Difference between revisions of "Koha-Library-Management-System/C2/Receive-Serials/English-timed"
PoojaMoolya (Talk | contribs) |
|||
Line 1: | Line 1: | ||
− | {|border=1 | + | {|border=1 |
− | | '''Time''' | + | | '''Time''' |
− | | '''Narration''' | + | | '''Narration''' |
− | |- | + | |- |
− | |00:01 | + | |00:01 |
− | |Welcome to the '''Spoken Tutorial''' on '''How to Receive Serials.''' | + | |Welcome to the '''Spoken Tutorial''' on '''How to Receive Serials.''' |
− | |- | + | |- |
− | | 00:06 | + | | 00:06 |
− | |In this tutorial, we will learn: How to receive '''Serials''', | + | |In this tutorial, we will learn: How to receive '''Serials''', |
− | Claim late '''Serials''', | + | |- |
+ | | 00:12 | ||
+ | |Claim late '''Serials''', | ||
− | Check '''Serials expiration''', | + | Check '''Serials expiration''', |
− | Renew '''Serials''' and | + | |- |
+ | | 00:18 | ||
+ | |Renew '''Serials''' and | ||
− | Search '''Serials'''. | + | Search '''Serials'''. |
− | |- | + | |- |
− | | 00:23 | + | | 00:23 |
− | |To record this tutorial, I am using:'''Ubuntu Linux Operating System 16.04''' and | + | |To record this tutorial, I am using:'''Ubuntu Linux Operating System 16.04''' and |
− | '''Koha version 16.05''' | + | '''Koha version 16.05''' |
− | |- | + | |- |
− | |00:36 | + | |00:36 |
− | | To follow this tutorial, you should have knowledge of Library Science. | + | | To follow this tutorial, you should have knowledge of Library Science. |
− | |- | + | |- |
− | | 00:41 | + | | 00:41 |
− | | To practice this tutorial, you should have '''Koha '''installed on your system. | + | | To practice this tutorial, you should have '''Koha '''installed on your system. |
− | |- | + | |- |
− | | 00:47 | + | | 00:47 |
− | | And, you should also have '''Admin''' access in '''Koha.''' | + | | And, you should also have '''Admin''' access in '''Koha.''' |
− | |- | + | |- |
− | | 00:51 | + | | 00:51 |
− | | Please refer to the '''Koha spoken tutorial '''series on this website for more details. | + | | Please refer to the '''Koha spoken tutorial '''series on this website for more details. |
− | |- | + | |- |
− | | 00:58 | + | | 00:58 |
− | | To receive''' Serials,''' let’s login to '''Koha '''as '''Superlibrarian Bella '''and her password. | + | | To receive''' Serials,''' let’s login to '''Koha '''as '''Superlibrarian Bella '''and her password. |
− | |- | + | |- |
− | | 01:06 | + | | 01:06 |
− | | On the '''homepage''', click on '''Serials.''' | + | | On the '''homepage''', click on '''Serials.''' |
− | |- | + | |- |
− | | 01:11 | + | | 01:11 |
− | | At the top of the new page, locate the field for''' Title.''' | + | | At the top of the new page, locate the field for''' Title.''' |
− | |- | + | |- |
− | | 01:17 | + | | 01:17 |
− | | Enter the first or any word from the title of the '''journal.''' For example, I will type '''Indian.''' | + | | Enter the first or any word from the title of the '''journal.''' For example, I will type '''Indian.''' |
− | |- | + | |- |
− | | 01:25 | + | | 01:25 |
− | | Click on '''Submit''' button at the right side of the '''field'''. | + | | Click on '''Submit''' button at the right side of the '''field'''. |
− | |- | + | |- |
− | | 01:30 | + | | 01:30 |
− | | A new page '''Serials subscriptions '''opens. | + | | A new page '''Serials subscriptions '''opens. |
− | |- | + | |- |
− | | 01:34 | + | | 01:34 |
− | | This page shows the details for: | + | | This page shows the details for: |
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | + | '''ISSN''', | |
− | + | ||
− | + | ||
− | + | '''Title, ''' | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | | + | | 01:42 |
− | | | + | |'''Notes''', '''Library''', '''Location''', '''Call number''', '''Expiration date''', '''Actions'''. |
− | |- | + | |- |
− | | | + | | 01:55 |
− | | | + | | Click on the tab '''Actions''' at the extreme right side of the table. |
− | |- | + | |- |
− | | 02: | + | | 02:00 |
− | | | + | | From the drop-down, select '''Serial receive.''' |
− | |- | + | |- |
− | | 02: | + | | 02:05 |
− | | | + | | Another page '''Serial edition Indian Journal of Microbiology''' opens with the table. |
− | + | |- | |
+ | | 02:12 | ||
+ | | In this table, under the section '''Status, '''click on the drop-down and select''' Arrived.''' | ||
− | |- | + | |- |
− | | 02: | + | | 02:20 |
− | | | + | | Next, click on the '''Save '''button at the bottom of the page. |
− | |- | + | |- |
− | | | + | | 02:25 |
− | | | + | | Another page opens with the heading: '''Serial collection information for Indian Journal of Microbiology. ''' |
− | |- | + | |- |
− | | | + | | 02:33 |
− | | | + | |Here, we can see the '''Subscription summary.''' |
− | |- | + | |- |
− | | 02: | + | | 02:37 |
− | | | + | | In this way, we can receive '''Serials'''. |
− | + | |- | |
− | + | | 02:41 | |
+ | | Now, let’s learn how to Claim late '''Serials.''' | ||
− | |- | + | |- |
− | | | + | | 02:46 |
− | | | + | | '''Koha''' can send email messages to the '''Serials vendors''' if there are late issues. |
− | |- | + | |- |
− | | | + | | 02:53 |
− | | | + | |For example: |
− | + | Out of 4 Serials issues, the library has received only issue numbers 1, 2 and 4. | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | 03: | + | | 03:05 |
− | | | + | |And, issue no. 3 has not been received. |
− | + | |- | |
+ | | 03:08 | ||
+ | |In such a case, a claim can be sent for issue no.3 that is still to be received. | ||
− | + | |- | |
+ | | 03:15 | ||
+ | | To the left of the main '''Serials''' page, there is an option named ''''Claims’.''' | ||
− | |- | + | |- |
− | | | + | | 03:21 |
− | | | + | | Click on '''Claims.''' |
− | |- | + | |- |
− | | 03: | + | | 03:24 |
− | | | + | |A new page opens with a dialog box: '''No claims notice defined. Please define one.''' |
− | + | ||
− | + | Click on''' Please define one.''' | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | 03: | + | | 03:35 |
− | | | + | | A new page '''Notices and Slips''' opens. |
− | |- | + | |- |
− | | | + | | 03:39 |
− | | | + | |Under '''Notices and Slips''', locate the tab '''Select a library:'''. |
− | + | From the drop- down, select your Library Name. | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | | + | | 03:49 |
− | | | + | | I will select '''Spoken Tutorial Library.''' |
− | |- | + | |- |
− | | | + | | 03:53 |
− | | | + | | Under the tab '''Select a library:, '''click on the tab '''New notice.''' |
− | |- | + | |- |
− | | | + | | 04:00 |
− | | | + | | A new page opens with the heading '''Add notice.''' |
− | + | |- | |
+ | | 04:05 | ||
+ | | On the same page, for the section''' Library, Koha '''will, by default, choose the library name. | ||
− | |- | + | |- |
− | | 04: | + | | 04:12 |
− | | | + | | In my case, it will choose '''Spoken Tutorial Library.''' |
− | |- | + | |- |
− | | 04: | + | | 04:17 |
− | | | + | | For '''Koha module''': from the drop-down, select '''Claim Serial issue.''' |
− | |- | + | |- |
− | | 04: | + | | 04:24 |
− | | | + | | Notice that as soon as '''Claim serial issue '''is selected from the drop down, |
− | + | '''Koha '''auto-selects the field for '''Library '''as '''All libraries'''. | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | 04: | + | | 04:38 |
− | | | + | | So, again go to the tab '''Library '''and from the drop- down select '''Spoken Tutorial Library'''. |
− | |- | + | |- |
− | | | + | | 04:47 |
− | | | + | | Let’s move ahead. |
− | |- | + | |- |
− | | | + | | 04:49 |
− | | | + | | In the field for '''Code,''' type: '''Claim'''. |
− | |- | + | |- |
− | | | + | | 04:53 |
− | | In | + | | In the field for '''Name,''' type: '''Unsupplied Issues.''' |
− | |- | + | |- |
− | | | + | | 04:59 |
− | | | + | | Next, click on the section '''Email.''' |
− | |- | + | |- |
− | | 05: | + | | 05:04 |
− | | | + | | In the field for '''Message subject:, '''type: '''Unsupplied Issues.''' |
− | |- | + | |- |
− | | 05: | + | | 05:11 |
− | | | + | | Under the section '''Message body: '''type the email to the vendor. |
− | |- | + | |- |
− | | | + | | 05:17 |
− | | | + | | In my case, the vendor is '''Mumbai Journal Supplier.''' |
− | |- | + | |- |
− | | 05: | + | | 05:22 |
− | | | + | | I have written a short email to my vendor. You may pause the video and write an email to your library’s vendor. |
− | |- | + | |- |
− | | 05: | + | | 05:31 |
− | | ''' | + | | Next, if required you may fill in the details for '''Phone, Print '''and''' SMS.''' I will leave them blank. |
− | |- | + | |- |
− | | | + | | 05:43 |
− | | | + | | Next, click on '''Submit '''button at the bottom of the page. |
− | |- | + | |- |
− | | | + | | 05:48 |
− | | | + | | A new page '''Notices and Slips '''opens. |
− | ''' | + | |- |
+ | | 05:52 | ||
+ | | Under '''Notices and Slips, '''locate the tab '''Select a library. ''' | ||
− | ''' | + | |- |
+ | | 05:58 | ||
+ | | '''Koha '''has auto-selected the '''Spoken Tutorial Library.''' | ||
− | + | |- | |
+ | | 06:03 | ||
+ | | You may select your library from the drop-down as required. | ||
− | + | |- | |
+ | | 06:08 | ||
+ | |On the same page, is a table with filled-in details under the following tabs: | ||
− | ''' | + | '''Library''', |
− | ''' | + | '''Module''', |
+ | |||
+ | '''Code''', | ||
− | + | '''Name''', | |
− | + | ||
− | + | ||
− | + | '''Copy notice '''and | |
− | + | ||
− | + | ||
− | + | '''Actions'''. | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | 06: | + | | 06:28 |
− | | | + | |Next, go back to '''Koha''' homepage. To do so, go to extreme left corner and click on '''Home. ''' |
− | |- | + | |- |
− | | 06: | + | | 06:39 |
− | | | + | | On the '''Koha homepage''', click on '''Serials.''' |
− | |- | + | |- |
− | | | + | | 06:45 |
− | | | + | | On the new page that opens, go to the left side and click on '''Claims'''. |
− | |- | + | |- |
− | | | + | | 06:51 |
− | | | + | | On the new page, in the field for '''Vendor,''' select the required vendor from the drop-down. |
− | |- | + | |- |
− | | | + | | 06:58 |
− | | | + | | As I have only one vendor for '''Journals''', I will go ahead with the vendor- '''Mumbai Journal Supplier.''' |
− | |- | + | |- |
− | | 07: | + | |07:06 |
− | | | + | |Next, click on''' OK '''at the right side of the field. |
− | |- | + | |- |
− | | 07: | + | | 07:12 |
− | | | + | | A new page with the title '''Missing issues''' opens. |
− | |- | + | |- |
− | | 07: | + | | 07:17 |
− | | | + | | On the new page, click on the check- box on the left side for '''Mumbai Journal Supplier.''' |
− | |- | + | |- |
− | | 07: | + | | 07:25 |
− | | | + | | You may click the check-box as per your vendor. |
− | |- | + | |- |
− | | | + | | 07:29 |
− | | | + | | Next, click on '''Send notification '''button at the bottom of the page. |
− | |- | + | |- |
− | | | + | | 07:36 |
− | | | + | | The same page re-opens and with this an email is sent to the vendor. |
− | |- | + | |- |
− | | | + | | 07:42 |
− | | | + | | Note that the email is sent from '''Koha server''' to the respective vendor. |
− | |- | + | |- |
− | | | + | | 07:48 |
− | | '''Check expiration ''' | + | | We will now learn about '''Check expiration.''' |
− | |- | + | |- |
− | | | + | | 07:52 |
− | | | + | | '''Check expiration''' is used for checking when the '''subscriptions''' are about to expire. |
− | go to | + | |- |
+ | | 07:59 | ||
+ | | On the same page, go to the left side and click on '''Check expiration.''' | ||
− | + | |- | |
+ | | 08:06 | ||
+ | | '''Check expiration '''page opens. | ||
− | |- | + | |- |
− | | 08: | + | | 08:10 |
− | | | + | | Now, under the section for '''Filter results,''' |
− | + | go to '''Library:''' and from the drop-down, select '''Spoken Tutorial Library.''' | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | 08: | + | | 08:22 |
− | | | + | |You may select your library here. |
− | |- | + | |- |
− | | 08: | + | | 08:26 |
− | | | + | | Next, mention the '''Expiring before. ''' |
− | |- | + | |- |
− | | 08: | + | | 08:30 |
− | | | + | | This will fetch a complete list of all the''' Journals '''that would expire before that particular date. |
− | |- | + | |- |
− | | | + | | 08:38 |
− | | | + | | For '''Expiring before:, '''I will enter '''01/01/2019'''. |
− | ''' | + | |- |
+ | | 08:47 | ||
+ | | Now click on the '''Search '''button at the bottom of the page. | ||
− | ''' | + | |- |
+ | | 08:52 | ||
+ | | On the same page, a list of journals that are due to expire by''' 01/01/2019''', appear in a tabular form. | ||
+ | |||
+ | |- | ||
+ | | 09:04 | ||
+ | | We can also see the following details- | ||
− | ''' | + | '''ISSN, ''' |
− | ''' | + | '''Title, ''' |
− | ''' | + | '''Library, ''' |
− | ''' | + | '''OPAC note, ''' |
− | ''' | + | '''Nonpublic note, ''' |
− | + | '''Expiration date '''and | |
− | + | ||
− | + | ||
− | + | '''Actions'''. | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | | + | | 09:23 |
− | | | + | | Now, under the tab '''Actions, '''click on the button''' Renew.''' |
− | + | |- | |
+ | | 09:29 | ||
+ | | A new window with the heading '''Subscription renewal for Indian Journal of Microbiology '''opens up. | ||
− | + | |- | |
+ | | 09:37 | ||
+ | | On this page, enter the following: | ||
− | + | For '''Start Date '''please enter the date as per your requirement. | |
− | + | ||
− | + | ||
− | + | I will enter '''01/01/2018'''. | |
− | + | ||
− | + | ||
− | + | |- | |
− | + | | 09:51 | |
− | ''' | + | | Next is '''Subscription length.''' |
− | |- | + | |- |
− | | | + | | 09:54 |
− | | | + | | It is suggested to fill in one of the three fields, namely- |
− | + | '''Number of num '''which means issues, '''Number of weeks '''and '''Number of months. ''' | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | | + | | 10:09 |
− | | | + | | As my '''Journal '''is a quarterly publication, Koha by default has selected '''4 '''as '''Number of num.''' |
− | |- | + | |- |
− | | | + | | 10:18 |
− | | | + | | You may enter as per your requirement. |
− | |- | + | |- |
− | | 10: | + | | 10:22 |
+ | | Leave the field '''Note for the librarian that will manage your renewal request '''as blank. | ||
+ | |||
+ | |- | ||
+ | | 10:30 | ||
+ | | Next, click on the '''Submit''' button at the bottom of the page. | ||
+ | |||
+ | |- | ||
+ | | 10:35 | ||
| A window with the message '''Subscription renewed''', appears. | | A window with the message '''Subscription renewed''', appears. | ||
− | |- | + | |- |
− | | 10: | + | | 10:40 |
− | | To close this window, go to top left corner and click on the cross mark. | + | | To close this window, go to top left corner and click on the cross mark. |
− | |- | + | |- |
− | | 10: | + | | 10:47 |
− | | Again, another pop-up message appears: | + | | Again, another pop-up message appears: |
− | |- | + | |- |
− | | 10: | + | | 10:521 |
− | | '''To display this page, Firefox must send information that will repeat any action (such as a search or order confirmation) that was performed earlier.''' | + | | '''To display this page, Firefox must send information that will repeat any action (such as a search or order confirmation) that was performed earlier.''' |
− | |- | + | |- |
− | | 11: | + | | 11:03 |
− | | Among the two options under this message- | + | | Among the two options under this message- |
− | '''Cancel '''and '''Resend''', | + | '''Cancel '''and '''Resend''', |
− | click on '''Resend''' | + | click on '''Resend''' |
+ | |||
+ | |- | ||
+ | | 11:11 | ||
+ | | We are brought to the page '''Check expiration.''' | ||
− | |- | + | |- |
− | | 11: | + | | 11:15 |
− | | | + | | Here, under the section for '''Filter results, '''select the- '''Expiring before '''as''' 01/12/2019'''. |
− | + | Remember to only mention the '''Expiring date.''' | |
− | + | ||
− | + | ||
− | + | |- | |
+ | | 11:33 | ||
+ | | This will fetch a complete list of all the''' Journals '''that would expire before that particular date. | ||
− | |- | + | |- |
− | | 11: | + | | 11:40 |
− | | | + | | Now, click '''Search '''button at the bottom of the section '''Filter results'''. |
− | |- | + | |- |
− | | | + | | 11:45 |
− | | | + | | On the same page, a list of journals that would be expiring before''' 01/12/2019''', appears in a tabular form. |
− | |- | + | |- |
− | | 11: | + | | 11:56 |
− | | | + | | We can also see the following details- |
− | + | '''ISSN, ''' | |
− | + | '''Title, ''' | |
− | + | '''Library, ''' | |
+ | '''OPAC note, ''' | ||
+ | '''Nonpublic note, ''' | ||
+ | '''Expiration date '''and | ||
+ | '''Actions'''. | ||
− | + | |- | |
− | + | | 12:15 | |
− | ''' | + | |This is how we can- create the schedule for '''Serials''' and receive them as per arrival of the''' Volume and issues.''' |
− | + | ||
− | + | ||
− | + | ||
− | ''' | + | |
− | |- | + | |- |
− | | 12: | + | | 12:25 |
− | | | + | | You may now log out from the '''Koha Superlibrarian''' account. |
− | |- | + | |- |
− | | 12: | + | | 12:30 |
− | | | + | | Go to the top right corner of the '''Koha interface.''' Click on the '''Spoken Tutorial Library '''and from the drop-down, select '''Log out.''' |
− | |- | + | |- |
− | | 12: | + | | 12:42 |
− | | | + | | This brings us to the end of this tutorial. |
− | |- | + | |- |
− | | | + | | 12:46 |
− | | | + | | Let us summarize: |
− | + | In this tutorial, we learnt: how to receive '''Serials''', | |
− | + | ||
− | + | ||
− | + | |- | |
− | + | | 12:54 | |
− | claim late '''Serials''', | + | |claim late '''Serials''', check '''Serials expiration''', renew '''Serials''' and search '''Serials'''. |
− | check '''Serials expiration''', | + | |
− | renew '''Serials''' and | + | |
− | search '''Serials'''. | + | |
− | |- | + | |- |
− | | 13: | + | | 13:04 |
− | | In an earlier tutorial, a new subscription for the '''Journal of Molecular Biology '''was added. | + | | In an earlier tutorial, a new subscription for the '''Journal of Molecular Biology '''was added. |
− | |- | + | |- |
− | | 13: | + | | 13:11 |
− | |As an assignment, renew the same subscription. | + | |As an assignment, renew the same subscription. |
− | |- | + | |- |
− | | 13: | + | | 13:15 |
− | | The video at the following link summarizes the '''Spoken Tutorial project.''' | + | | The video at the following link summarizes the '''Spoken Tutorial project.''' |
− | + | Please download and watch it. | |
− | + | ||
− | + | ||
− | |- | + | |- |
− | | 13: | + | | 13:22 |
− | | The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates. For more details, please write to us. | + | | The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates. For more details, please write to us. |
− | |- | + | |- |
− | | 13: | + | | 13:31 |
− | |Please post your timed queries in this forum. | + | |Please post your timed queries in this forum. |
− | |- | + | |- |
− | | 13: | + | | 13:35 |
− | | '''Spoken Tutorial''' project is funded by '''NMEICT, MHRD''', Government of India. More information on this mission is available at this link. | + | | '''Spoken Tutorial''' project is funded by '''NMEICT, MHRD''', Government of India. More information on this mission is available at this link. |
− | |- | + | |- |
− | | 13: | + | | 13:46 |
− | | This is Bella Tony from '''IIT Bombay, '''signing off. Thank you for joining. | + | | This is Bella Tony from '''IIT Bombay, '''signing off. Thank you for joining. |
|} | |} |
Revision as of 17:58, 11 February 2019
Time | Narration |
00:01 | Welcome to the Spoken Tutorial on How to Receive Serials. |
00:06 | In this tutorial, we will learn: How to receive Serials, |
00:12 | Claim late Serials,
Check Serials expiration, |
00:18 | Renew Serials and
Search Serials. |
00:23 | To record this tutorial, I am using:Ubuntu Linux Operating System 16.04 and
Koha version 16.05 |
00:36 | To follow this tutorial, you should have knowledge of Library Science. |
00:41 | To practice this tutorial, you should have Koha installed on your system. |
00:47 | And, you should also have Admin access in Koha. |
00:51 | Please refer to the Koha spoken tutorial series on this website for more details. |
00:58 | To receive Serials, let’s login to Koha as Superlibrarian Bella and her password. |
01:06 | On the homepage, click on Serials. |
01:11 | At the top of the new page, locate the field for Title. |
01:17 | Enter the first or any word from the title of the journal. For example, I will type Indian. |
01:25 | Click on Submit button at the right side of the field. |
01:30 | A new page Serials subscriptions opens. |
01:34 | This page shows the details for:
ISSN, Title, |
01:42 | Notes, Library, Location, Call number, Expiration date, Actions. |
01:55 | Click on the tab Actions at the extreme right side of the table. |
02:00 | From the drop-down, select Serial receive. |
02:05 | Another page Serial edition Indian Journal of Microbiology opens with the table. |
02:12 | In this table, under the section Status, click on the drop-down and select Arrived. |
02:20 | Next, click on the Save button at the bottom of the page. |
02:25 | Another page opens with the heading: Serial collection information for Indian Journal of Microbiology. |
02:33 | Here, we can see the Subscription summary. |
02:37 | In this way, we can receive Serials. |
02:41 | Now, let’s learn how to Claim late Serials. |
02:46 | Koha can send email messages to the Serials vendors if there are late issues. |
02:53 | For example:
Out of 4 Serials issues, the library has received only issue numbers 1, 2 and 4. |
03:05 | And, issue no. 3 has not been received. |
03:08 | In such a case, a claim can be sent for issue no.3 that is still to be received. |
03:15 | To the left of the main Serials page, there is an option named 'Claims’. |
03:21 | Click on Claims. |
03:24 | A new page opens with a dialog box: No claims notice defined. Please define one.
Click on Please define one. |
03:35 | A new page Notices and Slips opens. |
03:39 | Under Notices and Slips, locate the tab Select a library:.
From the drop- down, select your Library Name. |
03:49 | I will select Spoken Tutorial Library. |
03:53 | Under the tab Select a library:, click on the tab New notice. |
04:00 | A new page opens with the heading Add notice. |
04:05 | On the same page, for the section Library, Koha will, by default, choose the library name. |
04:12 | In my case, it will choose Spoken Tutorial Library. |
04:17 | For Koha module: from the drop-down, select Claim Serial issue. |
04:24 | Notice that as soon as Claim serial issue is selected from the drop down,
Koha auto-selects the field for Library as All libraries. |
04:38 | So, again go to the tab Library and from the drop- down select Spoken Tutorial Library. |
04:47 | Let’s move ahead. |
04:49 | In the field for Code, type: Claim. |
04:53 | In the field for Name, type: Unsupplied Issues. |
04:59 | Next, click on the section Email. |
05:04 | In the field for Message subject:, type: Unsupplied Issues. |
05:11 | Under the section Message body: type the email to the vendor. |
05:17 | In my case, the vendor is Mumbai Journal Supplier. |
05:22 | I have written a short email to my vendor. You may pause the video and write an email to your library’s vendor. |
05:31 | Next, if required you may fill in the details for Phone, Print and SMS. I will leave them blank. |
05:43 | Next, click on Submit button at the bottom of the page. |
05:48 | A new page Notices and Slips opens. |
05:52 | Under Notices and Slips, locate the tab Select a library. |
05:58 | Koha has auto-selected the Spoken Tutorial Library. |
06:03 | You may select your library from the drop-down as required. |
06:08 | On the same page, is a table with filled-in details under the following tabs:
Library, Module, Code, Name, Copy notice and Actions. |
06:28 | Next, go back to Koha homepage. To do so, go to extreme left corner and click on Home. |
06:39 | On the Koha homepage, click on Serials. |
06:45 | On the new page that opens, go to the left side and click on Claims. |
06:51 | On the new page, in the field for Vendor, select the required vendor from the drop-down. |
06:58 | As I have only one vendor for Journals, I will go ahead with the vendor- Mumbai Journal Supplier. |
07:06 | Next, click on OK at the right side of the field. |
07:12 | A new page with the title Missing issues opens. |
07:17 | On the new page, click on the check- box on the left side for Mumbai Journal Supplier. |
07:25 | You may click the check-box as per your vendor. |
07:29 | Next, click on Send notification button at the bottom of the page. |
07:36 | The same page re-opens and with this an email is sent to the vendor. |
07:42 | Note that the email is sent from Koha server to the respective vendor. |
07:48 | We will now learn about Check expiration. |
07:52 | Check expiration is used for checking when the subscriptions are about to expire. |
07:59 | On the same page, go to the left side and click on Check expiration. |
08:06 | Check expiration page opens. |
08:10 | Now, under the section for Filter results,
go to Library: and from the drop-down, select Spoken Tutorial Library. |
08:22 | You may select your library here. |
08:26 | Next, mention the Expiring before. |
08:30 | This will fetch a complete list of all the Journals that would expire before that particular date. |
08:38 | For Expiring before:, I will enter 01/01/2019. |
08:47 | Now click on the Search button at the bottom of the page. |
08:52 | On the same page, a list of journals that are due to expire by 01/01/2019, appear in a tabular form. |
09:04 | We can also see the following details-
ISSN, Title, Library, OPAC note, Nonpublic note, Expiration date and Actions. |
09:23 | Now, under the tab Actions, click on the button Renew. |
09:29 | A new window with the heading Subscription renewal for Indian Journal of Microbiology opens up. |
09:37 | On this page, enter the following:
For Start Date please enter the date as per your requirement. I will enter 01/01/2018. |
09:51 | Next is Subscription length. |
09:54 | It is suggested to fill in one of the three fields, namely-
Number of num which means issues, Number of weeks and Number of months. |
10:09 | As my Journal is a quarterly publication, Koha by default has selected 4 as Number of num. |
10:18 | You may enter as per your requirement. |
10:22 | Leave the field Note for the librarian that will manage your renewal request as blank. |
10:30 | Next, click on the Submit button at the bottom of the page. |
10:35 | A window with the message Subscription renewed, appears. |
10:40 | To close this window, go to top left corner and click on the cross mark. |
10:47 | Again, another pop-up message appears: |
10:521 | To display this page, Firefox must send information that will repeat any action (such as a search or order confirmation) that was performed earlier. |
11:03 | Among the two options under this message-
Cancel and Resend, click on Resend |
11:11 | We are brought to the page Check expiration. |
11:15 | Here, under the section for Filter results, select the- Expiring before as 01/12/2019.
Remember to only mention the Expiring date. |
11:33 | This will fetch a complete list of all the Journals that would expire before that particular date. |
11:40 | Now, click Search button at the bottom of the section Filter results. |
11:45 | On the same page, a list of journals that would be expiring before 01/12/2019, appears in a tabular form. |
11:56 | We can also see the following details-
ISSN, Title, Library, OPAC note, Nonpublic note, Expiration date and Actions. |
12:15 | This is how we can- create the schedule for Serials and receive them as per arrival of the Volume and issues. |
12:25 | You may now log out from the Koha Superlibrarian account. |
12:30 | Go to the top right corner of the Koha interface. Click on the Spoken Tutorial Library and from the drop-down, select Log out. |
12:42 | This brings us to the end of this tutorial. |
12:46 | Let us summarize:
In this tutorial, we learnt: how to receive Serials, |
12:54 | claim late Serials, check Serials expiration, renew Serials and search Serials. |
13:04 | In an earlier tutorial, a new subscription for the Journal of Molecular Biology was added. |
13:11 | As an assignment, renew the same subscription. |
13:15 | The video at the following link summarizes the Spoken Tutorial project.
Please download and watch it. |
13:22 | The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us. |
13:31 | Please post your timed queries in this forum. |
13:35 | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link. |
13:46 | This is Bella Tony from IIT Bombay, signing off. Thank you for joining. |