Difference between revisions of "LibreOffice-Suite-Calc-6.3/C2/Introduction-to-LibreOffice-Calc/English"
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− | || Let’s close this '''spreadsheet''' by clicking on '''File menu | + | || Let’s close this '''spreadsheet''' by clicking on '''File menu''' and then '''Close'''. |
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|| Only Narration | || Only Narration |
Revision as of 13:44, 3 July 2020
Title: Introduction to LibreOffice Calc
Author: Arvind Pillai
Novice reviewer: Nikita Misal
Domain reviewer: Praveen S
Keywords: LibreOffice Calc, Installation of Calc, Toolbars in Calc, Open new spreadsheet in Calc, Open an existing spreadsheet, Save a spreadsheet, Close a spreadsheet, Save Calc file as MS Excel spreadsheet, Export Calc file as a PDF document
Visual Cue | Narration |
Slide: Title | Welcome to the spoken tutorial on Introduction to LibreOffice Calc. |
Slide: Learning Objectives | In this tutorial, we will learn:
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Slide: What is LibreOffice Calc?
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What is LibreOffice Calc?
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Slide: OS and versions | LibreOffice Calc can run on any of the following operating systems:
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Slide: System Requirements | This tutorial is recorded using
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Slide: LibreOffice Installation |
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Narration only | Let us learn to open LibreOffice Calc. |
Click on Show Application >>search bar type Calc >>
Click on LibreOffice Calc icon |
In Ubuntu Linux OS, click on the Show Applications icon at the bottom left corner.
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Click on Start menu >>search bar type Calc >>
Click on LibreOffice Calc icon |
In Windows OS, click on the Start Menu icon located at the bottom left corner.
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Only Narration: | This will open an empty spreadsheet document in the main Calc window.
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Point to title bar, menu bar, standard toolbar,
formatting bar, formula bar, status bar and Sidebar |
The Calc window has various toolbars.
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Narration only | The entire spreadsheet document in Calc is called a workbook. |
Click on cell C6.
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The work area where the data is to be typed, contains various cells in the form of a grid.
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Highlight cell referenced as A1 with the cursor.
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A particular cell refers to an intersection of a row and a column.
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Point to the highlighted cell referenced as A1 with the cursor.
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Cells can hold information like text, numbers, formulae, and many other data elements.
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Point to Sheets tab
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We can see a sheet tab at the bottom left corner of the spreadsheet.
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Point to the Sheets tab below.
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Each spreadsheet can have several sheets.
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Click on the cell referenced as “A1”
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Each row is identified by a number and each column by an English alphabet.
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Click on the column starting with “A” and go on to the right.
Click on the row starting with “1”and go down. |
The columns start from “A” and go on to the right.
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Point to Name box and Input line. |
Along with the toolbars, we have two additional fields also at the top.
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Click on the cell referenced as “A1”-> Point to “Name Box” at the top-left. | The column and row headers form the cell references.
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Only Narration | This was a brief description of the various components in Calc.
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Click on New Icon | We can open a new spreadsheet by clicking on the New icon in the Standard toolbar. |
Click File menu
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Alternatively go to the File menu in the menu bar.
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Only Narration
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A new Calc spreadsheet named Untitled 2 opens up.
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Only Narration | Now we will learn how to build a “Personal Finance Tracker” in the spreadsheet.
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Only Narration | Let us learn how to input data in a few cells in the spreadsheet. |
Click on cell A1
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Click on the cell referenced as A1 in the spreadsheet.
It denotes the serial number of items which we will input in the spreadsheet. |
Click on cell B1 ->Type “Items”.
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Now click on the cell referenced as B1 and type another heading “Items”.
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Click on cell C1->write “Cost”
Click on cell D1->write “Spent” Click on cell E1->write “Received” Click on cell F1->write “Date” Click on cell G1->write “Account” |
Similarly, click on the cells C1, D1, E1, F1 and G1 one after the other.
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Only narration | We’ll add some data for each of these headings in later tutorials. |
Only Narration | Once done typing our document, we should save it for future use. |
Click on File | To save the file, click on the Save icon in the Standard toolbar. |
Dialog box
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A dialog box appears on the screen.
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Select Desktop location | On the left side, I’ll select Desktop as file location to save my file. |
Point to the File type drop-down
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Notice, we have a File type drop-down at the bottom right corner.
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Scroll the options
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It shows a list of file types or file extensions in which we can save our file.
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Click on ODF Spreadsheet (.ods). | I will click on the ODF Spreadsheet option to save my file.
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Click on Save button. | Click on the Save button at the top right corner of the dialog box. |
Calc window | We will be redirected back to the Calc window. |
Point to “Personal-Finance-Tracker.ods” in the title bar. | Observe the change in the title bar now.
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Point to “Microsoft Excel 97/2003/XP(.xls)”
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Besides saving in dot ods format, we can also save our file in dot xls and in dot xlsx format.
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Click Save icon dropdown >> Save As. | Click on the dropdown arrow beside the Save icon and then on the Save As option. |
Click on File type drop-down
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In the Save As dialog box, click on File type drop-down at the bottom right corner.
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Click on the Save button. | Click on the Save button at the top right corner of the dialog box. |
Point to Confirm File Format dialog box
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If we save the file in any other file format, Confirm File Format dialog box opens up.
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Click on Use Excel 2007-365 format | Then click on the Use Excel 2007-365 format button. |
Calc window
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We will be redirected back to the Calc window.
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Point to Export Directly as PDF icon. | The spreadsheet can also be exported to PDF format.
To do so, click on the Export Directly as PDF icon in the Standard toolbar. |
Click on File >> >> Export as PDF
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Alternatively, we can do so by clicking on the File menu in the menu bar.
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Point to PDF Option dialog box
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PDF options dialog box opens up.
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Click on Export button
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Choose the location where we wish to save and then click on the Save button.
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Click File >> Save As.
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Another popular file extension which opens in most applications is dot csv.
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Only Narration | Additionally, we can save the spreadsheet in dot html format, which is a web page format.
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Scroll the File type drop-down
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In the File type drop-down, scroll down and select HTML Document (Calc)(.html).
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Choose Desktop as file location >> Click on Save. | Again choose the same file location to save.
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Point to Confirm File Format dialog box
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The Confirm File Format dialog box opens up.
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Click on Use HTML Document (Calc) Format. | Then click on the Use HTML Document (Calc) Format button. |
Point to title bar. | We see that the file gets saved with dot html extension.
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Click File >> Close | Let’s close this spreadsheet by clicking on File menu and then Close. |
Only Narration | Next we will learn how to open an existing spreadsheet in LibreOffice Calc. |
Only Narration | Let's open the spreadsheet Personal-Finance-Tracker.ods |
Click on Open File
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Click on the Open File menu on the left of the LibreOffice interface.
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Click on Personal-Finance-Tracker.ods
>> Click on Open |
Now in the list of filenames that appears, choose Personal-Finance-Tracker.ods.
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Only Narration | Likewise, we can also open files with dot xls and dot xlsx extensions in Calc. |
Narration Only | Next let’s see how to modify a file and save it under the same filename.
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Click on the cell A1
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To do so, first click on the cell referenced as A1.
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Click on Font Size -> Select 14
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Click on the down-arrow in the Font Size field in the Standard toolbar.
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Click on Font Name >> Arial. |
Next, let us change the font we are using.
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Repeat the above actions Bold, Font Size and Font name for rest of the headings | Likewise, modify the rest of the headings. |
Click on the Save icon. | Let us now save the changes that we have made.
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Only Narration | Let's close the spreadsheet now. |
Click on File >> Close | Click on the File menu in the menu bar and then click on the Close option. |
Only Narration | This brings us to the end of this spoken tutorial.
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Slide: Summary | In his tutorial, we learnt:
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Slide: Assignment
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As an assignment
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Slide: About Spoken Tutorial Project |
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Slide: Spoken tutorial workshops |
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Slide:Answers for THIS Spoken Tutorial |
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Slide: Forum for specific Questions |
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Slide: Acknowledgement | The Spoken Tutorial project is funded by MHRD, Govt. of India. |
Slide: Thank you
Acknowledgement to DesiCrew |
This tutorial was originally contributed by DesiCrew Solutions Pvt. Ltd. in 2011
Thank you for watching. |