Difference between revisions of "LibreOffice-Suite-Draw-6.3/C2/Common-Edit-and-Print-Functions/English"
(Created page with " {| border=1 || '''Visual Cue''' || '''Narration''' |- || '''Slide''':''' Title Slide''' || Welcome to the '''spoken tutorial''' on '''Common Edit and Print Functions '''in '...") |
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|| '''Slide''': '''Learning Objective'''s | || '''Slide''': '''Learning Objective'''s | ||
|| In this tutorial, we will learn to: | || In this tutorial, we will learn to: | ||
− | |||
* Set''' margins '''for the '''Draw page ''' | * Set''' margins '''for the '''Draw page ''' | ||
* Insert''' '''page numbers, date and time | * Insert''' '''page numbers, date and time | ||
* Use '''Undo '''and '''Redo '''actions | * Use '''Undo '''and '''Redo '''actions | ||
− | * Rename | + | * Rename''' a page |
* Print a page | * Print a page | ||
Line 24: | Line 23: | ||
* '''Ubuntu Linux OS''' version 18.04 and | * '''Ubuntu Linux OS''' version 18.04 and | ||
* '''LibreOffice Suite''' version 6.3.5 | * '''LibreOffice Suite''' version 6.3.5 | ||
− | |||
|- | |- | ||
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|- | |- | ||
|| Point towards '''page margins '''on the top and left side | || Point towards '''page margins '''on the top and left side | ||
− | || It has a '''Width '''and '''Height''' of '''20 | + | || It has a '''Width '''and '''Height''' of '''20 by 20 centimeters.''' |
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|- | |- | ||
|| From the '''Main menu''' >> select '''Page'''>> click '''Properties''' | || From the '''Main menu''' >> select '''Page'''>> click '''Properties''' | ||
− | || To '''set''' these measurements, from the '''Main menu''' select '''Page '''and click '''Properties'''. | + | || To '''set''' these measurements, from the '''Main menu''' select '''Page '''and click on '''Properties'''. |
|- | |- | ||
|| Point towards the '''Page Setup '''dialog box | || Point towards the '''Page Setup '''dialog box | ||
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− | This '''preview '''displays the changes made to the '''Draw page'''. | + | This '''preview ''' displays the changes made to the '''Draw page'''. |
|- | |- | ||
|| Click '''OK.''' | || Click '''OK.''' | ||
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− | This means that a part of the diagram will be cut | + | This means that a part of the diagram will be cut when it is '''printed'''. |
|- | |- | ||
|| Point to the '''page margins'''. | || Point to the '''page margins'''. | ||
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|- | |- | ||
|| Only Narration | || Only Narration | ||
− | || It is a good practice to '''set '''the correct '''page margins''' before we begin our drawing. | + | || It is a good practice to '''set ''' the correct '''page margins''' before we begin our drawing. |
|- | |- | ||
|| Only Narration | || Only Narration | ||
− | || If we missed to do so in the beginning, we can '''set''' the correct '''margins '''now before printing. | + | || If we missed to do so in the beginning, we can '''set''' the correct '''margins ''' now before printing. |
|- | |- | ||
|| From the '''Main menu,''' select '''Format '''and click '''Page'''. | || From the '''Main menu,''' select '''Format '''and click '''Page'''. | ||
− | || From the '''Main menu''', select '''Page '''and click '''Properties'''. | + | || From the '''Main menu''', select '''Page '''and click on '''Properties'''. |
|- | |- | ||
|| Point to the Page Setup dialog box. | || Point to the Page Setup dialog box. | ||
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|| Let’s click '''Cancel '''and '''exit '''the dialog box. | || Let’s click '''Cancel '''and '''exit '''the dialog box. | ||
|- | |- | ||
− | || Press '''Ctrl + S '''to save the file | + | || Press '''Ctrl + S ''' to save the file |
− | || Press '''Ctrl + S '''to save the file | + | || Press '''Ctrl + S ''' to save the file |
|- | |- | ||
|| Cursor on the page. | || Cursor on the page. | ||
− | || Now, let us insert '''page numbers''', '''date''', '''time '''and the '''author’s name.''' | + | || Now, let us insert '''page numbers''', '''date''', '''time ''' and the '''author’s name.''' |
|- | |- | ||
|| Select the page with the '''WaterCycle '''diagram. | || Select the page with the '''WaterCycle '''diagram. | ||
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click '''Insert '''>> click '''Field''' | click '''Insert '''>> click '''Field''' | ||
− | || Go to the '''Main menu''', select '''Insert '''and click on '''Field.''' | + | || Go to the '''Main menu''', select '''Insert ''' and click on '''Field.''' |
|- | |- | ||
|| Point towards list of '''Fields''' | || Point towards list of '''Fields''' | ||
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|- | |- | ||
|| Adjust the size of the''' text box''' so that it is small and only the '''number '''one is visible. | || Adjust the size of the''' text box''' so that it is small and only the '''number '''one is visible. | ||
− | || Let’s adjust the size of this '''text box '''and make it a little smaller. | + | || Let’s adjust the size of this '''text box ''' and make it a little smaller. |
|- | |- | ||
− | || Drag the box and place it at the | + | || Drag the box and place it at the bottom right corner of the page. |
− | || Now, drag the '''box''' and place it at the bottom | + | || Now, drag the '''box''' and place it at the bottom right corner of the '''page'''. |
|- | |- | ||
|| Select page two. | || Select page two. | ||
− | || Let’s check if the next number has been inserted on '''page''' two | + | || Let’s check if the next number has been inserted on '''page''' two of this '''Draw ''' file. |
|- | |- | ||
|| Point that the number is not inserted there. | || Point that the number is not inserted there. | ||
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select '''Page'''>> click '''Properties''' | select '''Page'''>> click '''Properties''' | ||
− | || Now, right-click on the '''page '''and in the''' Context menu''' click on '''Properties.''' | + | || Now, right-click on the '''page ''' and in the''' Context menu''' click on '''Properties.''' |
|- | |- | ||
|| '''Page Setup''' dialog box appears. | || '''Page Setup''' dialog box appears. | ||
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Click '''OK'''. | Click '''OK'''. | ||
− | || From the drop down list select''' a,b,c.''' | + | || From the drop down list select ''' a,b,c.''' |
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− | Likewise, we can change it to any '''format '''as per our requirements. | + | Likewise, we can change it to any '''format ''' as per our requirements. |
|- | |- | ||
|| Press '''Ctrl + S''' to save the file | || Press '''Ctrl + S''' to save the file | ||
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|- | |- | ||
|| Only Narration | || Only Narration | ||
− | || Next, let’s learn how to insert date and time | + | || Next, let’s learn how to insert date and time fields. |
|- | |- | ||
|| Go to the '''Main menu''' >> | || Go to the '''Main menu''' >> | ||
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|- | |- | ||
|| Point to '''Date (variable) '''and '''Time (variable)''' options. | || Point to '''Date (variable) '''and '''Time (variable)''' options. | ||
− | || '''Date (variable) '''and '''Time (variable)''' automatically get updated as and when we | + | || '''Date (variable) '''and '''Time (variable)''' automatically get updated as and when we update the '''file'''. |
|- | |- | ||
|| Click on '''Time (variable).''' | || Click on '''Time (variable).''' | ||
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|- | |- | ||
|| Only Narration | || Only Narration | ||
− | || Let us now enter the '''author’s''' name | + | || Let us now enter the '''author’s''' name who has created this file. |
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|| On '''page''' one,''' '''go to the''' Main menu''', select '''Tools '''and click on '''Options'''. | || On '''page''' one,''' '''go to the''' Main menu''', select '''Tools '''and click on '''Options'''. | ||
|- | |- | ||
− | || The '''Options '''dialog box appears | + | || The '''Options ''' dialog box appears |
− | || The '''Options '''dialog box appears. | + | || The '''Options ''' dialog box appears. |
|- | |- | ||
|| Point on '''LibreOffice''' | || Point on '''LibreOffice''' | ||
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|- | |- | ||
|| Click '''OK'''. | || Click '''OK'''. | ||
− | || Click on the '''OK '''button. | + | || Click on the '''OK ''' button. |
|- | |- | ||
|| Go to '''Main menu '''>> select '''Insert ''' | || Go to '''Main menu '''>> select '''Insert ''' | ||
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− | Then click on '''Field '''and select '''Author'''. | + | Then click on '''Field ''' and select '''Author'''. |
|- | |- | ||
|| Point to the Name''' Teacher A''' | || Point to the Name''' Teacher A''' | ||
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− | And place it just above the '''Time '''field at the bottom | + | And place it just above the '''Time ''' field at the bottom right corner of the '''Draw page'''. |
|- | |- | ||
|| Only Narration | || Only Narration | ||
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|- | |- | ||
|| Undo the other actions until the field insertions are also undone. | || Undo the other actions until the field insertions are also undone. | ||
− | || Let’s press the '''CTRL+Z''' keys | + | || Let’s press the '''CTRL+Z''' keys and undo all the field insertions we made. |
|- | |- | ||
|| '''Slide''': '''Shortcut Keys''' | || '''Slide''': '''Shortcut Keys''' | ||
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− | * Change the '''Author’s '''name | + | * Change the '''Author’s ''' name |
* Then add two more '''arrows '''to the '''page'''. | * Then add two more '''arrows '''to the '''page'''. | ||
− | * Insert | + | * Insert''' a '''page''' number and date on '''page''' two. |
* Now undo and redo the last five actions. | * Now undo and redo the last five actions. | ||
* Check if the '''Undo '''and '''Redo '''options undo all the actions or if some actions cannot be undone. | * Check if the '''Undo '''and '''Redo '''options undo all the actions or if some actions cannot be undone. | ||
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Point towards Print dialog box | Point towards Print dialog box | ||
− | || In the '''Main menu''', click '''File '''then select '''Print'''. | + | || In the '''Main menu''', click '''File ''' then select '''Print'''. |
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|- | |- | ||
|| Point towards '''Print icon '''on '''Standard toolbar''' | || Point towards '''Print icon '''on '''Standard toolbar''' | ||
− | || We can also access the '''Print '''dialog box by clicking on the''' Print icon''' on the '''Standard Toolbar | + | || We can also access the '''Print ''' dialog box by clicking on the''' Print icon''' on the '''Standard Toolbar'''. |
|- | |- | ||
|| Point to the right hand side of the '''Print '''dialog box >> | || Point to the right hand side of the '''Print '''dialog box >> | ||
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|- | |- | ||
|| Check the boxes '''Page name, Date '''and '''Time.''' | || Check the boxes '''Page name, Date '''and '''Time.''' | ||
− | || Under '''Contents''', let’s check the boxes ‘'''Page name’''' and ‘'''Date and | + | || Under '''Contents''', let’s check the boxes ‘'''Page name’''' and ‘'''Date and Time’'''. |
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* '''Set margins '''for the '''Draw page ''' | * '''Set margins '''for the '''Draw page ''' | ||
* Insert''' page''' numbers, date and time | * Insert''' page''' numbers, date and time | ||
− | * Use '''Undo '''and '''Redo '''actions | + | * Use '''Undo ''' and '''Redo '''actions |
− | * Rename | + | * Rename''' a '''page''' |
− | * '''Print '''a '''page''' | + | * '''Print ''' a '''page''' |
|- | |- | ||
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* In '''MyPractice.odg''' file, insert''' '''two more '''pages''' | * In '''MyPractice.odg''' file, insert''' '''two more '''pages''' | ||
* Set different '''margins '''for each '''page''' | * Set different '''margins '''for each '''page''' | ||
− | * '''Print '''the '''notebook label''' and the '''invitation '''that was created earlier | + | * '''Print '''the '''notebook label''' and the '''invitation ''' that was created earlier |
− | * Insert | + | * Insert''' the field '''Page count''' in each of these '''pages '''and observe what happens. |
|- | |- |
Revision as of 13:08, 15 February 2021
Visual Cue | Narration |
Slide: Title Slide | Welcome to the spoken tutorial on Common Edit and Print Functions in LibreOffice Draw. |
Slide: Learning Objectives | In this tutorial, we will learn to:
|
Slide: System Requirements | This tutorial is recorded using,
|
Switch to Water-Cycle.odg | Let’s open our Water-Cycle.odg file which we created earlier in this series. |
Slide: Code Files |
|
Slide: Important Note |
|
Point towards Page Margins | Now, we will set Page Margins for this drawing. |
Slide: Page Margins | Why are Page Margins necessary?
|
Cursor on the page. | Let us set the Page Margins and then print the WaterCycle drawing. |
Only Narration | Let’s say the paper size that we want to use to print this diagram is a customised size. |
Point towards page margins on the top and left side | It has a Width and Height of 20 by 20 centimeters.
|
From the Main menu >> select Page>> click Properties | To set these measurements, from the Main menu select Page and click on Properties. |
Point towards the Page Setup dialog box | The Page Setup dialog box appears. |
Point towards the Page tab | Click on the Page tab if not already selected. |
Enter Width = 20, Height =20,
Bottom = 1.5 |
Under Paper Format, in the Width and Height fields, type the value “20cm” each.
|
Point to the preview of the page displayed on the right side. | To the right, we can see a preview of the Draw page.
|
Click OK. | Click on the OK button. |
Point to the Draw page.
|
How does the page look now?
|
Point to the page margins. | We need to ensure that the diagram is always within the margins before printing. |
Only Narration | It is a good practice to set the correct page margins before we begin our drawing. |
Only Narration | If we missed to do so in the beginning, we can set the correct margins now before printing. |
From the Main menu, select Format and click Page. | From the Main menu, select Page and click on Properties. |
Point to the Page Setup dialog box. | The Page Setup dialog box appears. |
Click the Format drop-down list and select A4.
Bottom = 1.0 |
In the Page tab, under Paper format, click on the Format drop down list and select A4.
|
Click OK. | Then click on the OK button. |
Point towards the margins | The drawing is now placed correctly within the margins. |
Right-click to view the context menu >> click on Properties
>> Page Setup dialog box. |
We can also access the Page setup dialog box in another way.
|
Click Cancel. | Let’s click Cancel and exit the dialog box. |
Press Ctrl + S to save the file | Press Ctrl + S to save the file |
Cursor on the page. | Now, let us insert page numbers, date, time and the author’s name. |
Select the page with the WaterCycle diagram. | So, select the page with the WaterCycle diagram first. |
Go to the Main menu >>
click Insert >> click Field |
Go to the Main menu, select Insert and click on Field. |
Point towards list of Fields | A list of Fields is displayed. |
Move the cursor up and down the list to show the various options. | Fields contain values that are automatically generated by Draw. |
Only Narration | We simply have to insert a Field and the value generated by Draw. |
Click on Page number. | Let us click on Page number. |
Come to the Draw page and point to the box | A text box with the number 1 is inserted on the Draw page. |
Adjust the size of the text box so that it is small and only the number one is visible. | Let’s adjust the size of this text box and make it a little smaller. |
Drag the box and place it at the bottom right corner of the page. | Now, drag the box and place it at the bottom right corner of the page. |
Select page two. | Let’s check if the next number has been inserted on page two of this Draw file. |
Point that the number is not inserted there. | No, it does not show the page number! |
Select page one. | In Draw, the page number is inserted only in the page where we insert the field. |
Cursor on the page.
Return to page 1 |
Now let’s learn how to change the page number format.
|
Return to page 1 >> Go to Main Menu >>
select Page>> click Properties |
Now, right-click on the page and in the Context menu click on Properties. |
Page Setup dialog box appears. | The Page Setup dialog box appears. |
Under Layout settings click drop down against Page numbers | In the Page tab, under Layout settings, click on the drop down against Page numbers. |
Select option a,b,c.
|
From the drop down list select a,b,c.
|
Show the change in page numbers | The page numbering has changed from 1, 2, 3 to a, b, c.
|
Press Ctrl + S to save the file | Press Ctrl + S to save the file |
Only Narration | Next, let’s learn how to insert date and time fields. |
Go to the Main menu >>
click Insert >> select Field |
To do so, again go to the Main menu bar, select Insert and click on Field. |
Move the cursor to point the Date (fixed) and Date (variable) | In the list of options we can see Date (fixed) and Date (variable). |
Then move the cursor over Time (fixed) and Time (variable) options. | We can also see Time (fixed) and Time (variable). |
Point to Date (fixed) and Time (fixed) options. | The Date (fixed) and Time (fixed) options insert the current date and time.
|
Point to Date (variable) and Time (variable) options. | Date (variable) and Time (variable) automatically get updated as and when we update the file. |
Click on Time (variable). | Let’s insert the Time (variable) here. |
Drag the box >>
place it above the page number at the bottom right corner of the page. |
Now, drag the box and place it above the page number at the bottom right corner of the page. |
Point to the time text box. | The time inserted will be updated to the current time whenever we open this Draw file. |
Only Narration | Let us now enter the author’s name who has created this file.
|
Go to the Main menu >>
click Tools >> click Options >> |
On page one, go to the Main menu, select Tools and click on Options. |
The Options dialog box appears | The Options dialog box appears. |
Point on LibreOffice
|
In the Options dialog box, on the left side locate LibreOffice.
|
Point to the right side of the dialog box where the data fields are displayed. | On the right side of the dialog box, we can type any other user data information. |
Point to the fields Company, Street, and Title/Position. | We can type any detail here as per our requirement. |
In the First/Last Name/Initials, enter the text “Teacher”, “A”
|
In the First and Last Name fields, let’s type the text Teacher and A, respectively.
|
Click OK. | Click on the OK button. |
Go to Main menu >> select Insert
|
Now, from the Main menu, click on Insert.
|
Point to the Name Teacher A | The text Teacher A is inserted in a text box. |
Move and place this just above the Time field at the bottom right corner of the Draw page. | Let’s drag this box.
|
Only Narration | Now, what if we want to remove the fields we inserted in the Draw page? |
Press Delete button on the keyboard | Simply select the text box and press the Delete key. |
Select the field Author Name and delete it. | Let’s delete the field Author Name. |
Only Narration | And what if we want to undo this action? |
Text on screen: Press CTRL and Z keys together | We can undo any action by pressing CTRL and Z keys together. |
Point to show that the field is visible. | The action that was last executed, that is the deletion of the Author field, is undone.
|
Point to main menu | We can undo or redo actions from the Main menu too. |
Click on the Redo icon on the Standard toolbar | Click on the Redo icon on the Standard toolbar |
Point to show that the field is no longer visible. | The Author’s name is no longer visible! |
Undo the other actions until the field insertions are also undone. | Let’s press the CTRL+Z keys and undo all the field insertions we made. |
Slide: Shortcut Keys | We can also use shortcut keys from the keyboard for the undo and redo commands.
|
Press Ctrl + S to save the file | Press Ctrl + S to save the file. |
Slide: Assignment | Pause this tutorial and do this assignment.
|
Select the page with the WaterCycle diagram. | Let’s now name page one as “WaterCycleSlide”. |
Go to the Pages pane >> Rename Page | Select the slide in the Pages pane, right-click and select Rename Page. |
The Rename slide dialog box appears. | The Rename Slide dialog box appears. |
In the Name field, type the name “WaterCycleSlide” >> Click OK. | In the Name field, type the name WaterCycleSlide and click on the OK button. |
Move the cursor just over the page
|
Now, let’s place the cursor over this page.
Can you see the name “WaterCycleSlide” displayed here? |
Only Narration | It is a good practice to assign a name that is relevant to the page. |
Press Ctrl + S to save the file | Press Ctrl + S to save the file |
Only Narration | Next, let’s learn to set the printing options and print the WaterCycle diagram. |
In the Main menu >> click Print
|
In the Main menu, click File then select Print.
|
Point towards Print icon on Standard toolbar | We can also access the Print dialog box by clicking on the Print icon on the Standard Toolbar. |
Point to the right hand side of the Print dialog box >>
Point towards General and LibreOffice Draw Options |
The right side of the “Print” dialog box shows 2 tabs:
General and LibreOffice Draw. |
Move the cursor to the left side >> point to the print preview area. | On the left side, we can see the print preview area. |
Point to LibreOffice Draw tab. | Let’s look at the options specific to LibreOffice Draw. |
Click the LibreOffice Draw tab. | Click on the LibreOffice Draw tab. |
Check the boxes Page name, Date and Time. | Under Contents, let’s check the boxes ‘Page name’ and ‘Date and Time’.
|
Select Original colors
|
Under Color, let us select Original colors.
|
Just point to the Print button.
Do not click it. |
Click on the OK but ton to print the WaterCycle drawing from your computer. |
Only Narration | If you have configured your printer correctly, then your drawing should begin printing now. |
Press Ctrl + S to save the file | Let us save all the changes made and close the file. |
Only Narration | This brings us to the end of this tutorial.
Let us summarise. |
Slide: Summary | In this tutorial, we have learnt to:
|
Slide: Assignment | Here is an assignment for you.
|
Slide: About Spoken Tutorial Project |
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Slide: Spoken tutorial workshops |
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Slide: Forums | Please post your timed queries in this forum. |
Slide: Acknowledgement | Spoken Tutorial project is funded by Ministry of Education (MoE), Govt. of India |
Slide: Thank you | This tutorial was originally contributed by DesiCrew Solutions Pvt. Ltd. in 2011
And this is Madhuri Ganapathi along with the Spoken Tutorial team signing off. Thank you for watching. |