Difference between revisions of "LibreOffice-Suite-Calc/C2/Working-with-Cells/English-timed"
From Script | Spoken-Tutorial
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|| 00:16 | || 00:16 | ||
− | ||How to use the Format Cells dialog box. | + | ||How to use the '''Format Cells dialog box'''. |
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|| 00:19 | || 00:19 | ||
− | ||How to navigate between cells and in between sheets. | + | ||How to navigate between '''cells''' and in between '''sheets'''. |
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|| 00:23 | || 00:23 | ||
− | ||How to select items in rows, columns and sheets. | + | ||How to select items in '''rows, columns and sheets'''. |
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|| 00:29 | || 00:29 | ||
− | || We will be using Ubuntu 10.04 as our operating system and LibreOffice Suite version 3.3.4. | + | || We will be using '''Ubuntu''' 10.04 as our operating system and '''LibreOffice Suite''' version 3.3.4. |
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|| 00:43 | || 00:43 | ||
− | ||We shall open our | + | ||We shall open our '''personal finance tracker.ods''' file. |
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|| 00:49 | || 00:49 | ||
− | || You can type any text in a particular cell by simply clicking on the cell and then typing the text using the keyboard. | + | || You can type any text in a particular cell by simply clicking on the cell and then typing the '''text''' using the keyboard. |
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|| 00:59 | || 00:59 | ||
− | ||The text is left-aligned by default. One can change the alignment by clicking any one of the alignment tabs on the Formatting Bar. | + | ||The text is left-aligned by default. One can change the alignment by clicking any one of the '''alignment''' tabs on the '''Formatting Bar'''. |
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|| 01:11 | || 01:11 | ||
− | || Now click on the cell corresponding to | + | || Now click on the cell corresponding to '''A1''' in the spreadsheet. |
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|| 01:24 | || 01:24 | ||
− | || Under the heading, | + | || Under the heading, '''Items''' we shall type the names of a few items one below the other as '''Salary''', '''House rent''', '''Electricity bill''', '''Phone bill''', '''Laundry''' and '''Miscellaneous'''. |
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|| 02:04 | || 02:04 | ||
− | || Now under the Serial Number heading, denoted as | + | || Now under the Serial Number heading, denoted as '''SN''' in our '''personal finance tracker.ods''' spreadsheet, we want the serial number of each item one below the other. |
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|| 02:17 | || 02:17 | ||
− | ||So click on the cell corresponding to | + | ||So click on the cell corresponding to '''A2''' and enter numbers as '''1,2,3''' one below the other. |
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|| 02:27 | || 02:27 | ||
− | || In order to auto-fill the serial numbers, click on the cell | + | || In order to auto-fill the serial numbers, click on the cell '''A4'''. A little black box is visible at the bottom-right corner of the cell. Drag it till cell '''A7''' and release the mouse button. |
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|| 02:42 | || 02:42 | ||
− | ||You will see that the cells | + | ||You will see that the cells '''A5''' till '''A7''' gets populated with the subsequent serial numbers. |
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|| 02:51 | || 02:51 | ||
− | || After entering the serial number of the items, we will now enter the cost of each item under the heading | + | || After entering the serial number of the items, we will now enter the cost of each item under the heading '''Cost'''. |
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|| 02:59 | || 02:59 | ||
− | ||So we click on the cell referenced as | + | ||So we click on the cell referenced as '''C3''' and type the expense for '''House rent''' as '''Rupees 6000'''. |
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|| 03:11 | || 03:11 | ||
− | ||Lets say, we want to enter | + | ||Lets say, we want to enter '''Rupees 800''' for '''Electricity bill'''. So, right-click on cell '''C4''' and click on '''Format Cells''' option. |
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|| 03:23 | || 03:23 | ||
− | || This will open the | + | || This will open the '''Format Cells''' dialog box. |
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|| 03:27 | || 03:27 | ||
− | ||The first tab is | + | ||The first tab is '''Numbers'''. Click on it if not already selected. |
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|| 03:32 | || 03:32 | ||
− | ||Various categories can be seen under | + | ||Various categories can be seen under '''Category''' such as '''Number, Percent, Currency, Date, Time''' and many more. |
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|| 03:41 | || 03:41 | ||
− | || Lets select Currency. | + | || Lets select '''Currency'''. |
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|| 03:44 | || 03:44 | ||
− | ||Now under the Format option, click on the down arrow. This will display the various currency symbols from across the world. | + | ||Now under the '''Format''' option, click on the down arrow. This will display the various currency symbols from across the world. |
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|| 03:53 | || 03:53 | ||
− | ||Lets scroll up and select INR Rupees English India. By default, Rupee 1234 is selected in the drop-down below. | + | ||Lets scroll up and select '''INR''' Rupees English India. By default, '''Rupee 1234''' is selected in the drop-down below. |
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|| 04:10 | || 04:10 | ||
− | || Under Options, we have the option to add the number of Decimal places and the number of Leading zeroes that we want. | + | || Under '''Options''', we have the option to add the number of '''Decimal places''' and the number of '''Leading zeroes''' that we want. |
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|| 04:20 | || 04:20 | ||
− | ||Notice that as we increase the number of zeroes, the selection under Format has changed to Rupees 1,234 decimal zero zero indicating 2 decimal places. | + | ||Notice that as we increase the number of '''zeroes''', the selection under Format has changed to Rupees '''1,234''' decimal zero zero indicating 2 decimal places. |
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|| 04:40 | || 04:40 | ||
− | || Click on Thousands separator to add the | + | || Click on Thousands separator to add the '''comma''' separator for each thousand. Once again, notice the change in the preview area. |
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|| 04:50 | || 04:50 | ||
− | || One can also change the font style by clicking on the Font tab. It has various options for Font, Typeface and Size. | + | || One can also change the font style by clicking on the Font tab. It has various options for '''Font, Typeface and Size'''. |
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|| 05:00 | || 05:00 | ||
− | || Explore Font Effects and the other tabs to learn more about them. | + | || Explore '''Font Effects''' and the other tabs to learn more about them. |
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|| 05:05 | || 05:05 | ||
− | ||We will learn about the options in the Alignment tab in another tutorial later. | + | ||We will learn about the options in the '''Alignment''' tab in another tutorial later. |
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|| 05:11 | || 05:11 | ||
− | ||Lets click on OK. | + | ||Lets click on '''OK'''. |
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||05:15 | ||05:15 | ||
− | || Lets type 800 and press Enter. You will notice that the number 800 is represented as Rupees 800 with 2 decimal places. | + | || Lets type '''800''' and press '''Enter'''. You will notice that the number 800 is represented as Rupees 800 with 2 decimal places. |
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|| 05:26 | || 05:26 | ||
− | || Now, lets select cells C5 to C7. Hold the CTRL key and select cell G2 also. Notice all the selected cells are highlighted. | + | || Now, lets select cells '''C5''' to '''C7'''. Hold the CTRL key and select cell '''G2''' also. Notice all the selected cells are highlighted. |
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|| 05:39 | || 05:39 | ||
− | ||Right-click on any of the highlighted cells and select Format Cells. | + | ||Right-click on any of the highlighted cells and select '''Format Cells'''. |
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|| 05:46 | || 05:46 | ||
− | ||Choose the same options as before.Click on OK. | + | ||Choose the same options as before.Click on '''OK'''. |
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|| 05:51 | || 05:51 | ||
− | || Now, we type the expense on all the other items one below the other as | + | || Now, we type the expense on all the other items one below the other as '''Rupees 600''' for '''Phone bill''', '''Rupees 300''' as '''Laundry''' charges and '''Rupees 2000''' as other '''Miscellaneous''' charges. |
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|| 06:06 | || 06:06 | ||
− | || Under the heading | + | || Under the heading '''Accounts''' we type the salary for the month as '''Rupees 30000'''. |
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|| 06:32 | || 06:32 | ||
− | || Alternately, one can right-click on the cell and choose | + | || Alternately, one can right-click on the cell and choose '''Format Cells''' option. |
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|| 06:38 | || 06:38 | ||
− | ||Choose | + | ||Choose '''Date''' under category and the desired format under '''Format'''. I will choose '''12, 31, 1999'''. Notice the display in the preview area. |
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|| 06:51 | || 06:51 | ||
− | ||Also, the Format code is displayed below as MM, DD and YYYY. One can change the Format code as required. | + | ||Also, the Format code is displayed below as '''MM, DD and YYYY'''. One can change the Format code as required. |
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|| 07:02 | || 07:02 | ||
− | ||I will type DD, MM and YYYY. Notice the change in the preview area. | + | ||I will type '''DD, MM and YYYY'''. Notice the change in the preview area. |
− | Click on OK. | + | Click on '''OK'''. |
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|| 07:24 | || 07:24 | ||
− | || Alternately, one can right-click on the cell and choose | + | || Alternately, one can right-click on the cell and choose '''Format Cells''' option. |
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|| 07:31 | || 07:31 | ||
− | ||Choose | + | ||Choose '''Time''' under category and the desired format under '''Format'''. I will choose '''13, 37, 46'''. Notice the display in the preview area. |
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|| 07:43 | || 07:43 | ||
− | ||Also, the Format code is displayed below as HH:MM:SS. One can change the Format code as required. I will type HH:MM. | + | ||Also, the Format code is displayed below as '''HH:MM:SS'''. One can change the Format code as required. I will type '''HH:MM'''. |
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|| 07:57 | || 07:57 | ||
||Notice the change in the preview area. | ||Notice the change in the preview area. | ||
− | Click on OK. | + | Click on '''OK'''. |
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|| 08:38 | || 08:38 | ||
− | ||Click on the little black down arrow just to the right of the | + | ||Click on the little black down arrow just to the right of the '''Name Box'''. |
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|| 08:43 | || 08:43 | ||
− | ||Now type the cell reference of the cell you want to go to and press | + | ||Now type the cell reference of the cell you want to go to and press '''Enter''' . |
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|| 08:49 | || 08:49 | ||
− | ||You can even click into the | + | ||You can even click into the '''Name box''', delete the existing cell reference and type in the cell reference you want and press '''Enter'''. |
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|| 09:28 | || 09:28 | ||
− | || Another method of navigation between cells are - * | + | || Another method of navigation between cells are - * '''Tab''' to go to the next cell in a row, |
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|| 09:35 | || 09:35 | ||
− | || | + | ||'''Shift + Tab''' to go to the previous cell in a row, |
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|| 09:39 | || 09:39 | ||
− | || | + | ||'''Enter''' to go to the next cell in a column, |
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|| 09:42 | || 09:42 | ||
− | || | + | ||'''Shift + Enter''' to go to the previous cell in a column. |
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|| 09:53 | || 09:53 | ||
− | || For accessing the sheet to the right of the active sheet, press the | + | || For accessing the sheet to the right of the active sheet, press the '''Control''' plus '''Page Down''' keys simultaneously. |
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|| 10:00 | || 10:00 | ||
− | ||In order to access the sheet to the left of the current sheet, press the | + | ||In order to access the sheet to the left of the current sheet, press the '''Control''' plus '''Page Up''' keys simultaneously. |
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|| 10:13 | || 10:13 | ||
− | ||Detailed information on this is available in the tutorial | + | ||Detailed information on this is available in the tutorial '''Working with Sheets'''. |
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|| 11:09 | || 11:09 | ||
− | ||Now hold down the | + | ||Now hold down the '''Shift''' key. |
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|| 11:23 | || 11:23 | ||
− | ||Hold down the | + | ||Hold down the '''Control''' key and click on all of the subsequent columns or rows while holding down the '''Control''' key. |
|- | |- | ||
|| 11:31 | || 11:31 | ||
− | || For selecting multiple contiguous sheets, click on the sheet tab for the first desired sheet. | + | || For selecting multiple contiguous sheets, click on the '''sheet''' tab for the first desired sheet. |
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|| 11:43 | || 11:43 | ||
− | ||Hold down the | + | ||Hold down the '''Shift''' key and click on the sheet tab. |
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|| 12:12 | || 12:12 | ||
− | ||Hold down the | + | ||Hold down the '''Control''' key and click on the sheet tab. |
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|| 12:40 | || 12:40 | ||
− | ||How to use the Format Cells dialog box. | + | ||How to use the '''Format''' Cells dialog box. |
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|| 12:47 | || 12:47 | ||
− | ||How to select items in rows, columns and sheets. | + | ||How to select items in '''rows, columns''' and '''sheets'''. |
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|| 12:55 | || 12:55 | ||
− | ||Open | + | ||Open '''Spreadsheet Practice.ods''' |
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|| 12:58 | || 12:58 | ||
− | ||Under | + | ||Under '''Serial Numbers''' type the serial number from 1 to 5 one below the other. |
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|| 13:41 | || 13:41 | ||
− | ||*For more details, please write to contact at spoken hyphen tutorial dot org | + | ||*For more details, please write to '''contact at spoken hyphen tutorial dot org''' |
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|| 14:03 | || 14:03 | ||
− | ||*spoken hyphen tutorial dot org slash NMEICT hyphen Intro | + | ||*'''spoken hyphen tutorial dot org slash NMEICT hyphen Intro''' |
|- | |- |
Revision as of 16:08, 9 February 2015
Time | Narration |
00:00 | Welcome to the Spoken tutorial on LibreOffice Calc – Working with Cells. |
00:06 | In this tutorial we will learn: |
00:08 | How to enter numbers, text, numbers as text, date and time in a spreadsheet. |
00:16 | How to use the Format Cells dialog box. |
00:19 | How to navigate between cells and in between sheets. |
00:23 | How to select items in rows, columns and sheets. |
00:29 | We will be using Ubuntu 10.04 as our operating system and LibreOffice Suite version 3.3.4. |
00:39 | So let us first learn how to enter data in the cells. |
00:43 | We shall open our personal finance tracker.ods file. |
00:49 | You can type any text in a particular cell by simply clicking on the cell and then typing the text using the keyboard. |
00:59 | The text is left-aligned by default. One can change the alignment by clicking any one of the alignment tabs on the Formatting Bar. |
01:08 | Lets undo this. |
01:11 | Now click on the cell corresponding to A1 in the spreadsheet. |
01:15 | You see that the selected cell gets highlighted. |
01:20 | Here we have already typed the column headings. |
01:24 | Under the heading, Items we shall type the names of a few items one below the other as Salary, House rent, Electricity bill, Phone bill, Laundry and Miscellaneous. |
01:38 | In order to enter numbers in the cell, click on the cell and type in the numbers. |
01:43 | To enter a negative number, either type a minus sign in front of it or enclose it in parentheses. |
01:53 | By default, numbers are right-aligned and negative numbers have a leading minus symbol. |
02:01 | Let us undo the changes. |
02:04 | Now under the Serial Number heading, denoted as SN in our personal finance tracker.ods spreadsheet, we want the serial number of each item one below the other. |
02:17 | So click on the cell corresponding to A2 and enter numbers as 1,2,3 one below the other. |
02:27 | In order to auto-fill the serial numbers, click on the cell A4. A little black box is visible at the bottom-right corner of the cell. Drag it till cell A7 and release the mouse button. |
02:42 | You will see that the cells A5 till A7 gets populated with the subsequent serial numbers. |
02:51 | After entering the serial number of the items, we will now enter the cost of each item under the heading Cost. |
02:59 | So we click on the cell referenced as C3 and type the expense for House rent as Rupees 6000. |
03:07 | Now, what if we want precede the number with the Rupee symbol? |
03:11 | Lets say, we want to enter Rupees 800 for Electricity bill. So, right-click on cell C4 and click on Format Cells option. |
03:23 | This will open the Format Cells dialog box. |
03:27 | The first tab is Numbers. Click on it if not already selected. |
03:32 | Various categories can be seen under Category such as Number, Percent, Currency, Date, Time and many more. |
03:41 | Lets select Currency. |
03:44 | Now under the Format option, click on the down arrow. This will display the various currency symbols from across the world. |
03:53 | Lets scroll up and select INR Rupees English India. By default, Rupee 1234 is selected in the drop-down below. |
04:04 | You can see a preview of it in the small preview area on the right. |
04:10 | Under Options, we have the option to add the number of Decimal places and the number of Leading zeroes that we want. |
04:20 | Notice that as we increase the number of zeroes, the selection under Format has changed to Rupees 1,234 decimal zero zero indicating 2 decimal places. |
04:35 | Notice the change is displayed in the preview area. |
04:40 | Click on Thousands separator to add the comma separator for each thousand. Once again, notice the change in the preview area. |
04:50 | One can also change the font style by clicking on the Font tab. It has various options for Font, Typeface and Size. |
05:00 | Explore Font Effects and the other tabs to learn more about them. |
05:05 | We will learn about the options in the Alignment tab in another tutorial later. |
05:11 | Lets click on OK. |
05:15 | Lets type 800 and press Enter. You will notice that the number 800 is represented as Rupees 800 with 2 decimal places. |
05:26 | Now, lets select cells C5 to C7. Hold the CTRL key and select cell G2 also. Notice all the selected cells are highlighted. |
05:39 | Right-click on any of the highlighted cells and select Format Cells. |
05:46 | Choose the same options as before.Click on OK. |
05:51 | Now, we type the expense on all the other items one below the other as Rupees 600 for Phone bill, Rupees 300 as Laundry charges and Rupees 2000 as other Miscellaneous charges. |
06:06 | Under the heading Accounts we type the salary for the month as Rupees 30000. |
06:13 | For entering date in Calc, select the cell and type the date. |
06:18 | You can separate the date elements with a forward slash or a hyphen or use text such as 10 October 2011. |
06:27 | Calc recognizes a variety of date formats. |
06:32 | Alternately, one can right-click on the cell and choose Format Cells option. |
06:38 | Choose Date under category and the desired format under Format. I will choose 12, 31, 1999. Notice the display in the preview area. |
06:51 | Also, the Format code is displayed below as MM, DD and YYYY. One can change the Format code as required. |
07:02 | I will type DD, MM and YYYY. Notice the change in the preview area.
Click on OK. |
07:12 | For entering time in Calc, select the cell and type the time. |
07:18 | You can separate time elements with colons such as 10 colon 43 colon 20. |
07:24 | Alternately, one can right-click on the cell and choose Format Cells option. |
07:31 | Choose Time under category and the desired format under Format. I will choose 13, 37, 46. Notice the display in the preview area. |
07:43 | Also, the Format code is displayed below as HH:MM:SS. One can change the Format code as required. I will type HH:MM. |
07:57 | Notice the change in the preview area.
Click on OK. |
08:03 | Let us undo the changes. |
08:06 | After learning how to write text, numbers and dates in Calc, we will now learn how to navigate within a spreadsheet from cell to cell and from sheet to sheet. |
08:17 | So we will first see how we can navigate from cell to cell within a spreadsheet. |
08:23 | You can simply access a particular cell by clicking on it with the cursor. |
08:29 | You see that the particular cell gets highlighted. |
08:32 | Another method of accessing a particular cell is by using a cell reference. |
08:38 | Click on the little black down arrow just to the right of the Name Box. |
08:43 | Now type the cell reference of the cell you want to go to and press Enter . |
08:49 | You can even click into the Name box, delete the existing cell reference and type in the cell reference you want and press Enter. |
08:58 | Next we will learn about how to navigate between cells in a spreadsheet. |
09:03 | The first method of navigation between cells is by using the cursor. |
09:09 | To move the focus using the cursor, simply move the cursor to the cell where you want|the focus to be and click the left mouse button. |
09:18 | This changes the focus to the new cell. |
09:22 | This method is most useful when the two cells are a large distance apart. |
09:28 | Another method of navigation between cells are - * Tab to go to the next cell in a row, |
09:35 | Shift + Tab to go to the previous cell in a row, |
09:39 | Enter to go to the next cell in a column, |
09:42 | Shift + Enter to go to the previous cell in a column. |
09:46 | Next we will learn how to navigate between different spreadsheets in Calc using the keyboard. |
09:53 | For accessing the sheet to the right of the active sheet, press the Control plus Page Down keys simultaneously. |
10:00 | In order to access the sheet to the left of the current sheet, press the Control plus Page Up keys simultaneously. |
10:08 | You can also navigate between sheets using the cursor. |
10:13 | Detailed information on this is available in the tutorial Working with Sheets. |
10:19 | If you have a number of sheets, then some of the sheet tabs may be hidden behind the horizontal
scroll bar at the bottom of the screen. |
10:28 | If this is the case, then the four buttons at the bottom-left of the sheet tabs can move the tabs into view. |
10:36 | Let us undo the changes. |
10:39 | For selecting a range of contiguous cells with the cursor, first click in a cell. |
10:45 | Now press and hold down the left mouse button. |
10:48 | Move the cursor around the screen and once the desired block of cells is highlighted, release the left mouse button.
You see that the selected cells are highlighted. |
11:00 | In order to select multiple columns or rows that are contiguous click on the first column or row in the group. |
11:09 | Now hold down the Shift key. |
11:12 | Click the last column or row in the group. |
11:15 | To select multiple columns or rows that are not contiguous click on the first column or row in the group. |
11:23 | Hold down the Control key and click on all of the subsequent columns or rows while holding down the Control key. |
11:31 | For selecting multiple contiguous sheets, click on the sheet tab for the first desired sheet. |
11:39 | Now move the cursor over the sheet tab for the last desired sheet. |
11:43 | Hold down the Shift key and click on the sheet tab. |
11:48 | All the tabs between these two sheets will turn white, which indicates that they are all selected. |
11:56 | Any actions that you perform will now affect
all highlighted sheets. |
12:01 | For selecting multiple non- contiguous sheets, Click on the sheet tab for the first sheet. |
12:08 | Now move the cursor over the third sheet tab. |
12:12 | Hold down the Control key and click on the sheet tab. |
12:16 | The selected tabs will turn white and any actions that you perform will now affect all highlighted sheets. |
12:24 | This brings us to the end of the Spoken Tutorial on LibreOffice Calc. |
12:30 | To summarize, we learned about: |
12:33 | How to enter numbers, text , numbers as text, date and time in Calc. |
12:40 | How to use the Format Cells dialog box. |
12:43 | How to navigate between cells and between sheets. |
12:47 | How to select items in rows, columns and sheets. |
12:52 | COMPREHENSIVE ASSIGNMENT |
12:55 | Open Spreadsheet Practice.ods |
12:58 | Under Serial Numbers type the serial number from 1 to 5 one below the other. |
13:04 | Navigate between the cells using keys. |
13:09 | Select all the items under serial number. |
13:13 | Add a column for Date and Time. |
13:16 | Enter some values in them using the Format Cells dialog box options. |
13:21 | *Watch the video available at the following link |
13:24 | *It summarises the Spoken Tutorial project |
13:27 | *If you do not have good bandwidth, you can download and watch it |
13:32 | The Spoken Tutorial Project Team |
13:35 | *Conducts workshops using spoken tutorials |
13:38 | *Gives certificates for those who pass an online test |
13:41 | *For more details, please write to contact at spoken hyphen tutorial dot org |
13:48 | *Spoken Tutorial Project is a part of the Talk to a Teacher project |
13:52 | *It is supported by the National Mission on Education through ICT, MHRD, Government of India |
14:00 | *More information on this Mission is available at |
14:03 | *spoken hyphen tutorial dot org slash NMEICT hyphen Intro |
14:11 | *This tutorial has been contributed by ...............................(Name of the translator and narrator)
And this is -----------------------(name of the recorder) from --------------------------(name of the place)signing off. Thanks for watching. |
14:16 | *Thanks for joining |