Difference between revisions of "GNUKhata/C2/Contra-Transactions/English"

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| After watching this tutorial, you will be able to:
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| After watching this tutorial, you will be able to:
  
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<nowiki>* Enter a Contra Transaction in </nowiki>'''GNUKhata'''
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Enter a Contra Transaction in '''GNUKhata'''
  
 
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Select Projects '''dropdown
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| To make this transaction under a project, choose '''Spoken Tutorial''' from the dropdown of '''Select Project.'''
  
 
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Revision as of 23:20, 4 May 2013

Title of script: Contra transaction in GNUKhata

Author: Trupti Rajesh Kini

Keywords: Video Tutorial, Organisation, GNUKhata, Contra, Transaction


Visual Cue
Narration
Slide 1


Welcome to the tutorial on Entering a Contra Transaction in GNUKhata.
Slide 2

Learning Objectives

After watching this tutorial, you will be able to:

Enter a Contra Transaction in GNUKhata

Slide 3

System Requirements

To record this tutorial,

I am using :

  • GNUKhata version 1.2
  • Ubuntu 12.04 Operating System and
  • Firefox version 17.0

To use GNUKhata, I would recommend the use of Firefox version 3.6 or above. It works well with other browsers, too. Eg-Chromium and Opera.



Slide 4

Prerequisites

I assume that you already know
  • Principles of Book keeping
  • Creating a new organisation
  • Creating Accounts in GNUKhata

If not, for relevant tutorials, please visit http://spoken-tutorial.org



Let us open GNUKhata.
Open Terminal

Execute on terminal sudo startgk


To run GNUKhata, you need to start the server on your machine.
  • To start the server, open the terminal through Ctrl+Alt+T from the keyboard
  • Then type sudo startgk and hit Enter.


Open Firefox and type in the address bar

http://localhost


To run GNUKhata on your machine, open the Firefox browser


Click on Select Existing Organisation drop down and select Free Accounting Foundation Click Select Existing Organisation and select Free Accounting Foundation as organisation
Click on For Financial Year Select the financial year for the organisation.
Click on Proceed then login as admin Now click on Proceed

and login as admin

On the main screen Now we are on the main screen.
Point to Master menu


Point to Transaction menu.

* We have already discussed about how to create an account under the Master menu by selecting Account Creation/Find/Edit.
  • This time we will discuss about Transactions from the main menu.


Click on Transaction.


Under Transactions, you can enter different types of transactions.
Select Contra option


/* Slide 5 */

* From these options, I shall select Contra.
  • Alternatively, you can use the shortcut key Alt+C from your keyboard.
  • As you all know, in Contra transaction we can use accounts with Sub-group Cash and Bank.


/* Slide 6 */ As an example, consider a Contra transaction for Cash deposit to SBI bank Rs.2000 on 01-04-2011
/* Slide 7*/

Screen with Contra transaction

* For recording a Contra transaction, we should create three accounts first.
  • The account will have the Group name - Current Assets, Sub Group name - Bank and Account Name - SBI.
  • The second account will be under the Group name - Current Asset and Sub-group name - Cash. The second account will have the name Cash On Hand.
  • The third account will be under the Group name - Current Asset and Sub-group name - Cash. The second account will have the name Cash.


Point to the default date Now, I will show you how to record Contra transaction.
  • The first text-box is for Date field, it is to be entered in date, month and year format (DD-MM-YYYY).
  • You will notice that in the Date field, the first day of the financial year of the organisation I.e 1st April 2011 appears by default.
  • You can edit this date if you wish.


/* Interface */

Shift to Voucher No text box by using the tab button on your keyboard.

Type CA12 in Voucher No


* Next comes the Voucher No.
  • Voucher No can take alphanumeric characters.
  • So I will type CA12.


Point to Dr/Cr option The first option in the dropdown box is Dr/Cr

Depending on the nature of the transaction, we will select Dr or Cr option from this drop down.

Select the Dr option I will select the Dr option.
Select SBI Bank account * The next field is Account Name.
  • It has a dropdown box which shows all the existing Account names.
  • I will select SBI.


Enter Rs 2000 as amount * The next is Debit Amount.
  • I will enter Rs 2000 as the debit amount.
  • Press Tab


From the next Dr/Cr dropdown select Cr option


From Account name dropdown select Cash On Hand account

* Now we will see the second part of the transaction that is the credit side.
  • I will select Cr (Credit) option from DR/CR dropdown.
  • From the Account Name I will select Cash On Hand account.


Type 1000 as amount * Because I have selected Credit (Cr) option, the amount will be entered in the Credit Amount column.
  • Notice that Rs.2000/- comes as default Credit Amount.
  • This is because, as per the accounting practice, the amounts on both debit and credit side should tally.
  • I will enter a different amount, lets say, Rs. 1000
  • Let me show you what happens if you now click on Save.


Type 1000 for the credit entry.


Click on Save

Notice that a new column appears with Dr/Cr drop down.
From the next Dr/Cr dropdown select Cr option


From Account name dropdown select Cash account

* I will select Cr (Credit) option from DR/CR dropdown.
  • From the Account Name I will select Cash account.


Type 500 as amount * Because I have selected Credit (Cr) option, the amount will be entered in the Credit Amount column again
  • Notice that Rs.1000/- comes as default Credit Amount.
  • I will enter a different amount, lets say, Rs. 500
  • If you now click on Save again, Dr/Cr column appears till the amount on credit side and debit side tallies.


Click on the delete (red cross) icon for the new Dr/Cr column appeared.


* Since we have no other cash or bank account created we will delete the credit entry by clicking on delete icon.
  • Now I will type the same amount as the debit amount Rs. 1000 which was 500 for account Cash


Point to Total Debit Amount and Credit Amount If the amount is entered correctly, the total of debit amount will be equal to the credit amount.
Type Being cash deposit into bank in the Narration box * Here in the Narration box, type the details of the transaction.
  • I will type Being cash deposit into bank.


Point to Select Projects dropdown To make this transaction under a project, choose Spoken Tutorial from the dropdown of Select Project.
Click on the Save button When you are done, to save this transaction click on the Save button.
Point to message When I click on Save button, message appears saying Transaction Record has been saved.
Point to Transactions Menu * This way, you can record another transaction.
  • That’s it for this tutorial. In the next few tutorials, we will learn more about GNUKhata.


Switch to Slides

Slide 8


Summary

Contra Transaction

In this tutorial, we have completed

Entering of Contra Transaction

Slide 9

Assignment


As an assignment, Please record

A Contra transaction of cash withdrawn from bank Rs.2,000 on 01-04-2011 from HDFC.



/* Slide 12 */

About the Spoken Tutorial Project

Watch the video available at

http://spoken-tutorial.org


It summarises the Spoken Tutorial

project


If you do not have good

bandwidth, you can download

and watch it

/* Slide 13 */ The Spoken Tutorial Project Team


Conducts workshops using spoken tutorials


Gives certificates to those who pass an online test


For more details, please write to contact@spoken-tutorial.org

/* Slide 14 */

Acknowledgements

Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India


More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro

Thanks for joining * That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay.
  • Thank you for watching.


Contributors and Content Editors

Trupti

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