Difference between revisions of "Koha-Library-Management-System/C2/Create-a-SuperLibrarian/English"

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Title Slide
 
Title Slide
  
−
|Welcome to the '''Spoken Tutorial''' on '''How to create a Library in Koha'''.
+
|Welcome to the '''Spoken Tutorial''' on '''How to create a Superlibrarian'''.
 
|-
 
|-
 
|Slide Number 2
 
|Slide Number 2
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'''Create a Superlibrarian'''
 
'''Create a Superlibrarian'''
  
−
'''Give access to a Staff for particular modules'''
+
'''Give access to a Staff for particular module'''
  
 
|-
 
|-
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−
You should also have '''Admin access''' in '''Koha'''.
+
You should also have '''Admin''' access in '''Koha'''.
  
  
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|Cursor on '''Category type''':  >> From the drop-down select '''Staff'''
 
|Cursor on '''Category type''':  >> From the drop-down select '''Staff'''
  
−
|For '''Category type''': from drop-down list, select '''Staff'''.
+
|For '''Category type''': from the drop-down list, select '''Staff'''.
 
|-
 
|-
 
|Cursor on '''Branches limitation''':  >> Select '''All Branches'''.
 
|Cursor on '''Branches limitation''':  >> Select '''All Branches'''.
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|Click on '''Save'''
 
|Click on '''Save'''
  
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|Next, click on '''Save'''.
+
|Next, click on '''Save''' at the bottom of the page.
  
 
|-
 
|-
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|With this a '''Patron Category''' has been created.
 
|With this a '''Patron Category''' has been created.
 
|-
 
|-
−
|Log in to '''Koha'''
+
|Narration only
  
 
|Next, we will learn '''how to add a Patron'''.
 
|Next, we will learn '''how to add a Patron'''.
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|Click on '''Home''' at the top left corner
 
|Click on '''Home''' at the top left corner
  
−
|For that click on '''Home''' at the top left corner.
+
|Click on '''Home''' at the top left corner.
 
|-
 
|-
 
|Cursor on dialog box
 
|Cursor on dialog box
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Alternately, you may go to '''Koha''' main page and click on the tab '''Patrons'''.
+
Alternately, you may click on '''Patrons''' on the '''Koha''' home page.
  
  
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Recall: '''Spoken Tutorial Library''' was created earlier in this series.
+
Recall: the '''Spoken Tutorial Library''' was created earlier in this series.
  
  
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'''Username''' as '''Librarian'''
+
'''Username''' as '''library123'''
  
  
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'''Password''' as '''koha123'''
+
'''Password''' as '''library123'''
  
  
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'''Username''' as '''staff123'''
+
'''Username''' as '''library123'''
 +
 
 +
 
 +
'''Password''' as '''library123'''
 +
 
 +
 
 +
|-
 +
 
 +
|Enter
 +
 
 +
Confirm password: '''library123'''
 +
 
 +
 
 +
|Again, enter the same '''password''' in '''Confirm password''': field.   
  
  
−
'''Password''' as '''staff123'''
 
  
 
|-
 
|-
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−
|After filling in the details, go to the top of the page and click '''Save'''.
+
|After filling in all the details, go to the top of the page and click on '''Save'''.
  
 
|-
 
|-
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−
In this case, as entered earlier, the page has '''Patron''' as '''Ms Bella Tony with card number 1'''.
+
In this case, as entered earlier, the page has '''Patron''' as '''Ms Bella Tony''' with '''card number 1'''.
  
  
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−
Click on the tab '''New Patron'''
+
Click on '''New Patron'''
  
  
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|-
 
|-
 
|Click '''Save'''
 
|Click '''Save'''
−
|After filling in all details, click on '''Save'''.
+
|After filling in all the details, click on '''Save'''.
 
|-
 
|-
 
|
 
|
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|-
 
|-
 
|
 
|
−
|With this we have given '''Circulation rights to a Library Staff with the name Ms. Samruddhi'''.
+
|With this we have given '''Circulation rights to a Library Staff''' with the name '''Ms. Samruddhi'''.
  
 
|-
 
|-
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|-
 
|-
 
|Summary
 
|Summary
 +
  
 
In this tutorial we learnt to-
 
In this tutorial we learnt to-
 +
  
 
'''Add a Patron category'''
 
'''Add a Patron category'''
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|Let us '''summarise'''.
 
|Let us '''summarise'''.
 +
  
 
In this tutorial we learnt to-
 
In this tutorial we learnt to-
 +
  
 
'''Add a Patron category'''
 
'''Add a Patron category'''
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'''Create a Superlibrarian'''
 
'''Create a Superlibrarian'''
  
−
'''Give access to a Staff for particular modules'''
+
'''Give access to a Staff for particular module'''
  
 
|-
 
|-
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−
|Assignment for '''Patron category'''
+
|'''Add a new Patron Category- ‘Research Scholar’'''
−
 
+
−
 
+
−
'''Add a new Patron Category- ‘Research Scholar’'''
+
  
  
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−
1. '''Assign all circulation rights'''
+
1. '''Assign all Cataloging rights'''
  
  
−
2. '''Add all acquisition rights'''
+
2. '''Add all Cataloging rights'''
  
  
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−
1. '''Assign all cataloging rights'''
+
1. '''Assign all Cataloging rights'''
  
  
−
2. '''Assign all acquisition rights'''
+
2. '''Add all acquisition rights'''
  
  

Revision as of 17:08, 4 April 2017

Visual Cue
Narration
Slide 1

Title Slide

Welcome to the Spoken Tutorial on How to create a Superlibrarian.
Slide Number 2

Learning Objectives

In this tutorial we will learn to-

Add a Patron category

Create a Patron

Create a Superlibrarian

Give access to a Staff for particular module

Slide Number 3

System Requirement

To record this tutorial, I am using

Ubuntu Linux OS 16.04

Koha version 16.05

Slide 4a

Pre-requisites

To follow this tutorial, you should have knowledge of Library Science.
Slide 4b

Pre-requisites

To practice this tutorial,

You should have Koha installed on your system.


You should also have Admin access in Koha.


Please refer to the Koha Spoken Tutorial series on this website for more details.

Let us begin by learning how to add a Patron category.
Log into Koha using the username and password Log into Koha using your database administrative username and password.
Click on Koha Administration Click on Koha Administration.
Cursor on Patrons and circulation

Click on Patron categories

Under the section Patrons and circulation, click on Patron categories.
Cursor on Patron categories A new page Patron categories opens.
Click on +New Category Click on +New Category.
Cursor on New category

Cursor on- Category code:

Description:

A new page New category opens up prompting us to fill in some details.
As mentioned before, note that the fields marked in red are mandatory.
Details filled are as follows-

Category code as FAC

Description as Faculty

In months: 50

Enter Age as 35

Show only the filled details in the video.

I have filled out a few details here. Please do so likewise.
Cursor on Category type: >> From the drop-down select Staff For Category type: from the drop-down list, select Staff.
Cursor on Branches limitation: >> Select All Branches. For Branches limitation: select All Branches.
Click on Save Next, click on Save at the bottom of the page.
Cursor on Library Staff The category name that we entered appears on the page Patron categories.


In my case, it says Library Staff.

With this a Patron Category has been created.
Narration only Next, we will learn how to add a Patron.
Click on Home at the top left corner Click on Home at the top left corner.
Cursor on dialog box The Koha homepage opens with a dialog box prompting us to Create a Patron.
Slide

It’s mandatory to create a Patron.

Otherwise in database administrator role, some parts of Koha will not function.


It’s mandatory to Create a Patron.

Otherwise in database administrator role, some parts of Koha will not function.

Click on +Create Patron. As prompted in the dialog box, click on +Create Patron.


Alternately, you may click on Patrons on the Koha home page.


Click on Create Patron


I will click on Create Patron
A new page opens A new page opens.
Click on the tab +New Patron >> Select Library staff Click on the tab +New Patron.


From the drop-down, I will select Library Staff

Cursor on Add patron (Library Staff) A new page- Add patron (Library Staff), opens up.
Show filled in details.

Cursor on Patron identity

Cursor on Main address

Cursor on Contact

Now, fill the details required under the various sections like:

Patron identity

Main address

Contact etc.

Show the filled in the details I have filled a few details as shown here.


If you don’t have information for any field listed here, then just leave it blank.


Pause the video and fill in all details and then resume the video.


Cursor on Library management:


Cursor on Card Number- 1


Under the section Library management:, locate the field Card Number:


Note that- the number 1 is auto-generated by Koha.


Hence, you will see a different number on your Koha interface.

Cursor on Library


From the drop down, select, Spoken Tutorial Library


Next is Library.


From the drop-down, I will select Spoken Tutorial Library.


Recall: the Spoken Tutorial Library was created earlier in this series.


If you had given a different name, then choose that name here.

Cursor on Category >> Select, staff from the drop-down


For Category, I will select Library Staff from the drop-down.


Cursor at section OPAC/Staff login


Enter:


Username as library123


Password as library123


Under the section OPAC/Staff login, enter Username and Password.


Each new user should create a new username and password.


I will enter the:


Username as library123


Password as library123


Enter

Confirm password: library123


Again, enter the same password in Confirm password: field.


Slide Important note-


Remember this username and password.

This will be used a little later to give rights/permissions to a Staff.


Remember this username and password.


This will be used a little later to give rights/permissions to a Staff.

Go to the top of the page >> Click on Save


After filling in all the details, go to the top of the page and click on Save.
Cursor on Ms Bella Tony (1)

A new page with the name of the Patron and card number opens.


In this case, as entered earlier, the page has Patron as Ms Bella Tony with card number 1.


Cursor on Library use and Edit


Cursor on Alternate address and Edit


To edit the sections, click on the Edit tab, located at the bottom of the respective sections.
Narration only


Now let us learn how to give permissions to the Patrons.
Cursor on More >> Click on Set Permissions


On the same page, locate the tab More and click on Set Permissions.


Cursor on new page Set permissions for Bella Tony, opens


A new page with the title Set permissions for Bella Tony, opens up.
Click in the checkbox:


(superlibrarian) Access to all librarian functions


Click on the checkbox for

(superlibrarian) Access to all librarian functions.


Click Save Then click on Save at the bottom of the page


Slide

Superlibrarian Ms Bella Tony


having access to all library functions, has been created.


Now, Superlibrarian Ms Bella Tony,


having access to all library functions, has been created.


Slide Importance of Superlibrarian


With this Superlibrarian account, we can give rights/permissions to a Staff.


So, it’s a very important role in the Koha Library Management System.


With this Superlibrarian account, we can give rights/permissions to a Staff.


So, it’s a very important role in the Koha Library Management System.


How to give access to a Staff for a particular module?


Let’s now learn how to give access to a Staff for a particular module?


Click Log out


Logout from your current session as Database administrative user.


To do so, go to the top right corner and click on No_Library_Set.

From the drop-down, click on Log out.

Slide

A Superlibrarian can give rights/permissions to another Staff for accessing any other module.


For example-


1. Cataloging module

2. Circulation module

3. Serial Control

4. Acquisition etc.


Now, login with the Superlibrarian account.


A Superlibrarian can give rights/permissions to another Staff for accessing any other module.


For example-

1. Cataloging module

2. Circulation module

3. Serial Control

4. Acquisition, etc.

Click on the tab New Patron


From the drop-down select Library Staff


Select,Salutation as Ms.


Enter the Surname as Samruddhi

As explained earlier in this tutorial, create a Patron.


Click on New Patron


From the drop-down select Library Staff


Select, Salutation as Ms.


Enter the Surname as Samruddhi

For Category: Select Library Staff from the drop-down.


For Category: Select Library Staff from the drop-down.

Do not select any other option.


Click Save After filling in all the details, click on Save.
Now give permissions to this particular Patron.
Go to the tab More and click on Set a Permissions. Go to the tab More and click on Set Permissions.
A new page opens up. A new page opens with the title Set permissions for Samruddhi.


This is the name of the Patron we created.

Click on the checkbox for

(superlibrarian) Access to all librarian functions.

Click on the checkbox for

(circulate) Check out and check in items.

Then click on Save. Then click on Save at the bottom of the page.
With this we have given Circulation rights to a Library Staff with the name Ms. Samruddhi.
Click Logout.


Now logout from the Superlibrarian account.


To do so, go to the top right corner and click on Logout.


With this we come to the end of this tutorial.


Summary


In this tutorial we learnt to-


Add a Patron category

Create a Patron

Create a Superlibrarian

Give access to a Staff for particular modules


Let us summarise.


In this tutorial we learnt to-


Add a Patron category

Create a Patron

Create a Superlibrarian

Give access to a Staff for particular module

Assignments


Assignments
Assignment for Patron category


Add a new Patron Category- ‘Research Scholar’


Add a new Patron Category- ‘Research Scholar’


Assignment for Superlibrarian:


Add a new Staff for the following roles:


1. Assign all Cataloging rights


2. Add all Cataloging rights


Assignment for Superlibrarian:


Add a new Staff for the following roles:


1. Assign all Cataloging rights


2. Add all acquisition rights


Slide:

About Spoken Tutorial project


Watch the video available at http://spoken-tutorial.org/What_is_a_Spoken_Tutorial


It summarises the Spoken Tutorial project.


If you do not have good bandwidth, you can download and watch it.


The video at the following link summarizes the Spoken Tutorial project.


Please download and watch it.

Slide:

Spoken Tutorial workshops


The Spoken Tutorial Project Team


Conducts workshops using spoken tutorials


Gives certificates for those who pass an online test


For more details, please write to contact@spoken-tutorial.org


The Spoken Tutorial Project Team:


Conducts workshops and gives certificates.


For more details, please write to us.


Slide:

Forum for specific questions


Please post your timed queries in this forum.


Forum for specific questions


Please post your timed queries in this forum.

Slide:

Acknowledgement

Spoken Tutorial Project is a part of the Talk to a Teacher project


It is supported by the National Mission on Education through ICT, MHRD, Government of India


More information on this Mission is available at


http://spoken-tutorial.org/NMEICT-Intro


Spoken Tutorial Project is a part of the Talk to a Teacher project


Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.


More information on this mission is available at this link.

This is Bella Tony from IIT Bombay signing off.


Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey, PoojaMoolya

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