Difference between revisions of "Aakash-Business-Tool/C2/Create-Transaction/English"

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'''Payment mode''' is not available for vouchers '''Debit Note, Credit Note and Journal. '''
 
'''Payment mode''' is not available for vouchers '''Debit Note, Credit Note and Journal. '''
 +
Lets select '''Cheque''' as  '''Payment Mode'''.
 +
Enter '''Cheque No.''' as '''075'''
  
  
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Voucher date '''and '''Project '''
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0cm;"| Point to '''Voucher date '''and '''Project '''
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| Let us select the default date and Project
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding-top:0cm;padding-bottom:0.097cm;padding-left:0.097cm;padding-right:0.097cm;"| lets not change the date and project
  
 
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Revision as of 16:38, 15 January 2014

Title of script: Create Transaction

Author: Trupti Rajesh Kini

Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt


Visual Cue
Narration
Slide 1


Welcome to the spoken tutorial on Create Transaction in ABT
Slide 2

Learning Objectives

In this tutorial, you will be able to create a,
  • Contra Transaction
  • Journal Transaction
  • Receipt Transaction


Slide 3

System Requirements

Here, I am using
  • ABT 1.0
  • Android 4.2 (JellyBean)
  • Rooted tablet


Slide 4 For more information visit,

https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html



Slide 5

Prerequisites

For this tutorial, you must be familiar with:
  • The principles of book keeping.
  • How to run and start ABT
  • How to Create a New Organization

If not, for relevant tutorials please visit http://spoken-tutorial.org



Start ABT Select ABT application on Android 4.2
ABT's Welcome screen We will see ABT's welcome screen
Tap on Select Existing Organization button We will choose Free Accounting Foundation from Select Existing Organization.
Point to Login We will Login as admin
Point to Master Menu We are now on the master menu of ABT


Let us select Transaction menu.



Point to Create Voucher Here, we can record transactions in ABT.

Let us start creating a new voucher.



Point to Voucher type Select the mode of transaction from the dropdown list of voucher type.
  • Contra
  • Journal
  • Payment
  • Receipt
  • Debit Note
  • Credit Note
  • Sales
  • Sales Return
  • Purchase
  • Purchase Return


There should be atleast two accounts for recording transactions
ABT populates drop down of account name by voucher type rule.

In contra, it filters account names that comes under contra.


The setting will guide you to the correct field as per Accounting


Principles:

  • Debit what comes in;
  • credit what goes out,
  • Debit the receiver;
  • Credit the Giver,
  • Debit All Expenses and losses;
  • Credit all incomes and gains.


Point to Voucher type Let us select Contra from Voucher type



Point to Contra Voucher tab In Contra transaction we can use accounts with Sub-group Cash and Bank.



Example As an example, consider a Contra transaction for

Cash deposit to SBI bank Rs.2000 on 01-04-2011



Slide 6 For recording a Contra transaction, we have already created accounts.



Point to Voucher date ABT sets financial start date as Voucher date


If the date was changed during previous transaction, that date is set as default.

Point to Project As there are no projects created, the default value is No project.


We will learn to create projects in the next tutorial

Point to Account name We will select SBI for debit account name.

Its closing balance will automatically get reflected i.e 5000.

Point to Amount Now we will enter amount for the transaction say 2000
Point to account name We will choose Cash as credit account



Point to credit amount Credit side amount field get automatically filled up ,when it is focused.



Point to voucher number and Voucher reference number Add Voucher number and Voucher reference number .
There is difference between Voucher number and Voucher reference number.

They are not same.


There can be many vouchers with same voucher reference number.

There must be voucher with unique voucher number.


Voucher number must be unique as vouchers are meant for different purposes.

We will enter VONO1 for voucher number and VOREFNO1 for voucher reference number.
Point to voucher narration Narration is also a mandatory field.


We will enter Being cash deposit into Bank in narration.

Point to payment mode Payment mode - There are 2 options to make payment i.e. Cheque or Cash.


If you select Cheque option, Cheque number need to be filled.

Note:

Payment mode is not available for vouchers Debit Note, Credit Note and Journal. Lets select Cheque as Payment Mode. Enter Cheque No. as 075



Point to save button After filling necessary data,save the details.
Point to confirmation message Message appears saying Transaction added successfully
Point to reset button To make a new transaction midway, use Reset button.
Point to closing balance The closing balance gets updated as the voucher is saved.
Point to journal transaction Now let us make a journal entry.
Slide 6 We have already created accounts for the entry, i.e.Advertising and Purchase.
Let us take an example of Goods given for advertisement
Point to voucher type Let us select voucher type as Journal

Journals are simply debits and credits in chronological (date) order.


It is used to keep a day-to-day record of a business and its transactions.



Point to Voucher date and Project lets not change the date and project
Point to debit row Now in the debit row, select account name as Advertising.
Point to amount Type amount as 2000.
Point to credit row On the credit row select Purchase account.
Point to amount We will notice, the amount field got automatically filled up with focus.
Point to voucher number and voucher reference number Enter VONO2 for voucher number

Enter VOREFNO2 for voucher reference number

Point to narration We will enter narration as Being Goods given for advt.
Point to save button After filling all the necessary data, save the details.
Point to Receipt transaction

Slide 6

Let us consider Receipt transaction now.

We have already created accounts for this transaction.



Point to voucher type Select Receipt in voucher type.
Point to voucher date and Project Change the Date and Project as per requirement.
Point to debit row Select Cash for debit account name.
Point to amount Enter 5000 as amount
Point to credit row Change the A/C type dropdown in the second row to Dr
Point to account name Select SBI as account name
Point to amount The amount 5000 get automatically filled up, when it gets the focus.
Point to plus button Now here we will learn multiple entries in a transaction


To add a new row, click on plus button.

Notice, the account type gets set accordingly.

Point to the newly added row

Point to Account type

The account type gets updated automatically depending on the amount to tally.
Point to account name Let us select account name as Sales
Point to amount We will find the amount appears as 10,000 to tally the Debit and Credit side.
Point to minus button If we want to delete any row, we can press minus button.
Point to voucher number and voucher reference number Enter,

VONO3 for voucher number and VOREFNO3 for voucher reference number

Point to voucher narration Let us write narration as Being sales made.

Tap on save button.

Switch to Slides

Slide 7

Summary


In this tutorial, we have completed entering :
  • A Contra Transaction
  • A Journal transaction
  • A Receipt transaction


Slide 7

Assignment Slide 8


As an assignment, Please record

As an assignment,

Create a payment receipt.

Slide 8

About the Spoken Tutorial Project slide 9

Watch the video available at

http://spoken-tutorial.org

What is a Spoken Tutorial

It summarises the Spoken Tutorial

project

If you do not have good

bandwidth, you can download

and watch it

Slide 10 The Spoken Tutorial Project Team

Conducts workshops using spoken tutorials

Gives certificates to those who pass an online test

For more details, please write to contact@spoken-tutorial.org

Slide 11

Acknowledgements

Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro

That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.

Thank you very much for joining.



Contributors and Content Editors

Nancyvarkey, Trupti

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