Difference between revisions of "LibreOffice-Suite-Writer/C4/Using-track-changes/English-timed"

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| Hello Everybody.

| Hello Everybody.

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| Welcome to the tutorial on LibreOffice Writer - 'Track changes while Editing a document'.  

| Welcome to the tutorial on LibreOffice Writer - 'Track changes while Editing a document'.  

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| In this tutorial I will explain how peer review of documents can be done with LibreOffice '''Writer'''.  

| In this tutorial I will explain how peer review of documents can be done with LibreOffice '''Writer'''.  

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| We will open an existing document to explain how to peer review and edit a document using 'Record Changes' option.

| We will open an existing document to explain how to peer review and edit a document using 'Record Changes' option.

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|The benefit in using this feature is that a reviewer can give comments, add text, delete or modify existing text, which is clearly visible, as such, in the same document.  

|The benefit in using this feature is that a reviewer can give comments, add text, delete or modify existing text, which is clearly visible, as such, in the same document.  

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|  This can be easily seen by the author who can accept or reject these changes and thus incorporate these edit comments without the effort of making the  changes once again.

|  This can be easily seen by the author who can accept or reject these changes and thus incorporate these edit comments without the effort of making the  changes once again.

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|And when the file is saved, the comments are incorporated.

|And when the file is saved, the comments are incorporated.

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| So lets learn how to do all of this.

| So lets learn how to do all of this.

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| Here we are using Ubuntu Linux 10.04 as an operating system and LibreOffice Suite version 3.3.4  

| Here we are using Ubuntu Linux 10.04 as an operating system and LibreOffice Suite version 3.3.4  

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| In this tutorial, I will be using some documents that I have already created and saved on my system, namely -  

| In this tutorial, I will be using some documents that I have already created and saved on my system, namely -  

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| * Seven-reasons-to-adopt-FOSS.odt

| * Seven-reasons-to-adopt-FOSS.odt

* Government-support-for-FOSS-in-India.odt

* Government-support-for-FOSS-in-India.odt

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| click on '''Applications -''' '''Office '''- '''LibreOffice Writer''' to start Writer.  

| click on '''Applications -''' '''Office '''- '''LibreOffice Writer''' to start Writer.  

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|  Open  'Seven-reasons-to-adopt-FOSS.odt'

|  Open  'Seven-reasons-to-adopt-FOSS.odt'

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|To set the 'record changes' option on, go to EDIT → CHANGES and check the RECORD option.  

|To set the 'record changes' option on, go to EDIT → CHANGES and check the RECORD option.  

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| The SHOW option should also be checked. This will enable any subsequent editing to be recorded distinctly.

| The SHOW option should also be checked. This will enable any subsequent editing to be recorded distinctly.

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| In the document, let us insert a second point.  

| In the document, let us insert a second point.  

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| We will go to point number 2 and type “Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”.  

| We will go to point number 2 and type “Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”.  

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| Hit Enter, so that the current second point becomes point number 3

| Hit Enter, so that the current second point becomes point number 3

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|Note that the text input has come in a new color.  

|Note that the text input has come in a new color.  

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| Hover the mouse over this text. You will see the message “Inserted Ranjani:” followed by date and time of insertion.  

| Hover the mouse over this text. You will see the message “Inserted Ranjani:” followed by date and time of insertion.  

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| Thus the person making the comment is identified in the document. The name is provided based on the name given during installation of LibreOffice as the user on the computer.

| Thus the person making the comment is identified in the document. The name is provided based on the name given during installation of LibreOffice as the user on the computer.

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|  Correct the spelling of “avalable” in the first line. You will notice the correction.  

|  Correct the spelling of “avalable” in the first line. You will notice the correction.  

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|Delete the first point - “It can be installed on all computers without restriction or needing to pay license fees to vendors”.  

|Delete the first point - “It can be installed on all computers without restriction or needing to pay license fees to vendors”.  

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| Note that the deletion does not actually delete the line, but marks it as a line suggested for deletion.  

| Note that the deletion does not actually delete the line, but marks it as a line suggested for deletion.  

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| Hover the cursor over it and we see the message “Deleted Ranjani:” followed by date and time of deletion .

| Hover the cursor over it and we see the message “Deleted Ranjani:” followed by date and time of deletion .

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| In this manner, modifications can be made to a document by adding, deleting or changing an existing text in a document.  

| In this manner, modifications can be made to a document by adding, deleting or changing an existing text in a document.  

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|More than one person can edit the same document.  

|More than one person can edit the same document.  

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| LO Writer will show each edit in a different colour to help the reader distinguish one reviewer's work from another.  

| LO Writer will show each edit in a different colour to help the reader distinguish one reviewer's work from another.  

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| Of course, hovering the mouse over the edited text will display the name of the reviewer.

| Of course, hovering the mouse over the edited text will display the name of the reviewer.

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|  I am going to demonstrate this by opening a document, which has already been edited by my colleague Guru.

|  I am going to demonstrate this by opening a document, which has already been edited by my colleague Guru.

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| Open a text file document “Government-support-for-FOSS-in-India.odt”

| Open a text file document “Government-support-for-FOSS-in-India.odt”

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| In this document, we can see that several additions and deletions have been done.  

| In this document, we can see that several additions and deletions have been done.  

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| Hovering the mouse over this text gives message that the addition and deletion have been done by Guru.

| Hovering the mouse over this text gives message that the addition and deletion have been done by Guru.

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| Add a point at the bottom “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”.

| Add a point at the bottom “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”.

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|We can see that the colour of this insertion is different from the colour of the edits done by Guru.  

|We can see that the colour of this insertion is different from the colour of the edits done by Guru.  

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| Hovering the mouse over this insertion gives the message “Inserted: Ranjani”.

| Hovering the mouse over this insertion gives the message “Inserted: Ranjani”.

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| Thus more than one person can edit the same document before it goes back to the author.

| Thus more than one person can edit the same document before it goes back to the author.

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| Close the document without saving it.

| Close the document without saving it.

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| We will now show how the author can accept or reject changes made by the reviewer.

| We will now show how the author can accept or reject changes made by the reviewer.

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| In the same document, “Government-support-for-FOSS-in-India.odt”, let's assume I am the author and will accept or reject the edits made by Guru.  

| In the same document, “Government-support-for-FOSS-in-India.odt”, let's assume I am the author and will accept or reject the edits made by Guru.  

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| Go to point 2 and right click on the deleted text 'reasons' and say 'Accept Change'.  

| Go to point 2 and right click on the deleted text 'reasons' and say 'Accept Change'.  

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| You will see that the text gets deleted which is the change suggested by the reviewer.  

| You will see that the text gets deleted which is the change suggested by the reviewer.  

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| Right-click on the inserted text 'needs' and select 'Accept Change'. You will see that the text becomes normal which is the change suggested by the reviewer.  

| Right-click on the inserted text 'needs' and select 'Accept Change'. You will see that the text becomes normal which is the change suggested by the reviewer.  

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|In this way, edits suggested by the reviewer, both insertions and deletions, can be accepted by the author.

|In this way, edits suggested by the reviewer, both insertions and deletions, can be accepted by the author.

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| Go to point 1 and right click on the deleted text “The OpenOffice document standard (ODF) has been notified under this policy” and select 'Reject change'.  

| Go to point 1 and right click on the deleted text “The OpenOffice document standard (ODF) has been notified under this policy” and select 'Reject change'.  

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| This makes the text normal, ie the suggestion of the reviewer to delete, has been rejected by the author.  

| This makes the text normal, ie the suggestion of the reviewer to delete, has been rejected by the author.  

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|  Go to point 5 and right click on “Government Schools in these states and in Orissa, Karnataka and Tamil Nadu learn Linux” and select 'Reject change'.

|  Go to point 5 and right click on “Government Schools in these states and in Orissa, Karnataka and Tamil Nadu learn Linux” and select 'Reject change'.

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| This deletes the text inserted by the reviewer.

| This deletes the text inserted by the reviewer.

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| In this manner, each addition or deletion can be accepted or rejected by the author.

| In this manner, each addition or deletion can be accepted or rejected by the author.

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|  Finally, after accepting or rejecting changes, we should go to EDIT >> CHANGES and uncheck 'Record' and 'Show' options.  

|  Finally, after accepting or rejecting changes, we should go to EDIT >> CHANGES and uncheck 'Record' and 'Show' options.  

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| When unchecked, any further editing will not be marked separately.

| When unchecked, any further editing will not be marked separately.

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| Please be sure to save the file after accepting or rejecting changes to incorporate all comments given by the reviewers.

| Please be sure to save the file after accepting or rejecting changes to incorporate all comments given by the reviewers.

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|  This brings us to the end of this tutorial. Finally, the ASSIGNMENT.  

|  This brings us to the end of this tutorial. Finally, the ASSIGNMENT.  

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| Open a document and make corrections to spelling mistakes in Record Changes mode.

| Open a document and make corrections to spelling mistakes in Record Changes mode.

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|I have already constructed this assignment here.  

|I have already constructed this assignment here.  

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|The video available at the following link summarises the Spoken Tutorial project.  

|The video available at the following link summarises the Spoken Tutorial project.  

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| If you do not have good bandwidth, you can download and watch it.  

| If you do not have good bandwidth, you can download and watch it.  

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| The Spoken Tutorial Project conducts workshops using spoken tutorials.  

| The Spoken Tutorial Project conducts workshops using spoken tutorials.  

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| They also give certificates to those who pass an online test.

| They also give certificates to those who pass an online test.

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|  For more details, write to contact at spoken hypen tutorial dot org.  

|  For more details, write to contact at spoken hypen tutorial dot org.  

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|  Spoken Tutorial Project is a part of the Talk to a Teacher project, supported by the National Mission on Education through ICT, MHRD, Government of India.  

|  Spoken Tutorial Project is a part of the Talk to a Teacher project, supported by the National Mission on Education through ICT, MHRD, Government of India.  

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| More information on the same is available at the following link  spoken hyphen tutorial dot org slash NMEICT hypen Intro  

| More information on the same is available at the following link  spoken hyphen tutorial dot org slash NMEICT hypen Intro  

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| This tutorial has been contributed by IT for change.  Thank you  

| This tutorial has been contributed by IT for change.  Thank you  

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