Difference between revisions of "LibreOffice-Suite-Draw/C4/Set-Draw-preferences/English"
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||Welcome to the spoken tutorial about | ||Welcome to the spoken tutorial about | ||
− | Setting Preferences in LibreOffice Draw. | + | '''Setting Preferences''' in '''LibreOffice Draw'''. |
|- | |- | ||
|Show Slide 2 | |Show Slide 2 | ||
Learning Objectives | Learning Objectives | ||
− | + | ||
− | + | ||
− | + | ||
− | + | ||
||In this tutorial, you will learn how to set the following preferences: | ||In this tutorial, you will learn how to set the following preferences: | ||
− | Properties | + | *Properties |
− | Create versions | + | *Create versions |
− | View in color/grayscale/black-and-white | + | *View in color/grayscale/black-and-white |
|- | |- | ||
|Show Slide | |Show Slide | ||
System Requirements | System Requirements | ||
− | |||
− | |||
− | || | + | |
+ | ||Here we are using | ||
+ | *Ubuntu Linux version 10.04 as our operating system and | ||
+ | *LibreOffice Suite version 3.3.4. | ||
|- | |- | ||
|Switch to the file 3DObjectsChart which is already open. | |Switch to the file 3DObjectsChart which is already open. | ||
− | ||Let us open the file 3DObjectsChart that we had saved earlier. | + | ||Let us open the file '''3DObjectsChart''' that we had saved earlier. |
And go to page 1. | And go to page 1. | ||
Line 41: | Line 39: | ||
|- | |- | ||
|From the Main menu, select File >> click Properties | |From the Main menu, select File >> click Properties | ||
− | ||To do so, from the Main menu, select | + | ||To do so, from the '''Main menu''', select '''Fil'''e and click '''Properties'''. |
|- | |- | ||
|Properties dialog box appears | |Properties dialog box appears | ||
− | ||You will see the Properties dialog box. | + | ||You will see the '''Properties''' dialog box. |
|- | |- | ||
|Click the General tab. | |Click the General tab. | ||
− | ||Click the General tab. | + | ||Click the '''General''' tab. |
All information that is relevant to the file is listed here. | All information that is relevant to the file is listed here. | ||
Line 60: | Line 58: | ||
|- | |- | ||
|Click the Description tab. | |Click the Description tab. | ||
− | ||Next, click on the Description tab. | + | ||Next, click on the '''Description''' tab. |
− | Here you can enter the Title, Subject, Keywords and Comments as per your requirement. | + | Here you can enter the '''Title, Subject, Keywords''' and '''Comments''' as per your requirement. |
− | This information can be used as reference | + | This information can be used as reference later. |
|- | |- | ||
|Enter in the Title field type 3D Objects Chart. | |Enter in the Title field type 3D Objects Chart. | ||
− | ||In the Title field, let us type 3D Objects Chart. | + | ||In the '''Title''' field, let us type '''3D Objects Chart'''. |
|- | |- | ||
|Enter in the Subject field type 3D Objects Comparisons. | |Enter in the Subject field type 3D Objects Comparisons. | ||
− | ||In the Subject field, we will type | + | ||In the '''Subject''' field, we will type 3'''D Objects Comparisons'''. |
|- | |- | ||
|In the Key words type 3D, 3D Effects. | |In the Key words type 3D, 3D Effects. | ||
− | ||In Keywords, we’ll type 3D and 3D Effects. | + | ||In '''Keywords''', we’ll type '''3D and 3D Effects'''. |
|- | |- | ||
|Finally, in the comments field let us enter the comment Learning about File Properties. | |Finally, in the comments field let us enter the comment Learning about File Properties. | ||
− | ||Finally, in the Comments field, let us type Learning about File Properties. | + | ||Finally, in the '''Comments''' field, let us type '''Learning about File Properties'''. |
|- | |- | ||
| | | | ||
− | ||It is a good practise to type information that is relevant to the Draw file. | + | ||It is a good practise to type information that is relevant to the '''Draw''' file. |
|- | |- | ||
|Show Slide 4<br/> Set your own properties such as<br/> | |Show Slide 4<br/> Set your own properties such as<br/> | ||
− | + | ||
− | + | ||In addition to the properties present in the '''Description''' tab, you may want to set your own properties. | |
− | + | ||
− | + | ||
− | ||In addition to the properties present in the Description tab, you may want to set your own properties. | + | |
For example, you may want to know: | For example, you may want to know: | ||
− | The date on which the document was prepared | + | *The date on which the document was prepared |
− | The editor of the document | + | *The editor of the document |
− | The client for whom the document was prepared | + | *The client for whom the document was prepared, etc. |
− | etc. | + | |
− | Draw has features that help you customize this information. | + | '''Draw''' has features that help you customize this information. |
|- | |- | ||
Line 105: | Line 102: | ||
Properties dialog>> click Custom Properties. | Properties dialog>> click Custom Properties. | ||
>> Point to the fields Name, Type and Value. | >> Point to the fields Name, Type and Value. | ||
− | ||In the Properties dialog box, click Custom Properties. | + | ||In the '''Properties''' dialog box, click '''Custom Properties'''. |
− | Here you will see three fields: Name, Type and Value. | + | Here you will see three fields: '''Name, Type''' and '''Value'''. |
|- | |- | ||
Line 112: | Line 109: | ||
Point to the drop down-boxes under each field. | Point to the drop down-boxes under each field. | ||
− | ||Let’s click the Add button at the bottom-right. | + | ||Let’s click the '''Add''' button at the bottom-right. |
You will now see drop down-boxes under each field. | You will now see drop down-boxes under each field. | ||
Line 118: | Line 115: | ||
|- | |- | ||
|Click on Name drop-down >> Select Date Completed. | |Click on Name drop-down >> Select Date Completed. | ||
− | ||Let us click on the Name drop-down and select the option Date Completed. | + | ||Let us click on the '''Name''' drop-down and select the option '''Date Completed'''. |
|- | |- | ||
|In the Type drop-down >> select Date Time. | |In the Type drop-down >> select Date Time. | ||
− | ||In the Type drop-down, we will select Date Time. | + | ||In the '''Type''' drop-down, we will select '''Date Time'''. |
|- | |- | ||
|Point to the Value field that indicates date and time. | |Point to the Value field that indicates date and time. | ||
− | ||The Value field, will now indicate date and time. | + | ||The '''Value''' field, will now indicate date and time. |
|- | |- | ||
Line 134: | Line 131: | ||
|- | |- | ||
|In the time field, enter 10:30:33. | |In the time field, enter 10:30:33. | ||
− | || In the | + | || In the '''Time''' field, let us enter 10:30:33. |
Now we can know the date on which the document was prepared. | Now we can know the date on which the document was prepared. | ||
Line 144: | Line 141: | ||
||Let us add another field now. | ||Let us add another field now. | ||
− | Click Add. You will see a second list of drop-down boxes. | + | Click '''Add'''. You will see a second list of drop-down boxes. |
|- | |- | ||
|Click Add >> second list of drop-down boxes >> select Checked by in Name, | |Click Add >> second list of drop-down boxes >> select Checked by in Name, | ||
− | ||In the Name drop-down, let us select Checked by. | + | ||In the '''Name''' drop-down, let us select '''Checked by'''. |
|- | |- | ||
|For the Type field >> select Text. | |For the Type field >> select Text. | ||
− | ||For the Type field, we will select Text. | + | ||For the '''Type''' field, we will select''' Text'''. |
|- | |- | ||
|In Value >> type the text “ABC” | |In Value >> type the text “ABC” | ||
− | ||In Value, type the text “ABC”. | + | ||In '''Value''', type the text '''“ABC”'''. |
|- | |- | ||
|Click OK. | |Click OK. | ||
− | ||Click OK. | + | ||Click '''OK'''. |
− | That’s how you add your own properties to a Draw file. | + | That’s how you add your own properties to a '''Draw file'''. |
<Pause> | <Pause> | ||
Line 171: | Line 168: | ||
|- | |- | ||
|Go to the Main menu, select File >> click Properties | |Go to the Main menu, select File >> click Properties | ||
− | ||Go to the Main menu, click on File and select Properties. | + | ||Go to the '''Main menu''', click on '''File''' and select '''Properties'''. |
|- | |- | ||
|In the Properties dialog box >> click Custom Properties. | |In the Properties dialog box >> click Custom Properties. | ||
− | ||In the Properties dialog box, click Custom Properties. | + | ||In the '''Properties''' dialog box, click '''Custom Properties'''. |
|- | |- | ||
|Point to the first property Checked by. | |Point to the first property Checked by. | ||
− | ||Let us delete the first property Checked by. | + | ||Let us delete the first property '''Checked by'''. |
|- | |- | ||
|Click the Remove property button on the right. | |Click the Remove property button on the right. | ||
− | ||Click the Remove | + | ||Click the '''Remove Property''' button on the right. |
The property is deleted. | The property is deleted. | ||
|- | |- | ||
|Click OK. | |Click OK. | ||
− | ||Click OK. | + | ||Click '''OK'''. |
|- | |- | ||
|Show Slide | |Show Slide | ||
Save Multiple Versions | Save Multiple Versions | ||
− | |||
− | |||
− | |||
− | |||
− | We can save multiple versions of the same Draw file too! | + | ||We can save multiple versions of the same Draw file too! |
− | This feature is called Versions. | + | |
+ | |||
+ | This feature is called '''Versions'''. | ||
|- | |- | ||
− | |Example: | + | |Show Slide |
− | + | Example: | |
− | + | ||
− | + | ||
− | + | ||
||For example, | ||For example, | ||
− | You may add objects on the first day and save it. | + | *You may add objects on the first day and save it. |
− | The next day you may modify the drawing. | + | *The next day you may modify the drawing. |
− | You may want to have a copy of both the original drawing | + | *You may want to have a copy of both the original drawing |
− | And the modified drawing. | + | *And the modified drawing. |
|- | |- | ||
|Go to the Draw file. | |Go to the Draw file. | ||
− | ||Let us save the file using the | + | ||Let us save the file using the '''Versions''' option. |
|- | |- | ||
|Go to File >> click Versions | |Go to File >> click Versions | ||
− | ||From the Main menu, go to File and click Versions. | + | ||From the '''Main menu''', go to '''File''' and click '''Versions'''. |
|- | |- | ||
| Versions dialog box appears | | Versions dialog box appears | ||
− | ||You will see the Versions dialog box. | + | ||You will see the '''Versions''' dialog box. |
|- | |- | ||
| Click Save New Version >> | | Click Save New Version >> | ||
− | ||Click on the Save New Version button. | + | ||Click on the '''Save New Version''' button. |
|- | |- | ||
|Insert Version Comment dialog appears >> type Version One. | |Insert Version Comment dialog appears >> type Version One. | ||
− | ||You will see the Insert Version Comment dialog box | + | ||You will see the '''Insert Version Comment''' dialog box |
− | Let’s type the comment Version One. | + | Let’s type the comment '''Version One'''. |
|- | |- | ||
|Click OK >> click Close. | |Click OK >> click Close. | ||
− | ||Click on OK and then click on Close. | + | ||Click on '''OK''' and then click on '''Close'''. |
|- | |- | ||
|Select the text Geometry in Two D Shapes and Three D Shapes >> change the colour of the text to blue. | |Select the text Geometry in Two D Shapes and Three D Shapes >> change the colour of the text to blue. | ||
− | ||Now let us change the text in the title Geometry in Two D Shapes and Three D Shapes. | + | ||Now let us change the text in the title '''Geometry in Two D Shapes and Three D Shapes'''. |
Let’s change the colour of the text to blue. | Let’s change the colour of the text to blue. | ||
Line 248: | Line 241: | ||
|- | |- | ||
| | | | ||
− | ||Now, let us save the file using the | + | ||Now, let us save the file using the '''Versions''' option. |
|- | |- | ||
|From Main menu >> Go to File >> Versions | |From Main menu >> Go to File >> Versions | ||
− | ||From the Main menu, go to File and click on Versions. | + | ||From the '''Main menu''', go to '''File''' and click on '''Versions'''. |
|- | |- | ||
|Click Save New Version. | |Click Save New Version. | ||
− | ||Click on the Save New Version button. | + | ||Click on the '''Save New Version''' button. |
|- | |- | ||
|Insert Version Comment dialog appears. | |Insert Version Comment dialog appears. | ||
− | ||The Insert Version Comment dialog appears. | + | ||The '''Insert Version Comment''' dialog appears. |
|- | |- | ||
|Type Version Two. | |Type Version Two. | ||
− | ||Type the comment Version Two. | + | ||Type the comment '''Version Two'''. |
|- | |- | ||
|Click OK. | |Click OK. | ||
− | ||Click OK. | + | ||Click '''OK'''. |
|- | |- | ||
|Point to the two versions listed. | |Point to the two versions listed. | ||
− | ||There are now two versions listed here - Version One and Version Two. | + | ||There are now two versions listed here - '''Version One''' and '''Version Two'''. |
|- | |- | ||
|Point to Version One | |Point to Version One | ||
− | ||We know that Version One is the file with the black coloured title font. | + | ||We know that '''Version One''' is the file with the black coloured title font. |
|- | |- | ||
|Point to Version Two | |Point to Version Two | ||
− | ||And Version Two is the file with the blue coloured title font. | + | ||And '''Version Two''' is the file with the blue coloured title font. |
|- | |- | ||
|Select Version One >> click Open. | |Select Version One >> click Open. | ||
− | ||Let us select Version One and click on Open. | + | ||Let us select '''Version One''' and click on '''Open'''. |
|- | |- | ||
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|- | |- | ||
| | | | ||
− | ||You can enable automatic saving of versions, every time you close a Draw file. | + | ||You can enable automatic saving of versions, every time you close a '''Draw file'''. |
|- | |- | ||
|Main menu >> Go to File >> Click Versions | |Main menu >> Go to File >> Click Versions | ||
− | ||To do so, click on File and then click on Versions. | + | ||To do so, click on '''File''' and then click on '''Versions'''. |
|- | |- | ||
|Point to Always save a version on closing >> | |Point to Always save a version on closing >> | ||
Check this box | Check this box | ||
− | ||Notice a check-box option which says Always save a version on closing. | + | ||Notice a check-box option which says '''Always save a version on closing'''. |
Check this box. | Check this box. | ||
Line 314: | Line 307: | ||
Click Close. | Click Close. | ||
− | ||This will ensure that each time you close | + | ||This will ensure that each time you close the '''Draw file''', a new version will be saved. |
− | the Draw file, a new version will be saved. | + | |
− | Click Close. | + | Click '''Close'''. |
<Pause> | <Pause> | ||
Line 323: | Line 315: | ||
|Show Slide 5 | |Show Slide 5 | ||
+ | Viewing Preferences | ||
− | + | ||You can also set the viewing preferences for your '''Draw file'''. | |
− | + | ||
− | + | ||
− | + | ||
− | ||You can also set the viewing preferences for your Draw file. | + | |
You can view your drawing in | You can view your drawing in | ||
− | Color | + | *Color |
− | Gray scale or | + | *Gray scale or |
− | Black and White | + | *Black and White |
|- | |- | ||
|Switch to the Draw page. | |Switch to the Draw page. | ||
− | ||By default, we view the Draw file in colour. | + | ||By default, we view the '''Draw file''' in colour. |
Let us change the view to Gray Scale. | Let us change the view to Gray Scale. | ||
Line 343: | Line 332: | ||
|- | |- | ||
|From the Main Menu >> select View >> click Color/Grayscale >> Click Gray Scale. | |From the Main Menu >> select View >> click Color/Grayscale >> Click Gray Scale. | ||
− | ||Click on View, click Color/Grayscale and select | + | ||Click on '''View''', click '''Color/Grayscale''' and select '''Gray Scale'''. |
− | Gray Scale. | + | |
|- | |- | ||
Line 357: | Line 345: | ||
|- | |- | ||
|From the Main Menu >> select View >> click Color/Grayscale >> Click Black and White. | |From the Main Menu >> select View >> click Color/Grayscale >> Click Black and White. | ||
− | ||From the Main Menu, select View click Color/Grayscale and select Black and White. | + | ||From the '''Main Menu''', select '''View''', click '''Color/Grayscale''' and select '''Black and White'''. |
|- | |- | ||
Line 370: | Line 358: | ||
|- | |- | ||
|From the Main Menu >> select View >> click Color/Grayscale >> Click Color. | |From the Main Menu >> select View >> click Color/Grayscale >> Click Color. | ||
− | ||To do so, click on View, click Color/Grayscale and select Color. | + | ||To do so, click on '''View''', click '''Color/Grayscale''' and select '''Color'''. |
|- | |- | ||
Line 379: | Line 367: | ||
|Show Slide 6 | |Show Slide 6 | ||
Summary | Summary | ||
− | + | ||
− | + | ||
− | + | ||
− | + | ||
||This brings us to the end of this tutorial. | ||This brings us to the end of this tutorial. | ||
− | In this tutorial, we learnt to set the following preferences in Draw: | + | In this tutorial, we learnt to set the following preferences in '''Draw''': |
− | Properties of a Draw file | + | *Properties of a '''Draw file''' |
− | Create versions of a Draw file | + | *Create versions of a '''Draw file''' |
− | View the drawing in color/grayscale/black-and-white | + | *View the drawing in color/grayscale/black-and-white |
|- | |- |
Revision as of 16:39, 26 August 2014
Visual Cue | Narration |
Show Slide 1 | Welcome to the spoken tutorial about
Setting Preferences in LibreOffice Draw. |
Show Slide 2
Learning Objectives |
In this tutorial, you will learn how to set the following preferences:
|
Show Slide
System Requirements
|
Here we are using
|
Switch to the file 3DObjectsChart which is already open. | Let us open the file 3DObjectsChart that we had saved earlier.
And go to page 1. |
Suppose we want to add descriptions to this file for later reference. | |
From the Main menu, select File >> click Properties | To do so, from the Main menu, select File and click Properties. |
Properties dialog box appears | You will see the Properties dialog box. |
Click the General tab. | Click the General tab.
All information that is relevant to the file is listed here. |
Please note:
You can only view the file details here. You cannot make any changes. | |
Click the Description tab. | Next, click on the Description tab.
Here you can enter the Title, Subject, Keywords and Comments as per your requirement. This information can be used as reference later. |
Enter in the Title field type 3D Objects Chart. | In the Title field, let us type 3D Objects Chart. |
Enter in the Subject field type 3D Objects Comparisons. | In the Subject field, we will type 3D Objects Comparisons. |
In the Key words type 3D, 3D Effects. | In Keywords, we’ll type 3D and 3D Effects. |
Finally, in the comments field let us enter the comment Learning about File Properties. | Finally, in the Comments field, let us type Learning about File Properties. |
It is a good practise to type information that is relevant to the Draw file. | |
Show Slide 4 Set your own properties such as |
In addition to the properties present in the Description tab, you may want to set your own properties.
|
Switch to the Draw file.
Properties dialog>> click Custom Properties. >> Point to the fields Name, Type and Value. |
In the Properties dialog box, click Custom Properties.
Here you will see three fields: Name, Type and Value. |
Click the Add button.
Point to the drop down-boxes under each field. |
Let’s click the Add button at the bottom-right.
You will now see drop down-boxes under each field. |
Click on Name drop-down >> Select Date Completed. | Let us click on the Name drop-down and select the option Date Completed. |
In the Type drop-down >> select Date Time. | In the Type drop-down, we will select Date Time. |
Point to the Value field that indicates date and time. | The Value field, will now indicate date and time. |
Point to the date field | Let us not change the date. |
In the time field, enter 10:30:33. | In the Time field, let us enter 10:30:33.
Now we can know the date on which the document was prepared. |
Click on Add button |
Let us add another field now.
Click Add. You will see a second list of drop-down boxes. |
Click Add >> second list of drop-down boxes >> select Checked by in Name, | In the Name drop-down, let us select Checked by. |
For the Type field >> select Text. | For the Type field, we will select Text. |
In Value >> type the text “ABC” | In Value, type the text “ABC”. |
Click OK. | Click OK.
That’s how you add your own properties to a Draw file. <Pause> |
Now, let’s learn how to delete a property that we created. | |
Go to the Main menu, select File >> click Properties | Go to the Main menu, click on File and select Properties. |
In the Properties dialog box >> click Custom Properties. | In the Properties dialog box, click Custom Properties. |
Point to the first property Checked by. | Let us delete the first property Checked by. |
Click the Remove property button on the right. | Click the Remove Property button on the right.
The property is deleted. |
Click OK. | Click OK. |
Show Slide
Save Multiple Versions |
We can save multiple versions of the same Draw file too!
|
Show Slide
Example: |
For example,
|
Go to the Draw file. | Let us save the file using the Versions option. |
Go to File >> click Versions | From the Main menu, go to File and click Versions. |
Versions dialog box appears | You will see the Versions dialog box. |
Click Save New Version >> | Click on the Save New Version button. |
Insert Version Comment dialog appears >> type Version One. | You will see the Insert Version Comment dialog box
Let’s type the comment Version One. |
Click OK >> click Close. | Click on OK and then click on Close. |
Select the text Geometry in Two D Shapes and Three D Shapes >> change the colour of the text to blue. | Now let us change the text in the title Geometry in Two D Shapes and Three D Shapes.
Let’s change the colour of the text to blue. |
Now, let us save the file using the Versions option. | |
From Main menu >> Go to File >> Versions | From the Main menu, go to File and click on Versions. |
Click Save New Version. | Click on the Save New Version button. |
Insert Version Comment dialog appears. | The Insert Version Comment dialog appears. |
Type Version Two. | Type the comment Version Two. |
Click OK. | Click OK. |
Point to the two versions listed. | There are now two versions listed here - Version One and Version Two. |
Point to Version One | We know that Version One is the file with the black coloured title font. |
Point to Version Two | And Version Two is the file with the blue coloured title font. |
Select Version One >> click Open. | Let us select Version One and click on Open. |
Point to the title | We can see the version with the black coloured title font.
<Pause> |
You can enable automatic saving of versions, every time you close a Draw file. | |
Main menu >> Go to File >> Click Versions | To do so, click on File and then click on Versions. |
Point to Always save a version on closing >>
Check this box |
Notice a check-box option which says Always save a version on closing.
Check this box. |
|
This will ensure that each time you close the Draw file, a new version will be saved.
Click Close. <Pause> |
Show Slide 5
Viewing Preferences |
You can also set the viewing preferences for your Draw file.
You can view your drawing in
|
Switch to the Draw page. | By default, we view the Draw file in colour.
Let us change the view to Gray Scale. |
From the Main Menu >> select View >> click Color/Grayscale >> Click Gray Scale. | Click on View, click Color/Grayscale and select Gray Scale. |
You will see that the objects are now displayed in grey.
<Pause> | |
Now let’s change the view to Black and White. | |
From the Main Menu >> select View >> click Color/Grayscale >> Click Black and White. | From the Main Menu, select View, click Color/Grayscale and select Black and White. |
You will see that the objects are now displayed in black-and-white.
<Pause> | |
You can switch the view back to colour again. | |
From the Main Menu >> select View >> click Color/Grayscale >> Click Color. | To do so, click on View, click Color/Grayscale and select Color. |
The drawing is again displayed in colour. | |
Show Slide 6
Summary
|
This brings us to the end of this tutorial.
In this tutorial, we learnt to set the following preferences in Draw:
|
Show Slide
ACKNOWLEDGEMENT |