on a separate layer so that they can be printed as two different maps each displaying only one route.

Let us now learn how to export the file as a PDF and also password protect our Draw file.
Switch to the file “Route Map”.

Main menu >> File >> Export to PDF

First let’s save the Draw file “RouteMap” as a PDF.

From the main menu, select File and click “Export as PDF”.

PDF options dialog box appears. The PDF dialog box appears.
PDF options dialog box. First, let us set the “General” options.
Click General Click the “General” Tab.
Select Range >> select All Under “Range”, let us select “All” as we are converting all the pages in the Draw file to PDF.
Images >> select “JPEG compression” Under “Images”, we shall select “JPEG compression”.

This is the most common format that is used for compression.

PDF options dialog box >> Click “Initial View” Next, click the Initial View tab.
Point downwards in the dialog box to the various default settings. We will keep the default values displayed in the dialog box.
In PDF options dialog box >> Click “Links”. Now, click on the Links tab.
We may have inserted links in the Draw file.

Again, let’s keep the default values set for Links.

In PDF options dialog box >> Click “Security” tab. Now, let’s assign a password to protect the PDF document.

To do so, click on the “Security” tab.

Click Set Open Passwords.

The Set open password dialog box appears.

Click on the Set open password button.

The Set Open Password dialog box appears.

In the field “Set open Password”, type the password “Protect101”. In the field “Password”, type any password with which you want to protect your file.

I will set my password as “Protect101”.

In the field “Confirm”, reenter the password “Protect101”.

Click OK.

In the field “Confirm”, I will re-type my password “Protect101”.

Click OK.

Next, let’s set the permission password to print or modify the document.
Click Set permission password. Click on the Set permission password button.
In the field “Permission Password”, type the password “ProtectAgain0”. In the field “Password”, type the password of your choice.

I will type “ProtectAgain0”.

In the field “Confirm”, reenter the password “ProtectAgain0”.

Click OK.

In the field “Confirm”, I will retype the password “ProtectAgain0”.

And click OK.

Point to the permissions for Printing and Changes that are now active
(below the Set permission password button). 		Notice that permissions for Printing and Changes are active now.
Show Slide

Setting Passwords It is always a good practice To set passwords With a minimum of six characters Including numbers and special characters.

It is always a good practice To set passwords With a minimum of six characters Including numbers and special characters.

Point to Under Printing >> “Not Permitted”. Under “Printing”, select the option “Not Permitted”.
The PDF can be printed only if the correct password is provided.

Else it cannot be printed.

Point to Under Changes >> “Not Permitted”. Under “Changes” select the option “Not Permitted”.

The PDF can be edited only if the correct password is provided.

Else it cannot be modified.

Click “Export”. Now, let us click the “Export” button at the bottom.
The Export dialog box appears. The Export dialog box appears.
From the left panel, under Places, click on Desktop. From the left panel, under Places, click on the location where you want to save your file.

I will choose Desktop.

Under File type click PDF - Portable Document Format >> Click on Save. Under File type, click PDF - Portable Document Format.

And click on the Save button.

The Draw file is converted to a PDF file and saved on the Desktop.
Switch to the Desktop Let us switch to the Desktop now.
On the Desktop, double-click on the RouteMap PDF file. On the Desktop, double-click on the RouteMap PDF file.
The Enter password dialog box opens.
In the Password field, type the password Protect111.

Click on the Unlock Document button

In the Password field, let’s type the wrong password Protect111. 
Click on the Unlock Document button.
You will notice that the password field is cleared.

And we are prompted to enter the password once again.

In the Password field, type the password Protect101. In the Password field, let’s type the correct password Protect101.
Click Unlock Doument. Click on the Unlock Document button.

The PDF file opens.

We have converted our Draw file into PDF and successfully password-protected it!
Show Slide 10

Summary The basics of layers. How to convert a Draw file into a PDF How to protect it using password encryption.

This brings us to the end of this tutorial.

Here we have learnt The basics of layers. How to convert a Draw file into a PDF How to protect it using password encryption.

Show Slide

Assignment Create another PDF of the RouteMap file. In the PDF dialog box, change “Initial View” options Observe what happens. Check all the options for “User Interface”. Set permission passwords. Print this PDF.

Here is an assignment for you.

Create another PDF of the RouteMap file. In the PDF dialog box, change “Initial View” options Observe what happens. Check all the options for “User Interface”. Set permission passwords. Print this PDF.

Show Slide

ACKNOWLEDGEMENT

Contributors and Content Editors

Desicrew, Nancyvarkey, PoojaMoolya

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