Difference between revisions of "Aakash-Business-Tool/C2/Maintaining-Organizations/English"

• Welcome to this series of tutorials on Aakash Business Tool i.e. ABT
• This tutorial is on Maintaining Organizations in ABT

Learning Objectives

In this tutorial, we will learn to:

• Set up a new organization
• Sign up as a user
• Fill organization details
• Select existing organization

System Requirement

In this tutorial, I am using

• ABT 1.0
• Android 4.2

Select ABT application on Android 4.2

So, this is the welcome page of Aakash Business Tool

On loading application, it automatically checks whether the application is running on emulator or tablet.

• Tablet option is chosen automatically to run ABT on Android device.

• For Android developers, Emulator option to test app or modify ABT source code is chosen

• Drag the screen from left to right to find Change server location option.
• Select Change server location, to switch to Remote server

• On selecting Change server location , it prompts a dialog to enter remote server IP address
• It requires a live internet connection
• It can be within an organization or an institute.
• User can access a centralized remote server running within the institute.
• The advantage is, each user will have his/her own account on the server.

• Enter 192.168.12.10
• Click on Ok button.
• If the remote server address not running ABT-server or if the address is incorrect then it gives an alert
• The alert says that it cannot connect to remote server and so it establishes connection to local or default server i.e. tablet or emulator

• We will see 2 more options here on the left

• We will learn about Import Organization in another tutorial

• Help tells us how to use ABT

On the first page, we can see 2 buttons at the top,

• Create new organization and
• Select existing organization
• And here at the bottom you will see a brief information on ABT

• The first step to get started is to create an organization
• To get started, there should be at least one organization.
• So, we will now create a new organization by selecting Create new organization button

Now we can view options like:

• Enter organization name
• Select organization type
• and Set from-date & Set to-date

• In the Enter organization name field we can enter any organization name
• For example Free Accounting Foundation
• Tap on Done

In select organization type, we have 2 options

• NGO
• Profit Making
• I shall select NGO as my option

• Now here we can set from-date and to-date in financial year option
• ABT provides 1st April to 31st March as the predefined financial year
• User can change the from-date and to-date manually according to organization’s rules or requirements.
• Once the from date is set, to date gets automatically updated by 12 months and minus 1 day.

• After filling all the necessary data lets tap on next button

• On this page, it says organization Free Accounting Foundation has been created successfully
• Even we can notice the financial year - from-date and to-date

• Here we have to select role such as admin or guest.
• Guest user has a default username guest and password is also guest

• If we select admin, a new pop-up appears on the screen to sign up as an Admin.
• Let us enter username as admin and password also admin
• Re-type the password
• Lets select a question and enter its answer
• This answer will help to login when admin forgets his password
• Select gender
• Press done to continue for admin

• After signing up successfully, lets login

• On the next page, we have to fill organization details
• Fill the organization details if required, else press Skip button.

• I shall select Maharashtra from state dropdown

• Organization gets created by pressing either Save or Skip button.
• I shall press save button
• It says Organization Free Accounting Foundation with details saved successfully
• Tap on ok

• Now we are on the master menu of ABT
• To logout press escape and select Yes

• We will be directed back to the welcome page of ABT
• Press Select existing organization button
• We will see the created organization in the Organization name field.

Summary

So in this tutorial we have learnt :

• To set up a new organization
• To sign up as a user
• Fill organization details
• Select existing organization

Assignment

• Create organization with profit making as organization type
• Enter all organization details for the organization.

• Watch the video available at: http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
• It summarizes the Spoken Tutorial project
• If you do not have good bandwidth, you can download and watch it

The Spoken Tutorial Project Team

• Conducts workshops using spoken tutorials
• Gives certificates to those who pass an online test
• For more details, please write to contact@spoken-tutorial.org

Acknowledgement

• Spoken Tutorial Project is a part of the Talk to a Teacher project
• It is supported by the National Mission on Education through ICT, MHRD, Government of India
• More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro

• That’s it for this tutorial. This is Trupti Kini, IIT Bombay.
• Thank you for watching.