Difference between revisions of "Aakash-Business-Tool/C2/Viewing-Reports/English"

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Objectives

• Ledger
• Net Trial Balance
• Project Statement
• Cash Flow
• Balance Sheet
• Income & Expenditure/Profit & Loss

System Requirements

• ABT 1.0
• Android 4.2 Firefox version 3.6 or above.

Prerequisites

• The principles of book keeping.
• How to run and start ABT
• How to Create a New Organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

• We had already created an organization called Free Accounting Foundation in Managing organization tutorial

• We will select it from the drop-down list.

• We are now on the master menu of ABT

Under Reports, we have

• Ledger

• Trial Balance

• Project Statement

• Cash Flow

• Balance Sheet and

• Income and Expenditure

Since organization Free Accounting Foundation is of type NGO, we see Income and Expenditure

If the organization is of type Profit Making, we would see Profit and Loss

Click on Ledger option

• Select account name for which the ledger is to be shown
• We will select SBI

• From date and to date, by default is financial year’s from date and to date.
• Change date as per the requirement or keep it as it is.
• Lets keep it as it is

Ledger

• We will see the ledger
• A Ledger is a book of accounts in which entries from transactions are recorded.
• It is a book of final entry summarizing all of a company's transactions.

• We will be able to view the organization name,type & financial year at the to

• Opening balance is located at the first row of the table
• It is followed by
  • Transactions, with Total of transactions
  • Closing balance
  • Grand total at bottom of the table.

• On the right of the title bar you will find the report period and one options button
• As soon as we click on the button,we see 2 options:
  • Export as pdf
  • Export as CSV

• You can also set security to your file by giving it a password
• We will enter a password and tap on Set password and save file

• It says pdf generation completed see /mnt/sdcard/and file name
• Similarly we can save CSV files.

• On the left side of the title bar you will notice a link
• This link is for entering details to view ledger as we did in previous screen

• There is a feature called drill down
• Whenever we tap on the account name row in reports, It takes us to its voucher
• We can view voucher details through drill down say drill down for Cash on hand

• As you can see, the Opening Balance is on the Debit Side.
• This is as per the rules of Accounting.

• The from date and to date is the financial from date and to date respectively
• To date is editable
• We shall keep it as it is

• Net Trial Balance
• Gross Trial Balance
• Extended Trial Balance

• From the drop down, let us select the Net Trial Balance.
• And click on View button.

of the report

• We can view project statement for various projects
• The dropdown contains only No Project as no other project is created by us

• To view cash flow report we need to have transactions in purchase, purchase return, sales & sales return
• Net Flow is located at the bottom of the screen </nowiki>in the report

• There are 2 types of balance sheet:

Conventional balance sheet & Sources and application of funds

Conventional balance sheet is horizontal balance sheet

• Sources and application of funds is vertical balance sheet

Summary

• Let's summarise

In this tutorial, we learnt to view

• Ledger
• Net Trial Balance
• Project Statement
• Cash Flow
• Balance Sheet
• Income & Expenditure/Profit & Loss

Assignment

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Acknowledgements

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro