Difference between revisions of "LibreOffice-Suite-Draw/C3/Basics-of-Layers-Password-Encryption-PDF/English"

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|-
 
|-
−
|Show Slide 1
+
|Show Title Slide 1
−
Spoken Tutorial on LibreOffice Draw - Basics of Layers and Password Encryption PDF.
+
||Welcome to the spoken tutorial on '''LibreOffice Draw''' - Basics of '''Layers''' and '''Password Encryption PDF'''.
−
||Welcome to the spoken tutorial on <br/> LibreOffice Draw - Basics of Layers and Password Encryption PDF.
+
  
 
|-
 
|-
Line 14: Line 13:
 
||In this tutorial, you will learn the basics of layers.
 
||In this tutorial, you will learn the basics of layers.
 
You will also learn  
 
You will also learn  
−
*How to protect a Draw file
+
*How to protect a '''Draw''' file
−
*Using password encryption  
+
*Using '''password encryption'''
−
*Export it as PDF.  
+
*Export it as '''PDF'''.  
  
 
|-
 
|-
Line 23: Line 22:
  
 
||Here we are using  
 
||Here we are using  
−
*Ubuntu Linux version 10.04 as our operating system and  
+
*'''Ubuntu Linux''' version 10.04 as our operating system and  
−
*LibreOffice Suite version 3.3.4.
+
*'''LibreOffice Suite''' version 3.3.4.
  
  
 
|-
 
|-
 
|Open the file Route Map.
 
|Open the file Route Map.
−
||Let us open the file Route Map.
+
||Let us open the file '''Route Map'''.
  
 
|-
 
|-
Line 36: Line 35:
  
 
||
 
||
−
What are Layers?
+
What are '''Layers'''?
−
Layers are like transparent sheets, placed one on the top of another
+
'''Layers''' are like transparent sheets, placed one on the top of another.
  
 
|-
 
|-
 
|  
 
|  
−
||There are three layers to every Draw file.
+
||There are three layers to every '''Draw''' file.
  
 
|-
 
|-
 
| Point to the Layout Layer tab at the bottom.
 
| Point to the Layout Layer tab at the bottom.
 
Circle the Draw page once from top to bottom.
 
Circle the Draw page once from top to bottom.
−
||The Layout layer is displayed by default.
+
||The '''Layout layer''' is displayed by default.
  
 
This is where we create most of our graphics.
 
This is where we create most of our graphics.
Line 52: Line 51:
 
|-
 
|-
 
| Click on the Control Layer.
 
| Click on the Control Layer.
−
||The Control layer is used to store control elements such as buttons and forms.
+
||The '''Control layer''' is used to store control elements such as buttons and forms.
  
 
|-
 
|-
 
|Click on the Dimensions Layer.
 
|Click on the Dimensions Layer.
−
||The Dimensions layer is used depict dimension lines or measurement lines for complex drawings.
+
||The '''Dimensions layer''' is used depict dimension lines or measurement lines for complex drawings.
  
 
|-
 
|-
Line 68: Line 67:
 
|-
 
|-
 
|  
 
|  
−
||Let’s call them Map 1, Map 2 and Map 3.
+
||Let’s call them '''Map 1, Map 2''' and '''Map 3'''.
  
 
|-
 
|-
Line 74: Line 73:
 
Show Picture of Map 1
 
Show Picture of Map 1
 
<<Centre the map on the slide>>
 
<<Centre the map on the slide>>
−
||Map 1, shows all the landmarks in the area.
+
||'''Map 1''', shows all the landmarks in the area.
  
 
|-
 
|-
Line 80: Line 79:
 
Show Picture of Map 2
 
Show Picture of Map 2
 
<<Centre the map on the slide>>
 
<<Centre the map on the slide>>
−
||In Map 2, let’s show all the objects except the two Lakes, the Stadium and the Commercial Complex.
+
||In '''Map 2''', let’s show all the objects except the two Lakes, the Stadium and the Commercial Complex.
  
 
|-
 
|-
Line 86: Line 85:
 
Show Picture of Map 3
 
Show Picture of Map 3
 
<<Centre the map on the slide>>
 
<<Centre the map on the slide>>
−
||In Map 3, let’s show all the objects except the Park.
+
||In '''Map 3''', let’s show all the objects except the Park.
  
 
|-
 
|-
Line 92: Line 91:
 
||Do we need to create three separate maps to show these?
 
||Do we need to create three separate maps to show these?
  
−
No, Draw provides a solution to this with the help of Layers.
+
No, '''Draw''' provides a solution to this with the help of '''Layers'''.
  
 
|-
 
|-
Line 102: Line 101:
 
|Show Slide
 
|Show Slide
 
Layers
 
Layers
 +
||
 
We can  
 
We can  
−
print or view a combination of layers
+
*print or view a combination of '''layers'''
−
using one Draw page.<br/> <br/>
+
*using one '''Draw''' page.
−
This in turn makes updating information a simple process.
+
−
||<br/>
+
−
We can
+
−
*print or view a combination of layers  
+
−
*using one Draw page.
+
  
 
|-
 
|-
 
|  
 
|  
−
||Let us add some layers to the RouteMap.
+
||Let us add some layers to the '''RouteMap'''.
  
 
|-
 
|-
 
|Click on Layout Layer.
 
|Click on Layout Layer.
−
||Click on Layout layer.
+
||Click on '''Layout layer'''.
  
 
|-
 
|-
 
|Right click >> select Insert Layer  
 
|Right click >> select Insert Layer  
−
||Right click and select Insert layer.
+
||Right click and select '''Insert layer'''.
  
 
|-
 
|-
 
|Insert Layer dialog box appears.
 
|Insert Layer dialog box appears.
−
|| The Insert layer dialog box appears.
+
|| The '''Insert layer''' dialog box appears.
  
 
|-
 
|-
 
|In the “Name” field type “Layer four”.
 
|In the “Name” field type “Layer four”.
−
||In the “Name” field, type “Layer four”.
+
||In the '''“Name”''' field, type '''“Layer four”'''.
  
 
|-
 
|-
Line 138: Line 133:
 
|-
 
|-
 
|Check the boxes “Visible” and “Printable”.
 
|Check the boxes “Visible” and “Printable”.
−
||Check the boxes “Visible” and “Printable”.
+
||Check the boxes '''“Visible”''' and '''“Printable”'''.
  
 
|-
 
|-
−
|Click OK to exit the dialog box.
+
|Click OK
−
||Click OK to exit the dialog box.
+
||Click '''OK''' to exit the dialog box.
  
 
|-
 
|-
 
|Click on Layout layer.
 
|Click on Layout layer.
−
||Click on Layout layer once again.
+
||Click on '''Layout layer''' once again.
  
 
|-
 
|-
 
|Select the Route Map and ungroup it.
 
|Select the Route Map and ungroup it.
−
||On the Draw page, select the map and ungroup it.
+
||On the '''Draw''' page, select the map and ungroup it.
  
 
|-
 
|-
 
|Select the two lakes, the stadium and the commercial complex.
 
|Select the two lakes, the stadium and the commercial complex.
−
Use the Shift Key and the mouse to select these objects.
+
||Now let us select the Lakes.
−
||Now let us select the Lakes
+
  
−
Now press the Shift key and select the Stadium and the Commercial complex. <Pause>
+
Now press the '''Shift''' key and select the Stadium and the Commercial complex. <Pause>
  
 
|-
 
|-
 
|Right-click and select Cut.
 
|Right-click and select Cut.
−
||Next right-click and select Cut.
+
||Next right-click and select '''Cut'''.
  
 
|-
 
|-
 
|Now click Layer four and paste them there.
 
|Now click Layer four and paste them there.
−
||Then click on “Layer four” layer and paste them.
+
||Then click on '''“Layer four”''' layer and paste them.
  
 
|-
 
|-
 
|Point to them to show they are pasted in the same places.
 
|Point to them to show they are pasted in the same places.
−
||They are pasted in the same positions as in the Layout layer.
+
||They are pasted in the same positions as in the '''Layout layer'''.
  
 
|-
 
|-
 
|Click Layer Four.
 
|Click Layer Four.
−
||Click Layer Four once again.
+
||Click '''Layer Four''' once again.
  
 
|-
 
|-
 
|Right-click to view the context menu >> Select Modify Layer.
 
|Right-click to view the context menu >> Select Modify Layer.
−
||Right-click to view the context menu and select Modify Layer.  
+
||Right-click to view the context menu and select '''Modify Layer'''.  
  
 
|-
 
|-
 
|Modify Layer dialog box  appears  
 
|Modify Layer dialog box  appears  
−
||The Modify Layer dialog box  appears.
+
||The '''Modify Layer''' dialog box  appears.
  
 
|-
 
|-
−
|Uncheck the box “Visible”.
+
|Uncheck the box “Visible” >> Click OK.
−
Click OK.
+
||Uncheck the box '''“Visible”'''.
−
||Uncheck the box “Visible”.
+
 
−
Click OK.
+
 
 +
Click '''OK'''.
  
 
|-
 
|-
 
|Point that the objects are not visible.
 
|Point that the objects are not visible.
−
||Objects in Layer Four are no longer visible.
+
||Objects in '''Layer Four''' are no longer visible.
 
The objects are present physically but are not visible.
 
The objects are present physically but are not visible.
  
 
|-
 
|-
 
|Click Layout Layer.
 
|Click Layout Layer.
−
We have our Map 2!
+
 
−
||Click Layout Layer.
+
||Click '''Layout Layer'''.
−
If the tab is not seen, then press the left arrow button till the Layout layer is visible.
+
If the tab is not seen, then press the left arrow button till the '''Layout layer''' is visible.
  
 
|-
 
|-
 
|  
 
|  
−
||We have our Map 2!
+
||We have our '''Map 2'''!
−
In the same manner, we can create Map 3 also.
+
In the same manner, we can create '''Map 3''' also.
  
 
|-
 
|-
Line 209: Line 204:
 
Assignment
 
Assignment
  
−
||Pause this tutorial and do this assignment.<br/>
+
||Pause this tutorial and do this assignment.
−
Create two routes from Home to the School Campus in the RouteMap drawing  
+
 
 +
 +
Create two routes from Home to the School Campus in the '''RouteMap''' drawing.
 +
 
 +
 
 
Create each route  
 
Create each route  
−
*on a separate layer
+
*on a separate '''layer'''
 
*so that they can be printed  
 
*so that they can be printed  
 
*as two different maps  
 
*as two different maps  
Line 219: Line 218:
 
|-
 
|-
 
|  
 
|  
−
||Let us now learn how to export the file as a PDF and also password protect our Draw file.
+
||Let us now learn how to export the file as a '''PDF''' and also '''password protect''' our '''Draw''' file.
  
 
|-
 
|-
 
|Switch to the file “Route Map”.
 
|Switch to the file “Route Map”.
 
Main menu >> File >> Export to PDF  
 
Main menu >> File >> Export to PDF  
−
||First let’s save the Draw file “RouteMap” as a PDF.
+
||First let’s save the '''Draw''' file '''“RouteMap”''' as a '''PDF'''.
  
−
From the main menu, select File and click “Export as PDF”.
+
From the main menu, select '''File''' and click '''“Export as PDF”'''.
  
 
|-
 
|-
 
|PDF options dialog box appears.
 
|PDF options dialog box appears.
−
||The PDF dialog box appears.
+
||The '''PDF''' dialog box appears.
  
 
|-
 
|-
 
|PDF options dialog box.
 
|PDF options dialog box.
−
||First, let us set the “General” options.
+
||First, let us set the '''“General”''' options.
  
 
|-
 
|-
 
|Click  General  
 
|Click  General  
−
||Click the “General” Tab.
+
||Click the '''“General”''' Tab.
  
 
|-
 
|-
 
|Select Range >> select All
 
|Select Range >> select All
−
||Under “Range”, let us select “All” as we are converting all the pages in the Draw file to PDF.
+
||Under '''“Range”''', let us select '''“All”''' as we are converting all the pages in the '''Draw''' file to '''PDF'''.
  
 
|-
 
|-
 
|Images >> select “JPEG compression”
 
|Images >> select “JPEG compression”
−
||Under “Images”, we shall select “JPEG compression”.
+
||Under '''“Images”''', we shall select '''“JPEG compression”'''.
  
 
This is the most common format that is used for compression.  
 
This is the most common format that is used for compression.  
Line 252: Line 251:
 
|-
 
|-
 
|PDF options dialog box >> Click “Initial View”
 
|PDF options dialog box >> Click “Initial View”
−
||Next, click  the Initial View tab.
+
||Next, click  the '''Initial View''' tab.
  
 
|-
 
|-
Line 260: Line 259:
 
|-
 
|-
 
| In PDF options dialog box >> Click “Links”.
 
| In PDF options dialog box >> Click “Links”.
−
||Now, click on the Links tab.
+
||Now, click on the '''Links tab'''.
  
 
|-
 
|-
 
|  
 
|  
−
||We may have inserted links in the Draw file.
+
||We may have inserted links in the '''Draw''' file.
−
Again, let’s keep the default values set for Links.
+
Again, let’s keep the default values set for '''Links'''.
  
 
|-
 
|-
 
|In PDF options dialog box >> Click “Security” tab.
 
|In PDF options dialog box >> Click “Security” tab.
−
||Now, let’s assign a password to protect the PDF document.
+
||Now, let’s assign a '''password''' to '''protect''' the '''PDF''' document.
−
To do so, click on the “Security” tab.
+
To do so, click on the '''“Security”''' tab.
  
 
|-
 
|-
 
|Click Set Open Passwords.
 
|Click Set Open Passwords.
 
The Set open password dialog box appears.
 
The Set open password dialog box appears.
−
||Click on the Set open password button.
+
||Click on the '''Set open password''' button.
  
−
The Set Open Password dialog box appears.
+
The '''Set Open Password''' dialog box appears.
  
 
|-
 
|-
 
| In the field “Set open Password”, type the password “Protect101”.
 
| In the field “Set open Password”, type the password “Protect101”.
−
||In the field “Password”,  type any password with which you want to protect your file.
+
||In the field '''“Password”''',  type any '''password''' with which you want to protect your file.
  
−
I will set my password as “Protect101”.
+
I will set my password as '''“Protect101”'''.
  
 
|-
 
|-
 
|In the field “Confirm”, reenter the password “Protect101”.
 
|In the field “Confirm”, reenter the password “Protect101”.
 
Click OK.
 
Click OK.
−
||In the field “Confirm”,  I will re-type my password “Protect101”.
+
||In the field '''“Confirm”''',  I will re-type my '''password “Protect101”'''.
−
Click OK.
+
 
 +
 
 +
Click '''OK'''.
  
 
|-
 
|-
Line 297: Line 298:
 
|-
 
|-
 
|Click Set permission password.
 
|Click Set permission password.
−
||Click on the Set permission password button.
+
||Click on the '''Set permission password''' button.
  
 
|-
 
|-
 
|In the field “Permission Password”, type the password “ProtectAgain0”.
 
|In the field “Permission Password”, type the password “ProtectAgain0”.
−
||In the field “Password”, type the password of your choice.   
+
||In the field '''“Password”''', type the password of your choice.   
  
−
I will type “ProtectAgain0”.
+
I will type '''“ProtectAgain0”'''.
  
 
|-
 
|-
 
|In the field “Confirm”, reenter the password “ProtectAgain0”.
 
|In the field “Confirm”, reenter the password “ProtectAgain0”.
 
Click OK.
 
Click OK.
−
||In the field “Confirm”, I will retype the password “ProtectAgain0”.
+
||In the field '''“Confirm”''', I will retype the '''password “ProtectAgain0”'''.
 +
 
  
−
And click OK.
+
And click '''OK'''.
  
 
|-
 
|-
−
|Point to the permissions for Printing and Changes that are now active <br/> (below the Set permission password button).
+
|Point to the permissions for Printing and Changes that are now active (below the Set permission password button).
−
||Notice that permissions for Printing and Changes are active now.
+
||Notice that permissions for '''Printing''' and '''Changes''' are active now.
  
 
|-
 
|-
Line 322: Line 324:
 
||
 
||
 
It is always a good practice
 
It is always a good practice
−
*To set passwords  
+
*To set '''passwords'''
 
*With a minimum of six characters
 
*With a minimum of six characters
 
*Including numbers and special characters.
 
*Including numbers and special characters.
Line 329: Line 331:
 
|Point to Under Printing  >>  “Not Permitted”.
 
|Point to Under Printing  >>  “Not Permitted”.
 
   
 
   
−
||Under “Printing”, select the option “Not Permitted”.
+
||Under '''“Printing”''', select the option '''“Not Permitted”'''.
  
 
|-
 
|-
 
|  
 
|  
−
||The PDF can be printed only if the correct password is provided.  
+
||The '''PDF''' can be printed only if the correct '''password''' is provided.  
  
 
Else it cannot be printed.
 
Else it cannot be printed.
Line 340: Line 342:
 
|Point to Under Changes >> “Not Permitted”.
 
|Point to Under Changes >> “Not Permitted”.
 
   
 
   
−
||Under “Changes” select the option “Not Permitted”.
+
||Under '''“Changes”''' select the option '''“Not Permitted”'''.
−
The PDF can be edited only if the correct password is provided.  
+
 
 +
 
 +
The '''PDF''' can be edited only if the correct '''password''' is provided.  
 +
 
  
 
Else it cannot be modified.
 
Else it cannot be modified.
Line 347: Line 352:
 
|-
 
|-
 
|Click “Export”.
 
|Click “Export”.
−
||Now, let us click the “Export” button at the bottom.
+
||Now, let us click the '''“Export”''' button at the bottom.
  
 
|-
 
|-
 
|The Export dialog box appears.
 
|The Export dialog box appears.
−
||The Export dialog box appears.
+
||The '''Export''' dialog box appears.
  
 
|-
 
|-
 
|From the left panel, under Places, click on Desktop.
 
|From the left panel, under Places, click on Desktop.
−
||From the left panel, under Places, click on the location where you want to save your file.
+
||From the left panel, under '''Places''', click on the location where you want to save your file.
 +
 
  
−
I will choose Desktop.
+
I will choose '''Desktop'''.
  
 
|-
 
|-
 
|Under File type click PDF - Portable Document Format >> Click on Save.
 
|Under File type click PDF - Portable Document Format >> Click on Save.
−
||Under File type, click PDF - Portable Document Format.
+
||Under '''File type''', click '''PDF - Portable Document Format.'''
−
And click on the Save button.
+
And click on the '''Save''' button.
  
 
|-
 
|-
 
|  
 
|  
−
||The Draw file is converted to a PDF file and saved on the Desktop.
+
||The '''Draw''' file is converted to a '''PDF''' file and saved on the '''Desktop'''.
  
 
|-
 
|-
 
|Switch to the Desktop
 
|Switch to the Desktop
−
||Let us switch to the Desktop now.
+
||Let us switch to the '''Desktop''' now.
  
 
|-
 
|-
 
|On the Desktop, double-click on the RouteMap PDF file.
 
|On the Desktop, double-click on the RouteMap PDF file.
−
||On the Desktop, double-click on the RouteMap PDF file.
+
||On the '''Desktop''', double-click on the '''RouteMap PDF''' file.
  
 
|-
 
|-
 
|  
 
|  
−
||The Enter password dialog box opens.
+
||The '''Enter password''' dialog box opens.
  
 
|-
 
|-
−
|In the Password field, type the password Protect111.  
+
|In the Password field, type Protect111. >> Click on the Unlock Document button.
 +
||In the '''Password''' field, type the password '''Protect111'''.  
  
−
Click on the Unlock Document button
 
−
||In the Password field, let’s type the wrong password Protect111.
 
  
−
Click on the Unlock Document button.
+
Click on the '''Unlock Document''' button
  
 
|-
 
|-
 
|  
 
|  
−
||You will notice that the password field is cleared.
+
||You will notice that the '''password''' field is cleared.
  
−
And we are prompted to enter the password once again.
+
And we are prompted to enter the '''password''' once again.
  
 
|-
 
|-
 
|In the Password field, type the password Protect101.
 
|In the Password field, type the password Protect101.
−
||In the Password field, let’s type the correct  password Protect101.
+
||In the '''Password''' field, let’s type the correct  password '''Protect101'''.
  
 
|-
 
|-
 
|Click Unlock Document.
 
|Click Unlock Document.
  
−
||Click on the Unlock Document button.
+
||Click on the '''Unlock Document''' button.
  
−
The PDF file opens.
+
The '''PDF''' file opens.
  
 
|-
 
|-
 
|  
 
|  
−
||We have converted our Draw file into PDF and successfully password-protected it!
+
||We have converted our '''Draw''' file into '''PDF''' and successfully '''password-protected''' it!
  
 
|-
 
|-
Line 415: Line 420:
 
||This brings us to the end of this tutorial.
 
||This brings us to the end of this tutorial.
 
Here we have learnt   
 
Here we have learnt   
−
*The basics of layers.
+
*The basics of '''layers'''.
−
*How to convert a Draw file into a PDF  
+
*How to convert a '''Draw''' file into a '''PDF'''
−
*How to protect it using password encryption.
+
*How to protect it using '''password encryption.'''
  
 
|-
 
|-
 
|Show Slide
 
|Show Slide
 
Assignment
 
Assignment
−
*Create another PDF of the RouteMap file.
 
−
*In the PDF dialog box, change “Initial View” options
 
−
*Observe what happens.
 
−
*Check all the options for “User Interface”.
 
−
*Set permission passwords.
 
−
*Print this PDF.
 
 
||Here is an assignment for you.<br/>  
 
||Here is an assignment for you.<br/>  
−
*Create another PDF of the RouteMap file.
+
*Create another '''PDF''' of the '''RouteMap''' file.
−
*In the PDF dialog box, change “Initial View” options   
+
*In the '''PDF''' dialog box, change '''“Initial View”''' options   
 
*Observe what happens.
 
*Observe what happens.
−
*Check all the options for “User Interface”.
+
*Check all the options for '''“User Interface”'''.
−
*Set permission passwords.
+
*Set '''permission passwords'''.
−
*Print this PDF.
+
*Print this '''PDF'''.
 +
 
  
 
|-
 
|-
−
|Show Slide
+
 
−
ACKNOWLEDGEMENT
+
|| Show About Slide
−
||  
+
||
 +
 
 +
*Watch the video available at the following link
 +
*It summarises the Spoken Tutorial project
 +
*If you do not have good bandwidth, you can download and watch it
 +
 
 +
|-
 +
 
 +
|| Show About Slide
 +
 
 +
Spoken Tutorial Workshops
 +
||
 +
The Spoken Tutorial Project Team
 +
*Conducts workshops using spoken tutorials
 +
*Gives certificates for those who pass an online test
 +
*For more details, please write to contact at spoken hyphen tutorial dot org
 +
 
 +
|-
 +
 
 +
|| Show Acknowledgement Slide
 +
 
 +
Acknowledgements
 +
||
 +
 
 +
*Spoken Tutorial Project is a part of the Talk to a Teacher project
 +
*It is supported by the National Mission on Education through ICT, MHRD, Government of India
 +
*More information on this Mission is available at
 +
spoken hyphen tutorial dot org slash NMEICT hyphen Intro
 +
 
 +
|-
 +
 
 +
|| Show About the contributor Slide
 +
 
 +
About the contributor
 +
||
 +
 
 +
*This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.
 +
 
 +
*Thanks for joining
  
 
|-
 
|-
−
|}
+
}

Revision as of 18:41, 29 August 2014

}
Visual Cue Narration
Show Title Slide 1 Welcome to the spoken tutorial on LibreOffice Draw - Basics of Layers and Password Encryption PDF.
Show Slide 2

Learning Objectives

In this tutorial, you will learn the basics of layers.

You will also learn

  • How to protect a Draw file
  • Using password encryption
  • Export it as PDF.
Show Slide

System Requirements

Here we are using
  • Ubuntu Linux version 10.04 as our operating system and
  • LibreOffice Suite version 3.3.4.


Open the file Route Map. Let us open the file Route Map.
Show Slide

What are Layers?

What are Layers? Layers are like transparent sheets, placed one on the top of another.

There are three layers to every Draw file.
Point to the Layout Layer tab at the bottom.

Circle the Draw page once from top to bottom.

The Layout layer is displayed by default.

This is where we create most of our graphics.

Click on the Control Layer. The Control layer is used to store control elements such as buttons and forms.
Click on the Dimensions Layer. The Dimensions layer is used depict dimension lines or measurement lines for complex drawings.
Display the drawing of house on a slide and
point to the appropriate parts as per the narration 		For example, a drawing of a house must contain exact measurements of walls, positions of electrical wiring and so on.
Point to the House and then the School Let’s print three maps that show the route from the House to the School.
Let’s call them Map 1, Map 2 and Map 3.
Show Slide

Show Picture of Map 1 <<Centre the map on the slide>>

Map 1, shows all the landmarks in the area.
Show Slide

Show Picture of Map 2 <<Centre the map on the slide>>

In Map 2, let’s show all the objects except the two Lakes, the Stadium and the Commercial Complex.
Show Slide

Show Picture of Map 3 <<Centre the map on the slide>>

In Map 3, let’s show all the objects except the Park.
Do we need to create three separate maps to show these?

No, Draw provides a solution to this with the help of Layers.

Show Slide

Show Picture of Map 1

This way, there can be only one map file with many layers of information.
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Layers

We can

  • print or view a combination of layers
  • using one Draw page.
Let us add some layers to the RouteMap.
Click on Layout Layer. Click on Layout layer.
Right click >> select Insert Layer Right click and select Insert layer.
Insert Layer dialog box appears. The Insert layer dialog box appears.
In the “Name” field type “Layer four”. In the “Name” field, type “Layer four”.
Point to the “Title” and “Description” fields. You can add any title and description that is relevant to your drawing.
Check the boxes “Visible” and “Printable”. Check the boxes “Visible” and “Printable”.
Click OK Click OK to exit the dialog box.
Click on Layout layer. Click on Layout layer once again.
Select the Route Map and ungroup it. On the Draw page, select the map and ungroup it.
Select the two lakes, the stadium and the commercial complex. Now let us select the Lakes.

Now press the Shift key and select the Stadium and the Commercial complex. <Pause>

Right-click and select Cut. Next right-click and select Cut.
Now click Layer four and paste them there. Then click on “Layer four” layer and paste them.
Point to them to show they are pasted in the same places. They are pasted in the same positions as in the Layout layer.
Click Layer Four. Click Layer Four once again.
Right-click to view the context menu >> Select Modify Layer. Right-click to view the context menu and select Modify Layer.
Modify Layer dialog box appears The Modify Layer dialog box appears.
Uncheck the box “Visible” >> Click OK. Uncheck the box “Visible”.


Click OK.

Point that the objects are not visible. Objects in Layer Four are no longer visible.

The objects are present physically but are not visible.

Click Layout Layer. Click Layout Layer.

If the tab is not seen, then press the left arrow button till the Layout layer is visible.

We have our Map 2!

In the same manner, we can create Map 3 also.

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Assignment

Pause this tutorial and do this assignment.


Create two routes from Home to the School Campus in the RouteMap drawing.


Create each route

  • on a separate layer
  • so that they can be printed
  • as two different maps
  • each displaying only one route.
Let us now learn how to export the file as a PDF and also password protect our Draw file.
Switch to the file “Route Map”.

Main menu >> File >> Export to PDF

First let’s save the Draw file “RouteMap” as a PDF.

From the main menu, select File and click “Export as PDF”.

PDF options dialog box appears. The PDF dialog box appears.
PDF options dialog box. First, let us set the “General” options.
Click General Click the “General” Tab.
Select Range >> select All Under “Range”, let us select “All” as we are converting all the pages in the Draw file to PDF.
Images >> select “JPEG compression” Under “Images”, we shall select “JPEG compression”.

This is the most common format that is used for compression.

PDF options dialog box >> Click “Initial View” Next, click the Initial View tab.
Point downwards in the dialog box to the various default settings. We will keep the default values displayed in the dialog box.
In PDF options dialog box >> Click “Links”. Now, click on the Links tab.
We may have inserted links in the Draw file.

Again, let’s keep the default values set for Links.

In PDF options dialog box >> Click “Security” tab. Now, let’s assign a password to protect the PDF document.

To do so, click on the “Security” tab.

Click Set Open Passwords.

The Set open password dialog box appears.

Click on the Set open password button.

The Set Open Password dialog box appears.

In the field “Set open Password”, type the password “Protect101”. In the field “Password”, type any password with which you want to protect your file.

I will set my password as “Protect101”.

In the field “Confirm”, reenter the password “Protect101”.

Click OK.

In the field “Confirm”, I will re-type my password “Protect101”.


Click OK.

Next, let’s set the permission password to print or modify the document.
Click Set permission password. Click on the Set permission password button.
In the field “Permission Password”, type the password “ProtectAgain0”. In the field “Password”, type the password of your choice.

I will type “ProtectAgain0”.

In the field “Confirm”, reenter the password “ProtectAgain0”.

Click OK.

In the field “Confirm”, I will retype the password “ProtectAgain0”.


And click OK.

Point to the permissions for Printing and Changes that are now active (below the Set permission password button). Notice that permissions for Printing and Changes are active now.
Show Slide

Setting Passwords

It is always a good practice

  • To set passwords
  • With a minimum of six characters
  • Including numbers and special characters.
Point to Under Printing >> “Not Permitted”. Under “Printing”, select the option “Not Permitted”.
The PDF can be printed only if the correct password is provided.

Else it cannot be printed.

Point to Under Changes >> “Not Permitted”. Under “Changes” select the option “Not Permitted”.


The PDF can be edited only if the correct password is provided.


Else it cannot be modified.

Click “Export”. Now, let us click the “Export” button at the bottom.
The Export dialog box appears. The Export dialog box appears.
From the left panel, under Places, click on Desktop. From the left panel, under Places, click on the location where you want to save your file.


I will choose Desktop.

Under File type click PDF - Portable Document Format >> Click on Save. Under File type, click PDF - Portable Document Format.

And click on the Save button.

The Draw file is converted to a PDF file and saved on the Desktop.
Switch to the Desktop Let us switch to the Desktop now.
On the Desktop, double-click on the RouteMap PDF file. On the Desktop, double-click on the RouteMap PDF file.
The Enter password dialog box opens.
In the Password field, type Protect111. >> Click on the Unlock Document button. In the Password field, type the password Protect111.


Click on the Unlock Document button

You will notice that the password field is cleared.

And we are prompted to enter the password once again.

In the Password field, type the password Protect101. In the Password field, let’s type the correct password Protect101.
Click Unlock Document. Click on the Unlock Document button.

The PDF file opens.

We have converted our Draw file into PDF and successfully password-protected it!
Show Slide 10

Summary

This brings us to the end of this tutorial.

Here we have learnt

  • The basics of layers.
  • How to convert a Draw file into a PDF
  • How to protect it using password encryption.
Show Slide

Assignment

Here is an assignment for you.
  • Create another PDF of the RouteMap file.
  • In the PDF dialog box, change “Initial View” options
  • Observe what happens.
  • Check all the options for “User Interface”.
  • Set permission passwords.
  • Print this PDF.


Show About Slide
  • Watch the video available at the following link
  • It summarises the Spoken Tutorial project
  • If you do not have good bandwidth, you can download and watch it
Show About Slide

Spoken Tutorial Workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates for those who pass an online test
  • For more details, please write to contact at spoken hyphen tutorial dot org
Show Acknowledgement Slide

Acknowledgements

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at

spoken hyphen tutorial dot org slash NMEICT hyphen Intro

Show About the contributor Slide

About the contributor

  • This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.
  • Thanks for joining

Contributors and Content Editors

Desicrew, Nancyvarkey, PoojaMoolya

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