Difference between revisions of "Aakash-Business-Tool/C2/Set-Preferences/English"

/* Slide 1 */

Welcome to this tutorial on Setting Preferences in ABT.

Learning Objectives /*Slide 2 */ In this tutorial, you will be able to:

• Edit/Delete organisation details
• Add/Edit/Delete project
• Rollover
• Export/Import organisation

System Requirements In this tutorial, I am using

• ABT 1.0
• Android 4.2

/*Slide 4*/

For this tutorial, you must be familiar with:

• The principles of book keeping.
• How to run and start ABT
• How to Create a New Organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

Select ABT application on Android 4.2

We will see ABT's welcome screen

• We had already created an organization called Free Accounting Foundation in Managing organization tutorial
• We will select it from the drop-down list.

• Lets Login as guest

We are now on the master menu of ABT

Select Preferences option from master menu to edit organisation details or Add/Edit/Delete project.

Lets choose Edit/Delete organization option from select preference

• The entire organization becomes editable

Let us select Mumbai for city

Tap on save button to save the changes

If we want to add organization details newly we can tap on reset button

Tap on delete button if we want to delete the organization

• There will be confirmation twice
• In the first confirmation, it asks whether we want to delete organization for the given financial year.
• Tap Yes if you want to delete
• In the next, it gives warning that by deleting organization we will loose data and session will be closed
• Tap Ok if you really want to delete

• If we delete, we will be directed to the main screen
• I wont delete for now

• We will now see what is Add/Edit/Delete project

• Here we have to add projects
• Lets enter ABT
• Tap on Add project button

• It says the project added successfully
• We can view it on the transaction in master menu
• In the drop down of Project,we can view the created project
• Now we can create vouchers as per projects

• Now when we tap on the project name on screen, we get two options
  • Edit project name
  • Delete project

• Lets choose Edit project name
• A window appears with name of the project editable
• Change ABT to Aakash Business Tool
• Tap on Done

• We can view the name changed successfully

• Likewise if we want to delete project, we can choose Delete project
• If project has transactions, it can not be deleted.

• Go to Master menu > Rollover.
• Click on Rollover, it will prompt accourding to following conditions:
  • It will check for financial period
  • If it is not completed financial to date then, it prompt for can not rollover, since financial year is not completed!!.
• Else if financial year is completed then it prompt to rollover has been done.
• Rollover will be done only once in a financial period
• If you click on it again, it prompt rollover has done already!!

• Lets select a sample organsisation named Aakash
• Lets select the financial year from date say 01-04-2013
• Lets select financial to date as any past dates after 01-04-2013 say 21-10-2013

Now when we click on rollover on master menu it says rollover has been done

• Now logout
• Select Select Existing organisation button
• Select organisation name as Aakash
• Here now we will see two financial years, the year for which we created and the rollovered financial year after 21-10-2013
• If we had created accounts and transactions in the original financial, they are visible in the new financial year too

• Now if we login into new financial year, we can delete previous financial year for that organisation
• We can delete by visiting edit organisation and cliking on delete button
• In the alert we can then select the required financial year we want to delete

• Go to Master menu > Export organisation.
• It will pop up a dialog box which ask's "Do you want to export organisation".
• If Yes then, it will prompt "organisation has been exported to /mnt/sdcard/export/".

• See, there is a location in tablet called /mnt/sdcard/export
• We can find exported organisation sql formated file there

• Import organisation :
• To import same organisation in another tablet just transfer export folder, provided ABT is installed.
• Import organization option is available at first page of ABT

• Just click on Import organization
• It will show all available exported organisation and financial years to import it on current tablet.
• Now, select organisation name and it's financial year which you would like to import
• Tap on Import button.

• Let's summarise
• In this tutorial, we learnt to view
  • Edit/Delete organisation details
  • Add/Edit/Delete project
  • Rollover
  • Export/Import organisation

As an assignment, add project Spoken Tutorial

Watch the video available at http:spoken-tutorial.org/

It summarizes the Spoken Tutorial project

If you do not have good bandwidth, you can download and watch it

The Spoken Tutorial Project Team

Conducts workshops using spoken tutorials

Gives certificates to those who pass an online test

For more details, please write to contact@spoken-tutorial.org

Spoken Tutorial Project is a part of the Talk to a Teacher project It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at http://spoken-tutorial.org /NMEICT-Intro