Difference between revisions of "Koha-Library-Management-System/C2/Cataloging/English-timed"
From Script | Spoken-Tutorial
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| − | | 09: | + | | 09:21 |
| Go to '''300 PHYSICAL DESCRIPTION. ''' | | Go to '''300 PHYSICAL DESCRIPTION. ''' | ||
|- | |- | ||
| − | | 09: | + | | 09:27 |
| Locate the two blank boxes adjacent to''' 300?'''. | | Locate the two blank boxes adjacent to''' 300?'''. | ||
|- | |- | ||
| − | | 09: | + | | 09:32 |
|Both the indicators for this are undefined. So, I will leave the two blank boxes as they are. | |Both the indicators for this are undefined. So, I will leave the two blank boxes as they are. | ||
|- | |- | ||
| − | | 09: | + | | 09:41 |
| Fill in the following details in the- Sub-field''' ‘a’ Extent, '''enter '''960 pages'''. | | Fill in the following details in the- Sub-field''' ‘a’ Extent, '''enter '''960 pages'''. | ||
|- | |- | ||
| − | | 09: | + | | 09:51 |
| For sub-field''' ‘b’ Other physical details, '''enter '''Illustration'''. | | For sub-field''' ‘b’ Other physical details, '''enter '''Illustration'''. | ||
|- | |- | ||
| − | | 09: | + | | 09:58 |
| In the sub-field '''‘c’, Dimensions, '''enter '''25 cm'''. | | In the sub-field '''‘c’, Dimensions, '''enter '''25 cm'''. | ||
|- | |- | ||
| − | | 10: | + | | 10:06 |
| Next, go to the top again and from the tabs '''0 to 9, '''click on '''6'''. | | Next, go to the top again and from the tabs '''0 to 9, '''click on '''6'''. | ||
|- | |- | ||
| − | | 10: | + | | 10:13 |
| Now, go to the tab '''650 SUBJECT ADDED ENTRY--TOPICAL TERM'''. | | Now, go to the tab '''650 SUBJECT ADDED ENTRY--TOPICAL TERM'''. | ||
|- | |- | ||
| − | | 10: | + | | 10:20 |
| Locate the two blank boxes adjacent to''' 650''' question mark. | | Locate the two blank boxes adjacent to''' 650''' question mark. | ||
|- | |- | ||
| − | | 10: | + | | 10:26 |
| Type''' 1 '''in the first blank box. | | Type''' 1 '''in the first blank box. | ||
|- | |- | ||
| − | | 10: | + | | 10:29 |
|Note that ''' 1 '''is the indicator for '''Primary (Level of subject)'''. | |Note that ''' 1 '''is the indicator for '''Primary (Level of subject)'''. | ||
|- | |- | ||
| − | | 10: | + | | 10:34 |
| Type''' 0 '''in the second blank box. | | Type''' 0 '''in the second blank box. | ||
|- | |- | ||
| − | | 10: | + | | 10:38 |
|Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''. | |Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''. | ||
|- | |- | ||
| − | | 10: | + | | 10:46 |
| In the sub-field '''‘a’ Topical term or geographic name entry element, '''type subject heading. | | In the sub-field '''‘a’ Topical term or geographic name entry element, '''type subject heading. | ||
|- | |- | ||
| − | | 10: | + | | 10:55 |
|I will type: '''Industrial Microbiology.''' | |I will type: '''Industrial Microbiology.''' | ||
|- | |- | ||
| − | | 10: | + | | 10:59 |
| In case, more than one''' keyword '''has to be added then, as explained earlier, click on the small button '''Repeat this Tag.''' | | In case, more than one''' keyword '''has to be added then, as explained earlier, click on the small button '''Repeat this Tag.''' | ||
|- | |- | ||
| − | | 11: | + | | 11:09 |
| A duplicate field '''650''' opens. | | A duplicate field '''650''' opens. | ||
|- | |- | ||
| − | | 11: | + | | 11:14 |
|Type''' 2 '''in the first blank box. | |Type''' 2 '''in the first blank box. | ||
|- | |- | ||
| − | | 11: | + | | 11:18 |
|Note that''' 2 '''is the indicator for '''Secondary (Level of Subject).''' | |Note that''' 2 '''is the indicator for '''Secondary (Level of Subject).''' | ||
|- | |- | ||
| − | | 11: | + | | 11:24 |
|Keep''' 0 '''in the second blank box as it is. | |Keep''' 0 '''in the second blank box as it is. | ||
|- | |- | ||
| − | | 11: | + | | 11:28 |
|Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).''' | |Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).''' | ||
|- | |- | ||
| − | | 11: | + | | 11:36 |
| In the sub-field '''‘a’ Topical term or geographic name entry element''', enter the '''keyword''' as '''Bacteria.''' | | In the sub-field '''‘a’ Topical term or geographic name entry element''', enter the '''keyword''' as '''Bacteria.''' | ||
|- | |- | ||
| − | | 11: | + | | 11:46 |
| Lastly, go to the top, from the tabs '''0 to 9 '''and click on the tab '''9 '''. | | Lastly, go to the top, from the tabs '''0 to 9 '''and click on the tab '''9 '''. | ||
|- | |- | ||
| − | | 11: | + | | 11:54 |
| Go to tag '''942 ADDED ENTRY ELEMENTS (KOHA)'''. | | Go to tag '''942 ADDED ENTRY ELEMENTS (KOHA)'''. | ||
|- | |- | ||
| − | | | + | | 12:01 |
| In the sub-field''' ‘c’: Koha [default] item type, '''select-''' Book '''from the drop-down. | | In the sub-field''' ‘c’: Koha [default] item type, '''select-''' Book '''from the drop-down. | ||
|- | |- | ||
| − | | 12: | + | | 12:10 |
| Note that you will be able to select '''Book''' from the drop-down only if you have completed the assignment as mentioned earlier in this tutorial. | | Note that you will be able to select '''Book''' from the drop-down only if you have completed the assignment as mentioned earlier in this tutorial. | ||
|- | |- | ||
| − | | 12: | + | | 12:21 |
| After filling in all the details, click on''' Save '''at the corner of the page. | | After filling in all the details, click on''' Save '''at the corner of the page. | ||
|- | |- | ||
| − | | 12: | + | | 12:28 |
| A new page opens with the title '''Items for Industrial Microbiology by Patel, Arvind H. ''' | | A new page opens with the title '''Items for Industrial Microbiology by Patel, Arvind H. ''' | ||
|- | |- | ||
| − | | 12: | + | | 12:37 |
| Under the section '''Add item'''- here, we are prompted to fill details like- | | Under the section '''Add item'''- here, we are prompted to fill details like- | ||
| Line 484: | Line 484: | ||
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| − | | 12: | + | | 12:46 |
| '''Source of acquisition''', | | '''Source of acquisition''', | ||
|- | |- | ||
| − | | 12: | + | | 12:49 |
| '''Cost, normal purchase price, ''' | | '''Cost, normal purchase price, ''' | ||
|- | |- | ||
| − | | 12: | + | | 12:53 |
| '''Bar-code as accession number , ''' | | '''Bar-code as accession number , ''' | ||
|- | |- | ||
| − | | 12: | + | | 12:56 |
| and '''Cost, replacement price etc.''' | | and '''Cost, replacement price etc.''' | ||
|- | |- | ||
| − | | | + | | 13:00 |
| Click inside the field for '''Date acquired''' to auto-select the date. | | Click inside the field for '''Date acquired''' to auto-select the date. | ||
|- | |- | ||
| − | | 13: | + | | 13:07 |
|However, note that the date is editable. | |However, note that the date is editable. | ||
|- | |- | ||
| − | | 13: | + | | 13:11 |
| I have filled in the details as per my '''Library.''' | | I have filled in the details as per my '''Library.''' | ||
|- | |- | ||
| − | | 13: | + | | 13:15 |
|You may pause the video and fill the details as per your '''Library.''' | |You may pause the video and fill the details as per your '''Library.''' | ||
|- | |- | ||
| − | | 13: | + | | 13:20 |
|If you do not have information for a particular field, then leave it blank. | |If you do not have information for a particular field, then leave it blank. | ||
|- | |- | ||
| − | | 13: | + | | 13:26 |
| Remember that by default, '''Koha''' fills in the details for '''Permanent location''', | | Remember that by default, '''Koha''' fills in the details for '''Permanent location''', | ||
|- | |- | ||
| − | | 13: | + | | 13:33 |
| '''Current location''', | | '''Current location''', | ||
|- | |- | ||
| − | | 13: | + | | 13:35 |
| '''Full call number''' and '''Koha item type'''. | | '''Full call number''' and '''Koha item type'''. | ||
|- | |- | ||
| − | | 13: | + | | 13:41 |
| Note that if required, you may click on the following tabs- '''Add & Duplicate''', | | Note that if required, you may click on the following tabs- '''Add & Duplicate''', | ||
|- | |- | ||
| − | | 13: | + | | 13:48 |
| '''Add multiple copies of this item'''. | | '''Add multiple copies of this item'''. | ||
|- | |- | ||
| − | | 13: | + | | 13:52 |
| After entering all the details, click on the tab '''Add item, '''at the bottom of the page. | | After entering all the details, click on the tab '''Add item, '''at the bottom of the page. | ||
|- | |- | ||
| − | | | + | | 14:00 |
| Another page opens with the title '''Items for Industrial Microbiology by Patel, Arvind H. ''' | | Another page opens with the title '''Items for Industrial Microbiology by Patel, Arvind H. ''' | ||
|- | |- | ||
| − | | 14: | + | | 14:09 |
| Now, logout from the '''Koha interface'''. | | Now, logout from the '''Koha interface'''. | ||
|- | |- | ||
| − | | 14: | + | | 14:13 |
|To do so, go to the top right corner. | |To do so, go to the top right corner. | ||
|- | |- | ||
| − | | 14: | + | | 14:17 |
|Click on '''Spoken Tutorial Library'''. | |Click on '''Spoken Tutorial Library'''. | ||
|- | |- | ||
| − | | 14: | + | | 14:21 |
|From the drop- down, select '''Log out'''. | |From the drop- down, select '''Log out'''. | ||
|- | |- | ||
| − | | 14: | + | | 14:25 |
| With this we complete '''Cataloging.''' | | With this we complete '''Cataloging.''' | ||
|- | |- | ||
| − | | 14: | + | | 14:28 |
| Let us summarize. In this tutorial, we learnt about '''Cataloging '''in '''Koha.''' | | Let us summarize. In this tutorial, we learnt about '''Cataloging '''in '''Koha.''' | ||
|- | |- | ||
| − | | 14: | + | | 14:36 |
| As an assignment- create a New record for '''Serials.''' | | As an assignment- create a New record for '''Serials.''' | ||
|- | |- | ||
| − | | 14: | + | | 14:42 |
| Import a '''Catalogue''' record by using a''' 'z39.50 Search'.''' | | Import a '''Catalogue''' record by using a''' 'z39.50 Search'.''' | ||
|- | |- | ||
| − | |14: | + | |14:49 |
| The video at the following link summarizes the '''Spoken Tutorial project.''' | | The video at the following link summarizes the '''Spoken Tutorial project.''' | ||
| Line 586: | Line 586: | ||
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| − | |14: | + | |14:56 |
|The''' Spoken Tutorial Project''' team conducts workshops and gives certificates. | |The''' Spoken Tutorial Project''' team conducts workshops and gives certificates. | ||
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|- | |- | ||
| − | | 15: | + | | 15:06 |
| Please post your timed queries in this forum. | | Please post your timed queries in this forum. | ||
|- | |- | ||
| − | | 15: | + | | 15:10 |
| '''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India. | | '''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India. | ||
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| − | | 15: | + | | 15:21 |
| This is Bella Tony from '''IIT Bombay''', signing off. | | This is Bella Tony from '''IIT Bombay''', signing off. | ||
Revision as of 11:47, 12 February 2019
| 00:01 | Welcome to the Spoken Tutorial on Cataloging. |
| 00:05 | In this tutorial, we will learn how to do Cataloging in Koha. |
| 00:12 | To record this tutorial, I am using Ubuntu Linux Operating System 16.04 and |
| 00:20 | Koha version 16.05. |
| 00:24 | To follow this tutorial, you should have knowledge of Library Science. |
| 00:29 | To practice this tutorial, you should have Koha installed on your system. |
| 00:35 | And, you should also have Admin access in Koha. |
| 00:40 | If not, please refer to the Koha Spoken Tutorial series on this website. |
| 00:46 | Let us begin. Let me switch to the Koha interface. |
| 00:51 | Log in with Library Staff username Samruddhi. |
| 00:56 | Recall, we had given her Cataloging rights in an earlier tutorial. |
| 01:02 | Also recall, we had an assignment of adding a Book and a Serial to our Library in one of the earlier tutorials. |
| 01:12 | We are now inside the Koha interface as Library Staff: Samruddhi. |
| 01:18 | On the Home page, click on Cataloging. |
| 01:23 | A new page opens. |
| 01:26 | To start a new record, click on the tab plus New record. |
| 01:32 | From the drop-down, I will select BOOKS. |
| 01:36 | The selection depends upon the ITEM type created in one of the earlier tutorials. |
| 01:42 | However, you may select as per the Item Type that you had created. |
| 01:48 | A new page with the title Add MARC record opens up. |
| 01:53 | Note that it is mandatory to fill the fields marked in red colored asterisk on this page. |
| 02:01 | Interestingly, Koha auto-generates values for a few mandatory fields. |
| 02:07 | Among the range of tabs from 0 to 9, we will start with tab zero. |
| 02:15 | Click inside the field for 000, LEADER. |
| 02:21 | By default, Koha shows this value. |
| 02:25 | I will leave the field for 001 CONTROL NUMBER as blank. |
| 02:32 | When 003 CONTROL NUMBER IDENTIFIER is clicked, Koha auto-generates this value. |
| 02:41 | Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION. |
| 02:49 | Koha auto-generates this value for my machine. |
| 02:54 | You will see a different value on your machine. |
| 02:58 | I will leave the fields for 006 and 007 as blank. |
| 03:05 | Now click 008 FIXED-LENGTH DATA ELEMENTS GENERAL INFORMATION. |
| 03:12 | Koha auto generates this value. |
| 03:15 | I will skip the rest of the fields for this demo. |
| 03:19 | You may consider filling these fields as per the requirement of your library. |
| 03:25 | Next, go to the tab 020 INTERNATIONAL STANDARD BOOK NUMBER. |
| 03:31 | Locate the two blank boxes adjacent to 020. |
| 03:36 | Note that if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up. |
| 03:47 | Here, both the indicators are undefined. |
| 03:51 | So, I will leave the two blank boxes as they are. |
| 03:55 | Locate the sub-field ‘a’ INTERNATIONAL STANDARD BOOK NUMBER. |
| 04:01 | Now, enter a 13-digit number here. |
| 04:05 | You may enter the ISBN number of your book here. |
| 04:10 | So, what if more than one ISBN number has to be added? |
| 04:15 | Locate the small button- Repeat this Tag, on the right side of International Standard Book Number. |
| 04:24 | Then, click on it. |
| 04:27 | A duplicate field will be created to add the second ISBN number. |
| 04:33 | Now, enter the 10-digit ISBN number in the duplicate field.
I will enter this. |
| 04:42 | You may enter the ISBN of your book. |
| 04:46 | Next, come to the tab 040 CATALOGING SOURCE. |
| 04:52 | The sub-field ‘c’ Transcribing agency has a red asterisk. |
| 04:58 | Hence, it is mandatory to fill this field. |
| 05:02 | Type the name of the Institute/University or the Department here. |
| 05:07 | I will type IIT Bombay. |
| 05:10 | Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER. |
| 05:17 | In the sub-field ‘a’ Classification number, enter 660.62. |
| 05:25 | Next, go to the top of the page and from the tabs 0 to 9, click on the tab 1. |
| 05:32 | On the new page that opens,
go to the tab 100 MAIN ENTRY--PERSONAL NAME. |
| 05:40 | Locate the two blank boxes adjacent to 100 ? (question mark). |
| 05:46 | As mentioned earlier, if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up. |
| 05:57 | Let us go back to the Koha interface. |
| 06:01 | Now, type 1 in the first blank box. |
| 06:05 | Note that 1 is the first indicator of tag 100 and it represents the Surname for the sub-field ‘a’. |
| 06:16 | 2nd indicator is undefined by MARC 21. So, we will leave it blank. |
| 06:23 | In the sub-field ‘a' Personal name, enter the Author’s name. |
| 06:29 | I will type Patel, Arvind H. |
| 06:34 | Note that if you put first indicator value as 1 then only the surname comes first. |
| 06:41 | Hence, based on indicator value, surname or forename should be entered. |
| 06:48 | Next, go to the top again and among the tabs from 0 to 9, click on the tab 2. |
| 06:57 | Then go to the tab 245 TITLE STATEMENT: |
| 07:02 | Locate the two blank boxes adjacent to 245 ?. |
| 07:08 | Type 1 in the first blank box. Note that 1 is the indicator for Added Entry. |
| 07:16 | Type 0 in the 2nd blank box. |
| 07:20 | 2nd indicator represents a non-filing character. |
| 07:25 | I have entered 0, as under this TITLE, there is no non-filing character. |
| 07:32 | In the sub-field ‘a’ Title, enter: Industrial Microbiology. |
| 07:39 | In the sub-field ‘c’ Statement of responsibility, etc type: Arvind H Patel. |
| 07:48 | Next, locate the tab 250 EDITION STATEMENT. |
| 07:53 | Locate the two blank boxes adjacent to 250 question mark. |
| 07:59 | Both the indicators for 250 are undefined.
So, I will leave the two blank boxes as they are. |
| 08:08 | Fill in the following details for sub-field ‘a’ |
| 08:13 | Edition statement:, enter 12th ed. |
| 08:20 | Now, go to 260 PUBLICATION, DISTRIBUTION, ETC. |
| 08:28 | Locate the two blank boxes adjacent to 260 question mark. |
| 08:34 | Both the indicators for this are undefined. So, I will leave the two blank boxes as they are. |
| 08:42 | Fill in the following details for- sub-field ‘a’ Place of publication, distribution etc., enter New Delhi. |
| 08:53 | In the sub-field ‘b’ Name of publisher, distributor etc., enter Pearson. |
| 09:02 | In the sub-field ‘c’ Date of publication, distribution etc., enter 2014. |
| 09:12 | Now, go back to the top again and from the tabs 0 to 9, click on the tab 3. |
| 09:21 | Go to 300 PHYSICAL DESCRIPTION. |
| 09:27 | Locate the two blank boxes adjacent to 300?. |
| 09:32 | Both the indicators for this are undefined. So, I will leave the two blank boxes as they are. |
| 09:41 | Fill in the following details in the- Sub-field ‘a’ Extent, enter 960 pages. |
| 09:51 | For sub-field ‘b’ Other physical details, enter Illustration. |
| 09:58 | In the sub-field ‘c’, Dimensions, enter 25 cm. |
| 10:06 | Next, go to the top again and from the tabs 0 to 9, click on 6. |
| 10:13 | Now, go to the tab 650 SUBJECT ADDED ENTRY--TOPICAL TERM. |
| 10:20 | Locate the two blank boxes adjacent to 650 question mark. |
| 10:26 | Type 1 in the first blank box. |
| 10:29 | Note that 1 is the indicator for Primary (Level of subject). |
| 10:34 | Type 0 in the second blank box. |
| 10:38 | Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus). |
| 10:46 | In the sub-field ‘a’ Topical term or geographic name entry element, type subject heading. |
| 10:55 | I will type: Industrial Microbiology. |
| 10:59 | In case, more than one keyword has to be added then, as explained earlier, click on the small button Repeat this Tag. |
| 11:09 | A duplicate field 650 opens. |
| 11:14 | Type 2 in the first blank box. |
| 11:18 | Note that 2 is the indicator for Secondary (Level of Subject). |
| 11:24 | Keep 0 in the second blank box as it is. |
| 11:28 | Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus). |
| 11:36 | In the sub-field ‘a’ Topical term or geographic name entry element, enter the keyword as Bacteria. |
| 11:46 | Lastly, go to the top, from the tabs 0 to 9 and click on the tab 9 . |
| 11:54 | Go to tag 942 ADDED ENTRY ELEMENTS (KOHA). |
| 12:01 | In the sub-field ‘c’: Koha [default] item type, select- Book from the drop-down. |
| 12:10 | Note that you will be able to select Book from the drop-down only if you have completed the assignment as mentioned earlier in this tutorial. |
| 12:21 | After filling in all the details, click on Save at the corner of the page. |
| 12:28 | A new page opens with the title Items for Industrial Microbiology by Patel, Arvind H. |
| 12:37 | Under the section Add item- here, we are prompted to fill details like-
Date acquired, |
| 12:46 | Source of acquisition, |
| 12:49 | Cost, normal purchase price, |
| 12:53 | Bar-code as accession number , |
| 12:56 | and Cost, replacement price etc. |
| 13:00 | Click inside the field for Date acquired to auto-select the date. |
| 13:07 | However, note that the date is editable. |
| 13:11 | I have filled in the details as per my Library. |
| 13:15 | You may pause the video and fill the details as per your Library. |
| 13:20 | If you do not have information for a particular field, then leave it blank. |
| 13:26 | Remember that by default, Koha fills in the details for Permanent location, |
| 13:33 | Current location, |
| 13:35 | Full call number and Koha item type. |
| 13:41 | Note that if required, you may click on the following tabs- Add & Duplicate, |
| 13:48 | Add multiple copies of this item. |
| 13:52 | After entering all the details, click on the tab Add item, at the bottom of the page. |
| 14:00 | Another page opens with the title Items for Industrial Microbiology by Patel, Arvind H. |
| 14:09 | Now, logout from the Koha interface. |
| 14:13 | To do so, go to the top right corner. |
| 14:17 | Click on Spoken Tutorial Library. |
| 14:21 | From the drop- down, select Log out. |
| 14:25 | With this we complete Cataloging. |
| 14:28 | Let us summarize. In this tutorial, we learnt about Cataloging in Koha. |
| 14:36 | As an assignment- create a New record for Serials. |
| 14:42 | Import a Catalogue record by using a 'z39.50 Search'. |
| 14:49 | The video at the following link summarizes the Spoken Tutorial project.
Please download and watch it. |
| 14:56 | The Spoken Tutorial Project team conducts workshops and gives certificates.
For more details, please write to us. |
| 15:06 | Please post your timed queries in this forum. |
| 15:10 | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
More information on this mission is available at this link. |
| 15:21 | This is Bella Tony from IIT Bombay, signing off.
Thank you for joining. |
