Difference between revisions of "LibreOffice-Writer-on-BOSS-Linux/C3/Using-track-changes/English-timed"
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− | | We will open an existing document to explain how to peer review and edit a document using | + | | We will open an existing document to explain how to peer review and edit a document using 'Record Changes' option. |
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− | | Here we are using Linux as an operating system and LibreOffice Suite version 3.3.4 | + | | Here we are using Ubuntu Linux 10.04 as an operating system and LibreOffice Suite version 3.3.4 |
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− | | | + | | * Seven-reasons-to-adopt-FOSS.odt |
− | + | * Government-support-for-FOSS-in-India.odt | |
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− | | Open | + | | Open 'Seven-reasons-to-adopt-FOSS.odt' |
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| 01:41 | | 01:41 | ||
− | |To set the | + | |To set the 'record changes' option on, go to EDIT → CHANGES and check the RECORD option. |
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| 01:53 | | 01:53 | ||
− | | The | + | | The SHOW option should also be checked. This will enable any subsequent editing to be recorded distinctly. |
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− | | We will go to point number 2 and type | + | | We will go to point number 2 and type “Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”. |
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− | | Hover the mouse over this text. You will see the message | + | | Hover the mouse over this text. You will see the message “Inserted Ranjani:” followed by date and time of insertion. |
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− | |Delete the first point - | + | |Delete the first point - “It can be installed on all computers without restriction or needing to pay license fees to vendors”. |
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− | | Hover the cursor over it and we see the message “Deleted | + | | Hover the cursor over it and we see the message “Deleted Ranjani:” followed by date and time of deletion . |
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− | | Open a text file document | + | | Open a text file document “Government-support-for-FOSS-in-India.odt” |
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− | | Add a point at the bottom | + | | Add a point at the bottom “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”. |
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− | | Hovering the mouse over this insertion gives the message “Inserted: | + | | Hovering the mouse over this insertion gives the message “Inserted: Ranjani”. |
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| 05:50 | | 05:50 | ||
− | | In the same document, | + | | In the same document, “Government-support-for-FOSS-in-India.odt”, let's assume I am the author and will accept or reject the edits made by Guru. |
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− | | Right-click on the inserted text 'needs' and select | + | | Right-click on the inserted text 'needs' and select 'Accept Change'. You will see that the text becomes normal which is the change suggested by the reviewer. |
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| 06:49 | | 06:49 | ||
− | | Go to point 1 and right click on the deleted text | + | | Go to point 1 and right click on the deleted text “The OpenOffice document standard (ODF) has been notified under this policy” and select 'Reject change'. |
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− | | Go to point 5 and right click on | + | | Go to point 5 and right click on “Government Schools in these states and in Orissa, Karnataka and Tamil Nadu learn Linux” and select 'Reject change'. |
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− | | Finally, after accepting or rejecting changes, we should go to | + | | Finally, after accepting or rejecting changes, we should go to EDIT >> CHANGES and uncheck 'Record' and 'Show' options. |
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Revision as of 10:26, 14 November 2014
Time | Narration |
00:02 | Hello Everybody. |
00:03 | Welcome to the tutorial on LibreOffice Writer - 'Track changes while Editing a document'. |
00:09 | In this tutorial I will explain how peer review of documents can be done with LibreOffice Writer. |
00:16 | We will open an existing document to explain how to peer review and edit a document using 'Record Changes' option. |
00:26 | The benefit in using this feature is that a reviewer can give comments, add text, delete or modify existing text, which is clearly visible, as such, in the same document. |
00:40 | This can be easily seen by the author who can accept or reject these changes and thus incorporate these edit comments without the effort of making the changes once again. |
00:53 | And when the file is saved, the comments are incorporated. |
00:57 | So lets learn how to do all of this. |
01:02 | Here we are using Ubuntu Linux 10.04 as an operating system and LibreOffice Suite version 3.3.4 |
01:10 | In this tutorial, I will be using some documents that I have already created and saved on my system, namely - |
01:16 | * Seven-reasons-to-adopt-FOSS.odt
|
01:24 | click on Applications - Office - LibreOffice Writer to start Writer. |
01:34 | Open 'Seven-reasons-to-adopt-FOSS.odt' |
01:41 | To set the 'record changes' option on, go to EDIT → CHANGES and check the RECORD option. |
01:53 | The SHOW option should also be checked. This will enable any subsequent editing to be recorded distinctly. |
02:01 | In the document, let us insert a second point. |
02:05 | We will go to point number 2 and type “Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”. |
02:36 | Hit Enter, so that the current second point becomes point number 3 |
02:42 | Note that the text input has come in a new color. |
02:46 | Hover the mouse over this text. You will see the message “Inserted Ranjani:” followed by date and time of insertion. |
02:55 | Thus the person making the comment is identified in the document. The name is provided based on the name given during installation of LibreOffice as the user on the computer. |
03:08 | Correct the spelling of “avalable” in the first line. You will notice the correction. |
03:17 | Delete the first point - “It can be installed on all computers without restriction or needing to pay license fees to vendors”. |
03:31 | Note that the deletion does not actually delete the line, but marks it as a line suggested for deletion. |
03:39 | Hover the cursor over it and we see the message “Deleted Ranjani:” followed by date and time of deletion . |
03:49 | In this manner, modifications can be made to a document by adding, deleting or changing an existing text in a document. |
04:00 | More than one person can edit the same document. |
04:04 | LO Writer will show each edit in a different colour to help the reader distinguish one reviewer's work from another. |
04:13 | Of course, hovering the mouse over the edited text will display the name of the reviewer. |
04:19 | I am going to demonstrate this by opening a document, which has already been edited by my colleague Guru. |
04:27 | Open a text file document “Government-support-for-FOSS-in-India.odt” |
04:35 | In this document, we can see that several additions and deletions have been done. |
04:42 | Hovering the mouse over this text gives message that the addition and deletion have been done by Guru. |
04:52 | Add a point at the bottom “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”. |
05:18 | We can see that the colour of this insertion is different from the colour of the edits done by Guru. |
05:24 | Hovering the mouse over this insertion gives the message “Inserted: Ranjani”. |
05:29 | Thus more than one person can edit the same document before it goes back to the author. |
05:34 | Close the document without saving it. |
05:45 | We will now show how the author can accept or reject changes made by the reviewer. |
05:50 | In the same document, “Government-support-for-FOSS-in-India.odt”, let's assume I am the author and will accept or reject the edits made by Guru. |
06:12 | Go to point 2 and right click on the deleted text 'reasons' and say 'Accept Change'. |
06:22 | You will see that the text gets deleted which is the change suggested by the reviewer. |
06:28 | Right-click on the inserted text 'needs' and select 'Accept Change'. You will see that the text becomes normal which is the change suggested by the reviewer. |
06:39 | In this way, edits suggested by the reviewer, both insertions and deletions, can be accepted by the author. |
06:49 | Go to point 1 and right click on the deleted text “The OpenOffice document standard (ODF) has been notified under this policy” and select 'Reject change'. |
07:01 | This makes the text normal, ie the suggestion of the reviewer to delete, has been rejected by the author. |
07:09 | Go to point 5 and right click on “Government Schools in these states and in Orissa, Karnataka and Tamil Nadu learn Linux” and select 'Reject change'. |
07:24 | This deletes the text inserted by the reviewer. |
07:27 | In this manner, each addition or deletion can be accepted or rejected by the author. |
07:34 | Finally, after accepting or rejecting changes, we should go to EDIT >> CHANGES and uncheck 'Record' and 'Show' options. |
07:56 | When unchecked, any further editing will not be marked separately. |
08:00 | Please be sure to save the file after accepting or rejecting changes to incorporate all comments given by the reviewers. |
08:09 | This brings us to the end of this tutorial. Finally, the ASSIGNMENT. |
08:16 | Open a document and make corrections to spelling mistakes in Record Changes mode. |
08:25 | I have already constructed this assignment here. |
08:31 | The video available at the following link summarises the Spoken Tutorial project. |
08:36 | If you do not have good bandwidth, you can download and watch it. |
08:40 | The Spoken Tutorial Project conducts workshops using spoken tutorials. |
08:44 | They also give certificates to those who pass an online test. |
08:48 | For more details, write to contact at spoken hypen tutorial dot org. |
08:54 | Spoken Tutorial Project is a part of the Talk to a Teacher project, supported by the National Mission on Education through ICT, MHRD, Government of India. |
09:03 | More information on the same is available at the following link spoken hyphen tutorial dot org slash NMEICT hypen Intro |
09:14 | This tutorial has been contributed by IT for change. Thank you |