Difference between revisions of "LibreOffice-Suite-Calc-6.3/C3/Linking-Calc-Data/English"
(Created page with "Title: Linking Calc Data Author: Arvind Pillai Novice reviewer: Nikita Misal and Pooja Molya Domain reviewer: Praveen S Keywords: LibreOffice,Calc,Ubuntu,Use reference in...") |
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|- | |- | ||
|| Click on cell '''C8''' | || Click on cell '''C8''' | ||
− | || Click on the '''cell | + | || Click on the '''cell C8'''. |
|- | |- | ||
|| Click on the little '''black box''' at the bottom-right corner of the cell | || Click on the little '''black box''' at the bottom-right corner of the cell | ||
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|| Now, we will display the total balance under '''Cost''' and '''Spent''' on a different '''sheet'''. | || Now, we will display the total balance under '''Cost''' and '''Spent''' on a different '''sheet'''. | ||
− | We will do this using '''cell | + | We will do this using '''cell referencing'''. |
|- | |- | ||
− | || Click on '''Sheet | + | || Click on '''Sheet 3''' |
− | || Let’s go to '''Sheet | + | || Let’s go to '''Sheet 3'''. |
|- | |- | ||
|| Click on '''cell A1'''. | || Click on '''cell A1'''. | ||
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|- | |- | ||
|| Click on cell '''A3 '''Type '''COSTS''' >> press '''Enter''' | || Click on cell '''A3 '''Type '''COSTS''' >> press '''Enter''' | ||
− | || Click on the '''cell | + | || Click on the '''cell A3''' and type '''COST '''and press '''Enter'''. |
|- | |- | ||
|| Click on cell '''A4''' | || Click on cell '''A4''' | ||
Type '''Spent''' | Type '''Spent''' | ||
− | || Below '''COST''', let’s type the next component as '''SPENT''' in '''cell | + | || Below '''COST''', let’s type the next component as '''SPENT''' in '''cell A4'''. |
|- | |- | ||
|| Click on cell '''E3''' | || Click on cell '''E3''' | ||
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|| The cells '''B3''' and '''B4''' will have the total balance under the headings '''COST''' and '''SPENT'''. | || The cells '''B3''' and '''B4''' will have the total balance under the headings '''COST''' and '''SPENT'''. | ||
− | It has already been calculated in '''Sheet | + | It has already been calculated in '''Sheet 1'''. |
This will be done by '''referencing'''. | This will be done by '''referencing'''. | ||
|- | |- | ||
|| Click on '''<nowiki>=</nowiki>''' next to the input line. | || Click on '''<nowiki>=</nowiki>''' next to the input line. | ||
− | || Let’s make the '''cell | + | || Let’s make the '''cell reference''' in '''cell B3'''. |
− | Click on the '''equal to '''sign named '''Formula''' next to the '''Input | + | Click on the '''equal to '''sign named '''Formula''' next to the '''Input line'''. |
|- | |- | ||
− | || Click on '''Sheet | + | || Click on '''Sheet 1''' tab. |
− | || Now, on the '''Sheet | + | || Now, on the '''Sheet tab''' click on '''Sheet 1'''. |
|- | |- | ||
|| Click on cell '''C8''' which has the total for '''Cost''' | || Click on cell '''C8''' which has the total for '''Cost''' | ||
− | || In this '''sheet''', we will click on '''cell | + | || In this '''sheet''', we will click on '''cell C8''' which contains the total for '''Cost'''. |
|- | |- | ||
|| Point to input line | || Point to input line | ||
− | || Notice that in the '''Input | + | || Notice that in the '''Input line,''' the statement '''$Sheet 1 dot C8''', is displayed. |
|- | |- | ||
|| Click on '''Checkmark '''next to the input line. | || Click on '''Checkmark '''next to the input line. | ||
− | || Now click on the check mark named '''Accept''' next to the '''Input | + | || Now click on the check mark named '''Accept''' next to the '''Input line'''. |
|- | |- | ||
− | || Point to the cell '''B3''' which appears in the '''Sheet | + | || Point to the cell '''B3''' which appears in the '''Sheet 3'''. |
|| Notice that we redirected back to '''Sheet 3.''' | || Notice that we redirected back to '''Sheet 3.''' | ||
− | And the grand total in '''Sheet | + | And the grand total in '''Sheet 1''' is automatically filled in '''cell B3''' of '''Sheet 3'''. |
|- | |- | ||
|| Show demo of '''Spent''' Sum total '''referencing'''. | || Show demo of '''Spent''' Sum total '''referencing'''. | ||
|| Similarly,we can enter the grand totals of other components through '''referencing'''. | || Similarly,we can enter the grand totals of other components through '''referencing'''. | ||
|- | |- | ||
− | || Click on '''Sheet | + | || Click on '''Sheet 1''' then back on '''Sheet 3''' |
|| '''Referencing''' is very useful to summarise '''data''' if there are many '''sheets'''. | || '''Referencing''' is very useful to summarise '''data''' if there are many '''sheets'''. | ||
|- | |- | ||
||Only Narration | ||Only Narration | ||
− | || Now, let’s learn how to insert '''Hyperlinks''' in '''Calc | + | || Now, let’s learn how to insert '''Hyperlinks''' in '''Calc sheets'''. |
|- | |- | ||
|| '''Slide: What is a Hyperlink? ''' | || '''Slide: What is a Hyperlink? ''' | ||
|| '''Hyperlink''' within '''documents''' are words or '''phrases''' that can be clicked. | || '''Hyperlink''' within '''documents''' are words or '''phrases''' that can be clicked. | ||
− | On clicking them, we jump to * a new '''document''' or | + | On clicking them, we jump to |
+ | * a new '''document''' or | ||
* a new section within the current '''document''' or | * a new section within the current '''document''' or | ||
* Even to a webpage. | * Even to a webpage. | ||
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|| Only Narration | || Only Narration | ||
− | Point to '''Sheet | + | Point to '''Sheet 1''' and then to '''Sheet 3'''. |
− | || In this file, our main '''data''' is in '''Sheet | + | || In this file, our main '''data''' is in '''Sheet 1''' and the rest of the content in '''Sheet 3'''. |
− | Let’s say we want to jump from '''Sheet | + | Let’s say we want to jump from '''Sheet 1''' to '''Sheet 3'''. |
|- | |- | ||
− | || Click on '''Sheet | + | || Click on '''Sheet 1''' |
− | || First, click on the '''Sheet | + | || First, click on the '''Sheet 1''' tab. |
|- | |- | ||
− | || Type '''Sheet | + | || Type '''Sheet 3''' in '''B10''' |
− | || Here let’s click on '''cell | + | || Here let’s click on '''cell B10''' and type '''Sheet 3.''' |
|- | |- | ||
− | || Point to '''Input | + | || Point to '''Input line''' |
− | || You see that the name '''Sheet | + | || You see that the name '''Sheet 3''' is displayed on the '''Input line.''' |
|- | |- | ||
− | || Select text '''Sheet | + | || Select text '''Sheet 3''' in the input line. |
− | || Now select the text '''Sheet | + | || Now select the text '''Sheet 3''' in the '''Input Line'''. |
|- | |- | ||
− | || Click on the '''Insert | + | || Click on the '''Insert Hyperlink''' icon on the '''Standard toolbar'''. |
− | || After selecting the text, click on the '''Insert | + | || After selecting the text, click on the '''Insert Hyperlink''' icon in the '''Standard toolbar'''. |
|- | |- | ||
|| Point to the '''Hyperlink''' dialog box. | || Point to the '''Hyperlink''' dialog box. | ||
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|| At the bottom, click on the '''Apply''' button first and then on the '''Close''' button. | || At the bottom, click on the '''Apply''' button first and then on the '''Close''' button. | ||
|- | |- | ||
− | || Point to highlighted text '''Sheet | + | || Point to highlighted text '''Sheet 3''' |
− | || Now the text '''Sheet | + | || Now the text '''Sheet 3''' is highlighted in the '''cell'''. |
|- | |- | ||
|| Click on any random '''cell''' | || Click on any random '''cell''' | ||
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|| We have been redirected to '''Sheet 3.''' | || We have been redirected to '''Sheet 3.''' | ||
|- | |- | ||
− | || Click on the '''Sheet | + | || Click on the '''Sheet 1''' tab |
|| Let us go back to '''Sheet 1.''' | || Let us go back to '''Sheet 1.''' | ||
|- | |- | ||
− | || Click on '''B10''' in '''Sheet | + | || Click on '''B10''' in '''Sheet 1''' |
|| To remove the '''hyperlink''', first click on the '''cell B10 '''in''' Sheet 1''' | || To remove the '''hyperlink''', first click on the '''cell B10 '''in''' Sheet 1''' | ||
|- | |- | ||
− | || Right click and Point on '''Clear Direct | + | || Right click and Point on '''Clear Direct Formatting''' |
− | || Right-click on the cell and select '''Clear Direct | + | || Right-click on the cell and select '''Clear Direct Formatting''' from the context menu. |
− | Alternatively, we can click on the '''Clear Direct | + | Alternatively, we can click on the '''Clear Direct Formatting '''icon in the''' Standard Toolbar.''' |
|- | |- | ||
|| Point to the text which no longer is a hyperlink. | || Point to the text which no longer is a hyperlink. | ||
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|| For this demonstration, I will be using the file '''Contact-Details.ods''' | || For this demonstration, I will be using the file '''Contact-Details.ods''' | ||
− | The same is available in the '''Code | + | The same is available in the '''Code Files''' link. |
Pls download and save it in the folder where you have saved '''Personal-Finance-Tracker.ods''' | Pls download and save it in the folder where you have saved '''Personal-Finance-Tracker.ods''' | ||
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|- | |- | ||
|| Type '''Contact Details''' in '''B10''' | || Type '''Contact Details''' in '''B10''' | ||
− | || Click on '''cell | + | || Click on '''cell B10''' and type '''Contact Details.''' |
|- | |- | ||
|| Select text '''Contact Details''' in the input line. | || Select text '''Contact Details''' in the input line. | ||
− | || Now select the text '''Contact Details''' in the '''Input | + | || Now select the text '''Contact Details''' in the '''Input Line'''. |
|- | |- | ||
− | || Click on the '''Insert | + | || Click on the '''Insert Hyperlink''' icon on the '''Standard toolbar'''. |
− | || After selecting the text, click on the '''Insert | + | || After selecting the text, click on the '''Insert Hyperlink''' icon in the '''Standard toolbar'''. |
|- | |- | ||
|| Point to the '''Hyperlink''' dialog box. | || Point to the '''Hyperlink''' dialog box. | ||
Line 301: | Line 302: | ||
|- | |- | ||
|| Type '''Spoken''' in '''B10''' | || Type '''Spoken''' in '''B10''' | ||
− | || Click on '''cell | + | || Click on '''cell B10''' and type '''Spoken''' |
|- | |- | ||
|| Select text '''Spoken''' in the input line. | || Select text '''Spoken''' in the input line. | ||
− | || Now select the text '''Spoken''' in the '''Input | + | || Now select the text '''Spoken''' in the '''Input Line'''. |
|- | |- | ||
− | || Click on the '''Insert | + | || Click on the '''Insert Hyperlink''' icon on the '''Standard toolbar'''. |
− | || After selecting the text, click on the '''Insert | + | || After selecting the text, click on the '''Insert Hyperlink''' icon in the '''Standard toolbar'''. |
|- | |- | ||
|| Point to the '''Hyperlink''' dialog box. | || Point to the '''Hyperlink''' dialog box. | ||
Line 363: | Line 364: | ||
|- | |- | ||
|| '''Slide:'''Assignment | || '''Slide:'''Assignment | ||
− | || As an assignment* Open '''Spreadsheet-Practice.ods''' file | + | || As an assignment |
− | * Find out the '''sum | + | * Open '''Spreadsheet-Practice.ods''' file |
− | * Use '''sum total '''to display it on a different '''sheet''' using '''cell | + | * Find out the '''sum total''' of salary in '''Sheet 1.''' |
+ | * Use '''sum total '''to display it on a different '''sheet''' using '''cell referencing'''. | ||
* Use the '''Hyperlink''' icon and link '''LibreOffice''' website '''https://www.libreoffice.org/''' | * Use the '''Hyperlink''' icon and link '''LibreOffice''' website '''https://www.libreoffice.org/''' | ||
Line 377: | Line 379: | ||
|| '''Slide:''' Spoken tutorial workshops | || '''Slide:''' Spoken tutorial workshops | ||
|| | || | ||
− | * We conduct workshops using '''Spoken | + | * We conduct workshops using '''Spoken Tutorials''' and give certificates. |
* For more details, please write to us. | * For more details, please write to us. | ||
Line 385: | Line 387: | ||
|- | |- | ||
| | '''Slide: '''Acknowledgement | | | '''Slide: '''Acknowledgement | ||
− | | | '''Spoken | + | | | '''Spoken Tutorial''' project is funded by '''MHRD''', Govt. of India. |
|- | |- | ||
|| '''Slide: Thank you''' | || '''Slide: Thank you''' |
Latest revision as of 02:45, 11 September 2020
Title: Linking Calc Data
Author: Arvind Pillai
Novice reviewer: Nikita Misal and Pooja Molya
Domain reviewer: Praveen S
Keywords: LibreOffice,Calc,Ubuntu,Use reference in Calc, Use Hyperlinks in Calc
VISUAL CUE | NARRATION |
Slide: Title | Welcome to the spoken tutorial on Linking Calc Data. |
Slide: Learning Objectives | In this tutorial, we will learn:
|
Slide: System Requirements | This tutorial is recorded using
|
Slide:Reference Cells | LibreOffice Calc allows you to reference
|
Open Personal-Finance-Tracker.ods. | Let’s open Personal-Finance-Tracker.ods. |
Slide: Code files |
|
Point to Cost and Spent | Now, let us find the sum total of the components under Spent and Received. |
Click on cell C8 | Click on the cell C8. |
Click on the little black box at the bottom-right corner of the cell
Drag it till cell E8 and release the mouse button. |
Click on the little black box that is visible at the bottom-right corner of the cell.
Drag it till cell E8 and release the mouse button. |
Point to the total balance under Cost and Spent | Now, we will display the total balance under Cost and Spent on a different sheet.
We will do this using cell referencing. |
Click on Sheet 3 | Let’s go to Sheet 3. |
Click on cell A1.
Type COMPONENT inside it. |
Now click on cell A1 and type the heading as COMPONENT inside it. |
Click on cell B1
Type BALANCE inside it. |
Click on cell B1 and type the heading BALANCE inside it. |
Narration Only | Now, let’s type the names of the components under this heading. |
Click on cell A3 Type COSTS >> press Enter | Click on the cell A3 and type COST and press Enter. |
Click on cell A4
Type Spent |
Below COST, let’s type the next component as SPENT in cell A4. |
Click on cell E3 | Now, click on the empty cell B3. |
Point to the cells B3 and B4
Point to the text Cost in A3 and Spent in A4 Point to Sheet1 tab at the bottom. |
The cells B3 and B4 will have the total balance under the headings COST and SPENT.
It has already been calculated in Sheet 1. This will be done by referencing. |
Click on = next to the input line. | Let’s make the cell reference in cell B3.
Click on the equal to sign named Formula next to the Input line. |
Click on Sheet 1 tab. | Now, on the Sheet tab click on Sheet 1. |
Click on cell C8 which has the total for Cost | In this sheet, we will click on cell C8 which contains the total for Cost. |
Point to input line | Notice that in the Input line, the statement $Sheet 1 dot C8, is displayed. |
Click on Checkmark next to the input line. | Now click on the check mark named Accept next to the Input line. |
Point to the cell B3 which appears in the Sheet 3. | Notice that we redirected back to Sheet 3.
And the grand total in Sheet 1 is automatically filled in cell B3 of Sheet 3. |
Show demo of Spent Sum total referencing. | Similarly,we can enter the grand totals of other components through referencing. |
Click on Sheet 1 then back on Sheet 3 | Referencing is very useful to summarise data if there are many sheets. |
Only Narration | Now, let’s learn how to insert Hyperlinks in Calc sheets. |
Slide: What is a Hyperlink? | Hyperlink within documents are words or phrases that can be clicked.
On clicking them, we jump to
|
Only Narration
Point to Sheet 1 and then to Sheet 3. |
In this file, our main data is in Sheet 1 and the rest of the content in Sheet 3.
Let’s say we want to jump from Sheet 1 to Sheet 3. |
Click on Sheet 1 | First, click on the Sheet 1 tab. |
Type Sheet 3 in B10 | Here let’s click on cell B10 and type Sheet 3. |
Point to Input line | You see that the name Sheet 3 is displayed on the Input line. |
Select text Sheet 3 in the input line. | Now select the text Sheet 3 in the Input Line. |
Click on the Insert Hyperlink icon on the Standard toolbar. | After selecting the text, click on the Insert Hyperlink icon in the Standard toolbar. |
Point to the Hyperlink dialog box. | The Hyperlink dialog box appears. |
Click on Document | On the left side, click on Document. |
Point to Target in Document | Under Target in Document section, click on the circle icon to the right.
The Target in Document list box opens. |
Expand Sheets by clicking on the arrow >> select Sheet 3
Click on Apply and Close button |
Expand Sheets by clicking on the arrow and select Sheet 3.
Click on the Apply button and then on Close button. |
Point to Target field >> Sheet 3. | In the Hyperlink dialog box, in the Target field we see the text Sheet 3. |
Point on the URL field | We also see that the path of Sheet 3 gets inserted in the URL field. |
Click on Apply >> click on Close button | At the bottom, click on the Apply button first and then on the Close button. |
Point to highlighted text Sheet 3 | Now the text Sheet 3 is highlighted in the cell. |
Click on any random cell | Click anywhere outside to deselect the cell. |
Cursor on Sheet 3
Press Ctrl+left key mouse |
Keep the cursor on the word Sheet 3.
And press the Ctrl key and the left mouse-button together. |
Highlight with a red box | We have been redirected to Sheet 3. |
Click on the Sheet 1 tab | Let us go back to Sheet 1. |
Click on B10 in Sheet 1 | To remove the hyperlink, first click on the cell B10 in Sheet 1 |
Right click and Point on Clear Direct Formatting | Right-click on the cell and select Clear Direct Formatting from the context menu.
Alternatively, we can click on the Clear Direct Formatting icon in the Standard Toolbar. |
Point to the text which no longer is a hyperlink. | The text is no longer hyperlinked.
It is just like any normal text in the spreadsheet. |
Only narration | Next we will learn how to create a hyperlink to an external file. |
Show to Contact-Details.ods in file browser | For this demonstration, I will be using the file Contact-Details.ods
The same is available in the Code Files link. Pls download and save it in the folder where you have saved Personal-Finance-Tracker.ods |
Switch to Personal-Finance-Tracker.ods | Let us go back to Personal-Finance-Tracker.ods |
Type Contact Details in B10 | Click on cell B10 and type Contact Details. |
Select text Contact Details in the input line. | Now select the text Contact Details in the Input Line. |
Click on the Insert Hyperlink icon on the Standard toolbar. | After selecting the text, click on the Insert Hyperlink icon in the Standard toolbar. |
Point to the Hyperlink dialog box. | The Hyperlink dialog box appears. |
Click on Document option | To create a hyperlink to another spreadsheet or document, click on the Document option. |
Click on the folder icon on the right of Path field | Click on the folder icon on the right of the Path field. |
Click on Desktop >> Scroll down & locate Contact-Details.ods | Select Desktop location.
Scroll down and locate the new spreadsheet Contact-Details.ods which we had saved. |
Select Contact-Details.ods and click on Open button | Now, double-click on the “Contact-Details.ods” file. |
Point on the Path field | We see that the path to the file gets inserted in the Path field. |
Click on Apply >> click on Close button | At the bottom, click on the Apply button first and then on the Close button. |
Point to highlighted text Contact Details | Now the text Contact Details is highlighted in the cell. |
Click on any random cell | Click anywhere outside to deselect the cell. |
Point to Contact Details | We see that the text "Contact Details" is blue in color.
Which means the text is now a hyperlink. |
Cursor on Contact Details
Press Ctrl+left key mouse |
Keep the cursor on the word Contact Details.
And press the Ctrl key and the left mouse-button together. |
Point to Contact Details.ods | We see that the file Contact Details.ods opens up. |
Click on X icon | Click on the X icon at the top right corner to close this file. |
Undo the changes. | Let us undo these changes. |
Only narration. | Hyperlinking to a web page is similar. |
Type Spoken in B10 | Click on cell B10 and type Spoken |
Select text Spoken in the input line. | Now select the text Spoken in the Input Line. |
Click on the Insert Hyperlink icon on the Standard toolbar. | After selecting the text, click on the Insert Hyperlink icon in the Standard toolbar. |
Point to the Hyperlink dialog box. | The Hyperlink dialog box appears. |
Go to the left pane >> Point to the Internet.
Go to the Hyperlink Type >> Point to Web. |
In the Hyperlink dialog box, by default, the Internet section is selected in the left pane.
In the Hyperlink Type section, the Web radio button is also selected. |
Type https://spoken-tutorial.org in the URL field.
Click on the Apply >> Close. |
Now in the URL field, type https://spoken-tutorial.org
At the bottom, click on the Apply button and then on the Close button. |
Click on any random cell | Click anywhere outside to deselect the cell. |
Point to hyperlinked text. | Observe that the text Spoken becomes a hyperlinked text. |
Only Narration | For the next part of this demonstration, you will need internet connectivity.
If you don’t have it, then skip this part. |
Press Ctrl + click on hyperlinked text.
Point to website page |
By holding the Ctrl key click on the hyperlinked text.
We will be redirected to the relevant URL. <<PAUSE>> |
Only narration. | So, these are the different methods to create hyperlinks in Calc. |
Narration: | This brings us to the end of this tutorial.
Let us summarize. |
Slide: Summary | In this tutorial, we learnt to:
|
Slide:Assignment | As an assignment
|
Slide: About Spoken Tutorial Project |
|
Slide: Spoken tutorial workshops |
|
Slide: Forums | Pls post your timed queries in this forum. |
Slide: Acknowledgement | Spoken Tutorial project is funded by MHRD, Govt. of India. |
Slide: Thank you
Acknowledgement to DesiCrew |
This tutorial was originally contributed by DesiCrew Solutions Pvt. Ltd. in 2011
This is Arvind along with Spoken Tutorial team from IIT Bombay signing off. Thank you for watching. |