Difference between revisions of "Aakash-Business-Tool/C2/Create-Transaction/English"
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Author: Trupti Rajesh Kini | Author: Trupti Rajesh Kini | ||
| − | Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction | + | Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction, Voucher number and Voucher reference number, Payment Mode |
Revision as of 12:29, 7 February 2014
Title of script: Create Transaction
Author: Trupti Rajesh Kini
Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction, Voucher number and Voucher reference number, Payment Mode
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| Slide 1
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Hello and welcome to this spoken tutorial on Create Transaction in ABT |
| Slide 2
Learning Objectives |
In this tutorial, you will be able to create a,
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| Slide 3
System Requirements |
In this tutorial, I am using
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| Slide 4 | For more information please visit, |
| Slide 5
Prerequisites |
For this tutorial, you must be familiar with:
If not, for relevant tutorials please visit http://spoken-tutorial.org |
| Start ABT | Select ABT application on Android 4.2. |
| ABT's Welcome screen | We will see ABT's welcome screen |
| Tap on Select Existing Organization button | We will choose Free Accounting Foundation from Select existing organization button. |
| Point to Login | Let's login as admin. |
| Point to Master Menu | We are now on the Master menu of ABT
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| Point to Create Voucher | Here, on this page we can record transactions in ABT.
So, Let us start creating a new voucher. |
| Point to Voucher type | Select the type of transaction from the dropdown list of Voucher type.
We will see,
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| There should be at least two accounts for recording transactions. | |
| Slide 6 | ABT populates drop down of account name by Voucher type rule.
In Contra, it filters account names that comes under Contra.
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| Point to Contra Voucher tab | In Contra transaction, we can use accounts with Sub-groups Cash and Bank. |
| Example | As an example, consider a Contra transaction for
Cash deposit to SBI bank Rs.2000 on 01-04-2014 |
| Slide 6 | For recording a Contra transaction, we have already created an account. |
| Slide 7 | We need Cash account under group Current Asset and subgroup Cash. |
| Point to Voucher date | ABT sets financial start date as Voucher date
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| Point to Project | As there are no projects created, the default value is No project.
We will learn how to create projects in another tutorial |
| Point to Account name | We will select SBI for debit account name.
Its closing balance will automatically get reflected i.e 5000. |
| Point to Amount | Now we will enter amount for the transaction. |
| Point to account name | Let's choose Cash as credit account |
| Point to credit amount | Credit side amount field gets automatically filled up on focus. |
| Point to voucher number and Voucher reference number | Now, add Voucher number and Voucher reference number . |
| There is difference between Voucher number and Voucher reference number.
There can be many vouchers with same voucher reference number. But, there must be voucher with unique voucher number.
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| Point to voucher narration | Next, Narration is also a mandatory field.
Let's enter Being cash deposit into Bank. |
| Point to payment mode | Next. Payment mode.
There are 2 options to make payment: Cheque or Cash. If you select Cheque option, Cheque number need to be filled. Let's enter cheque number. Note: Payment mode is not available for vouchers Debit Note, Credit Note and Journal.
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| Point to save button | After filling necessary data, save the details. |
| Point to confirmation message | A message appears which says Transaction added successfully
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| Point to closing balance | The closing balance gets updated as the voucher is saved. |
| Point to journal transaction | Now let us make a journal entry. |
| Slide 8 | We have already created accounts for the entry, i.e.Advertising and Purchase.
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| Slide 8 |
Create Account Advertising under group Indirect Expense. And create account Purchase under group Direct Expense. |
| Let us take an example of Goods given for advertisement | |
| Point to voucher type | Let us select voucher type as Journal
Journals are simply debits and credits in chronological (date) order.
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| Point to Voucher date and Project | lets not change the date and project |
| Point to debit row | Now in the debit row, select account name as Advertising. |
| Point to amount | Type amount as 2000. |
| Point to credit row | On the credit row select Purchase account. |
| Point to amount | We will notice, the amount field gots automatically filled up on focus. |
| Point to voucher number and voucher reference number | Enter voucher number & voucher reference number |
| Point to narration | We will enter narration as Being Goods given for advt. |
| Point to save button | After filling all the necessary data, save the details. |
| Point to Receipt transaction
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Next, consider a Receipt transaction. |
| Point to Receipt transaction
Slide 9 |
We have already created account for this transaction.
Create account Sales under group Direct Income. |
| Point to voucher type | Select Receipt as voucher type. |
| Point to voucher date and Project | Change the Date and Project as per requirement. |
| Point to debit row | Select Cash for debit account name. |
| Point to amount | Enter 5000 as amount |
| Point to credit row | Change the A/C type dropdown in the second row to Dr |
| Point to account name | Select SBI as account name |
| Point to amount | The amount 5000 gets automatically filled up on focus. |
| Point to plus button | Now, here we will learn multiple entries in a transaction
Notice, the account type gets set accordingly. |
| Point to the newly added row
Point to Account type |
The account type gets updated automatically depending on the amount to tally. |
| Point to account name | Let us select account name as Sales |
| Point to amount | We will find the amount appears as 10,000 to tally the Debit and Credit side. |
| Point to minus button | If we want to delete any row, we can tap on minus button. |
| Point to plus button | Let's add the row again.
Tap on Plus button. |
| Point to voucher number and voucher reference number | Add,
voucher number and voucher reference number |
| Point to voucher narration | Add narration Being sales made |
| Point to voucher Payment mode | Keep the default payment mode
& finally save the details. |
| Switch to Slides
Slide 10 Summary |
So, in this tutorial, we have learnt how to create,
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Assignment Slide 11
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As an assignment,
Create a payment receipt. |
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About the Spoken Tutorial Project slide 12 |
Watch the video available at
What is a Spoken Tutorial It summarises the Spoken Tutorial project If you do not have good bandwidth, you can download and watch it |
| Slide 13 | The Spoken Tutorial Project Team
Conducts workshops using spoken tutorials Gives certificates to those who pass an online test For more details, please write to contact@spoken-tutorial.org |
| Slide 14
Acknowledgements |
Spoken Tutorial Project is a part of the Talk to a Teacher project
It is supported by the National Mission on Education through ICT, MHRD, Government of India More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro |
| That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.
Thank you very much for joining. |
