Difference between revisions of "FrontAccounting-2.4.7/C2/Purchase-and-Reports-in-FrontAccounting/English"
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* Create '''Suppliers invoice ''' | * Create '''Suppliers invoice ''' | ||
* Generate various '''reports''' on the '''transactions''' | * Generate various '''reports''' on the '''transactions''' | ||
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| style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In this tutorial, we will learn to | | style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In this tutorial, we will learn to | ||
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* Higher secondary commerce & accounting | * Higher secondary commerce & accounting | ||
* Principles of Bookkeeping | * Principles of Bookkeeping | ||
− | |||
− | |||
| style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| To practise this tutorial, you must have knowledge of: | | style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| To practise this tutorial, you must have knowledge of: | ||
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* A product or service that has been bought by an individual or business. | * A product or service that has been bought by an individual or business. | ||
* A business attempting to acquire goods or services to accomplish its goals. | * A business attempting to acquire goods or services to accomplish its goals. | ||
− | |||
− | |||
| style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| '''Purchase '''refers to | | style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| '''Purchase '''refers to | ||
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* '''Note from a Supplier''' | * '''Note from a Supplier''' | ||
* '''Suppliers invoice''' | * '''Suppliers invoice''' | ||
− | |||
| style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| The steps to be followed for a '''Purchase Entry '''are: | | style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| The steps to be followed for a '''Purchase Entry '''are: | ||
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* Bank name: State Bank of India | * Bank name: State Bank of India | ||
* Credit limit : 100,000 | * Credit limit : 100,000 | ||
− | |||
− | |||
| style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Here, we need to fill in all the necessary information related to a '''Supplier.''' | | style="border:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Here, we need to fill in all the necessary information related to a '''Supplier.''' | ||
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|- | |- | ||
| style="border:0.75pt solid #000000;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.092cm;padding-right:0.106cm;"| Click>>'''Price before Tax'''>> 48,000 | | style="border:0.75pt solid #000000;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.092cm;padding-right:0.106cm;"| Click>>'''Price before Tax'''>> 48,000 | ||
− | | style="border:0.75pt solid #000000;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.092cm;padding-right:0.106cm;"| Now, in the '''Price before Tax '''field, I will type the '''Price '''as 48,000 | + | | style="border:0.75pt solid #000000;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.092cm;padding-right:0.106cm;"| Now, in the '''Price before Tax '''field, I will type the '''Price '''as 48,000. |
|- | |- | ||
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Bank balance : 2,23,627 | Bank balance : 2,23,627 | ||
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| So far, in our '''company''', we made few '''transactions''' related to | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| So far, in our '''company''', we made few '''transactions''' related to '''Sales '''and '''Purchases'''. |
− | + | ||
− | '''Sales '''and '''Purchases'''. | + | |
Now let us see various '''reports''' related to these '''transactions'''. | Now let us see various '''reports''' related to these '''transactions'''. | ||
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|- | |- | ||
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Point to''' start date''' and '''end date''' | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Point to''' start date''' and '''end date''' | ||
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Select the ''' | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Select the '''Start Date''' and '''End Date '''for the '''transactions''' to see the '''report'''. |
|- | |- | ||
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|- | |- | ||
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| '''Report Classes'''>> click on '''General ledger '''link. | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| '''Report Classes'''>> click on '''General ledger '''link. | ||
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In the next window, under '''Report Classes''', click on '''General | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In the next window, under '''Report Classes''', click on '''General Ledger '''link. |
|- | |- | ||
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Right panel >> click on '''List of journal entries''' | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Right panel >> click on '''List of journal entries''' | ||
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Then click on '''List of | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Then click on '''List of Journal Entries '''link on the right panel. |
|- | |- | ||
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Point to the date | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Point to the Start date and End Date |
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Select the ''' | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Select the '''Start Date''' and '''End Date '''for the transactions to see the '''report'''. |
|- | |- | ||
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| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on the '''Display:List of journal entries '''button at the top right corner. | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on the '''Display:List of journal entries '''button at the top right corner. | ||
− | We can see all''' | + | We can see all''' Journal Entries''' that are entered in the '''company'''. |
|- | |- | ||
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|- | |- | ||
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| '''In Report classes''', click on''' General Ledger '''link'''. ''' | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| '''In Report classes''', click on''' General Ledger '''link'''. ''' | ||
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Under '''Report classes''', click on''' General Ledger '''link | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Under '''Report classes''', click on''' General Ledger '''link. |
|- | |- | ||
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Right panel>> click on '''Trial Balance''' link | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Right panel>> click on '''Trial Balance''' link | ||
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In the right panel, click on '''Trial Balance''' link. | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In the right panel, click on '''Trial Balance''' link. | ||
+ | |||
+ | |- | ||
+ | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Point to the Start date and End Date | ||
+ | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Select the '''Start Date''' and '''End Date '''for the transactions to see the '''report'''. | ||
|- | |- | ||
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on '''Display:Trial balance''' | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on '''Display:Trial balance''' | ||
− | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on '''Display:Trial balance''' button at the top right. | |
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| | + | |
− | + | ||
− | Click on '''Display:Trial balance''' button at the top right. | + | |
We can see the corresponding '''report'''. | We can see the corresponding '''report'''. | ||
− | This is based on the list of all the ''' | + | This is based on the list of all the '''General Ledger accounts.''' |
|- | |- | ||
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|- | |- | ||
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on '''Balance''' '''sheet''' | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on '''Balance''' '''sheet''' | ||
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on '''Balance | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on '''Balance Sheet''' link on the right panel. |
|- | |- | ||
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Point to the date | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Point to the Start date and End Date |
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Select the ''' | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Select the '''Start Date''' and '''End Date '''for the '''transactions''' to see the '''report'''. |
|- | |- | ||
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on '''Display: Balance''' '''sheet''' | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on '''Display: Balance''' '''sheet''' | ||
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on '''Display: Balance | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Click on '''Display: Balance sheet''' button at the top right. |
We can see the corresponding '''report''' of '''Assets and Liabilities''' | We can see the corresponding '''report''' of '''Assets and Liabilities''' | ||
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|- | |- | ||
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In '''Report classes''', click on '''customer '''link | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| In '''Report classes''', click on '''customer '''link. |
− | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Under '''Report classes''', click on '''Customer '''link | + | | style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Under '''Report classes''', click on '''Customer '''link. |
− | Here we can see | + | Here we can see '''Price listing, customer detail listing, Customer trial balance.''' |
− | + | Explore these '''reports''' on your own. | |
|- | |- | ||
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Acknowledgement | Acknowledgement | ||
− | | style="border:0.75pt solid #000000;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.092cm;padding-right:0.106cm;"| * The video at the following link summarises the '''Spoken Tutorial '''project. | + | | style="border:0.75pt solid #000000;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.092cm;padding-right:0.106cm;"| |
+ | * The video at the following link summarises the '''Spoken Tutorial '''project. | ||
* Please download and watch it | * Please download and watch it | ||
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About workshops | About workshops | ||
− | | style="border:0.75pt solid #000000;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.092cm;padding-right:0.106cm;"| * The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates. | + | | style="border:0.75pt solid #000000;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.092cm;padding-right:0.106cm;"| |
+ | * The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates. | ||
* For more details, please write to us. | * For more details, please write to us. |
Latest revision as of 15:24, 22 November 2019
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Slide 1 :
Title Slide |
Welcome to the spoken tutorial on Purchases and Reports in FrontAccounting |
Slide 2 :
Learning Objectives
|
In this tutorial, we will learn to
|
Slide 3 :
System Requirements
|
To record this tutorial, I am using
|
Slide 4 :
Pre -requisites To practise this tutorial, you must have knowledge of:
|
To practise this tutorial, you must have knowledge of:
|
You should have already
If not, for relevant FrontAccounting tutorials please visit https://spoken-tutorial.org |
And you should have already set up an Organisation/Company in FrontAccounting
If not, for relevant FrontAccounting tutorials please visit this website. |
Slide 5:
Start XAMPP service |
Start the XAMPP services before you begin working on FrontAccounting interface. |
Narration | Let us understand the meaning of Purchase. |
Slide 6:
What is Purchase?
|
Purchase refers to
|
Narration | Now, let us open the FrontAccounting interface. |
Click on browser >>localhost/account >> Press Enter | Open the browser, type
localhost/account and press Enter. |
Point to the page | The login page appears. |
Enter Username and Password >>
Click>>Login button>> |
Type the username as admin and the password.
Then click on the Login button. |
Narration
Point and click on the >>Purchases Tab>> |
FrontAccounting interface opens.
Click on the Purchases tab. |
Narration | Let us see the procedure for Purchases in FrontAccounting. |
Slide 7:
Purchase Entry
|
The steps to be followed for a Purchase Entry are:
|
Narration | But first let us understand the meaning of Supplier. |
Slide 8:
Who is Supplier? A person or business that supplies goods or services. |
Supplier is a person or business that supplies goods or services. |
Return back to the FrontAccounting interface. | Switch back to the FrontAccounting interface. |
Click on the Suppliers tab. | In the Maintenance panel, click on the Suppliers link. |
Highlight with red box
|
Here, we need to fill in all the necessary information related to a Supplier.
I have filled the required details as shown here. |
Click>> Add New Suppliers Details >>
Point to the message A New Supplier has been added. |
Scroll down.
Click on Add New Supplier Details button at the bottom of the window. We can see the confirmation message for the saved entry. |
Click>> Update Supplier >> | We need to apply these changes for the new Purchase Order Entry.
Scroll down and click on the Update Supplier button at the bottom of the window. |
Point to the message bar
Supplier has been updated |
The success message shows that we have updated the supplier. |
Click to the Back option | Scroll down. Click on the Back link at the bottom of the window. |
Point to Purchase Order Entry link | Let us make a Purchase Order Entry.
It is used to register all Purchase Orders in the system. |
Click on the Purchases Order Entry link | In the Transactions panel, click on the Purchase Order Entry link. |
Point >> Supplier textbox>>
Narration current credit:0.00 |
We can see the details with the Supplier name and other related information.
This is because we had already updated the details of the supplier earlier. |
Highlight the option of Supplier’s reference with red box.Type the Suppliers reference S001. | It is mandatory to give Supplier’s reference.
So, I will type the Supplier’s reference as S001. |
Click >> Item Description dropdown menu>> | In the Item Description drop-down menu, select Item as Dell laptop. |
Click>> Quantity field >>2 | In the Quantity field, I will type 2 as the quantity. |
Point to >>Required Delivery Date>> | Select the Required Delivery Date accordingly.
By default, it will be 10 days after the order date. I’ll keep the same. |
Click>>Price before Tax>> 48,000 | Now, in the Price before Tax field, I will type the Price as 48,000. |
Click>> Add item button>> | To save the entry, click on the Add Item button at the right end of the row. |
Point >> Sub-Total and Amount Total Balance >> 107,520 | We can see the Amount Total along with the GST. |
Click on the Place Order button
Point to the message “Purchase Order has been entered.” |
Now, click on the Place Order button at the bottom of the window.
The success message shows that the Purchase Order has been placed. |
Narration | Now, we need to receive the items for the Purchase Order. |
Click on the Received Items on this Purchase Order option. | In the window, click on the link Receive Items on this Purchase Order.
We can see the details of the received items for our Purchase Order. |
Click on the Process Received Items button. | Click on the Process Receive Items button at the bottom of the window. |
Point to the message
Purchase Order Delivery has been processed. |
We can see a message, “Purchase Order delivery has been processed.” |
Highlight the options with the red box-
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Below that, we can see some more options.
You may explore these options on your own later. |
Narration | After this, we need to receive a Purchase invoice. |
Click on the Entry purchase invoice for this receival | So, click on Entry purchase invoice for this receival link.
Here, we can see the details to enter Supplier invoice. |
Type S001 as Supplier’s reference. | Type S001 as the Supplier’s reference.
It will give an error if you don’t give the supplier reference. |
Click on the Add button
107,520 |
Click on the Add button at the right end of the row.
Scroll down. We can see the details for the invoice with the GST. |
Click on the Enter Invoice button. | Click on the Enter Invoice button at the bottom of the window. |
Point to the message Supplier invoice has been processed | We can see a message that we have successfully processed the Supplier invoice. |
Narration | Next, we need to pay the Supplier against the invoice made. |
Click Entry supplier payment for this invoice. | Click on Entry supplier payment for this invoice link. |
Point to Supplier Payment Entry. Narration | We see the Supplier Invoice details showing that we need to pay the Supplier. |
Narration
Point to the bank balance |
Also, there has to be some Bank Balance to pay the Supplier. |
Type ‘Being payment made to the supplier - S001’ | In the Memo field, type ‘Being payment made to the supplier - S001’ |
Click on the Enter Payment button. | Then click on the Enter Payment button at the bottom of the window. |
Point to the message
“Payment has been successfully entered.” |
The confirmation message shows that we have successfully made the Payment. |
Highlight the options with the red box-
|
Below that, we can see some more options.
You may explore these options on your own later. |
Click on the View the GL journal Entries for this Payment. | Next, click on View the GL journal Entries for this Payment link.
Click on the close link at the bottom of the window. |
Slide 9:
Assignment
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As an assignment, do the following:
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Narration
Bank balance : 2,23,627 |
So far, in our company, we made few transactions related to Sales and Purchases.
Now let us see various reports related to these transactions. |
Click on Banking and General Ledger
Inquiries and Reports>>click on Banking Reports |
Click on Banking and General Ledger tab.
Under Inquiries and Reports panel, click on Banking Reports link. |
Click on Bank statement | Click on Bank statement link on the right panel. |
Point to Bank Accounts | In the right panel, keep the Bank Accounts field as Current account. |
Point to start date and end date | Select the Start Date and End Date for the transactions to see the report. |
Click on the Display:Bank statement | Click on the Display:Bank statement button at the top right corner.
We can see a consolidated Bank statement report. |
Close the window. | Close this window. |
Click on Sales tab. | Next, click on Sales tab. |
Inquiries and Reports panel>> click on Customer and Sales Reports. | In the Inquiries and Reports panel, click on Customer and Sales Reports link. |
Report Classes>> click on General ledger link. | In the next window, under Report Classes, click on General Ledger link. |
Right panel >> click on List of journal entries | Then click on List of Journal Entries link on the right panel. |
Point to the Start date and End Date | Select the Start Date and End Date for the transactions to see the report. |
Click on Display:List of journal entries | Click on the Display:List of journal entries button at the top right corner.
We can see all Journal Entries that are entered in the company. |
Close the window. | Let’s close this window. |
In Report classes, click on General Ledger link. | Under Report classes, click on General Ledger link. |
Right panel>> click on Trial Balance link | In the right panel, click on Trial Balance link. |
Point to the Start date and End Date | Select the Start Date and End Date for the transactions to see the report. |
Click on Display:Trial balance | Click on Display:Trial balance button at the top right.
We can see the corresponding report. This is based on the list of all the General Ledger accounts. |
Close the window. | Close the window. |
In Report classes, click on General Ledger | Under Report classes, click on General Ledger link. |
Click on Balance sheet | Click on Balance Sheet link on the right panel. |
Point to the Start date and End Date | Select the Start Date and End Date for the transactions to see the report. |
Click on Display: Balance sheet | Click on Display: Balance sheet button at the top right.
We can see the corresponding report of Assets and Liabilities |
Close the window. | Close the window. |
In Report classes, click on customer link. | Under Report classes, click on Customer link.
Here we can see Price listing, customer detail listing, Customer trial balance. Explore these reports on your own. |
narration | This brings us to the end of this tutorial.
Let us summarize. |
Slide 10
summary |
In this tutorial, we have learnt to
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Slide 11
Acknowledgement |
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Slide 12
About workshops |
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Slide 13
Forum for specific questions: |
Please post your timed queries in this forum. |
Slide 14
Acknowledgement |
The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.
The script and video has been contributed by Spoken Tutorial team. This is Arvind pillai signing off. Thanks for joining. |