Difference between revisions of "Koha-Library-Management-System/C2/Catalog-Serials/English"
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+ | | '''Time''' | ||
+ | |'''narration''' | ||
− | + | |- | |
− | + | |00:01 | |
− | + | |Welcome to the '''Spoken Tutorial''' on''' How to catalog Serial subscriptions.''' | |
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− | | | + | |00:07 |
| In this tutorial we will learn: | | In this tutorial we will learn: | ||
− | + | How to catalog '''Serial subscriptions.''' | |
|- | |- | ||
− | | | + | | 00:14 |
− | + | ||
− | + | ||
| To record this tutorial, I am using | | To record this tutorial, I am using | ||
− | + | Ubuntu Linux OS 16.04''' | |
− | + | '''Koha version 16.05''' | |
|- | |- | ||
− | | | + | |00:27 |
− | + | ||
− | + | ||
| To follow this tutorial, you should have knowledge of '''Library Science.''' | | To follow this tutorial, you should have knowledge of '''Library Science.''' | ||
|- | |- | ||
− | | | + | | 00:33 |
− | + | ||
− | + | ||
| To practice this tutorial, | | To practice this tutorial, | ||
− | + | You should have '''Koha''' in stalled on your system. | |
− | + | You should also have '''Admin '''access in''' Koha.''' | |
− | If not, please refer to the '''Koha Spoken Tutorial''' series on this website. | + | |- |
+ | | 00:44 | ||
+ | |If not, please refer to the '''Koha Spoken Tutorial''' series on this website. | ||
|- | |- | ||
− | | | + | |00:50 |
− | + | |Before we begin, let us understand- | |
− | + | ||
− | | | + | |
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|- | |- | ||
− | | | + | |00:53 |
− | + | |What are '''Serials module'''? | |
− | + | ||
'''Serials module''' is used for managing subscription of- | '''Serials module''' is used for managing subscription of- | ||
− | + | '''Journals, ''' | |
− | + | ||
− | + | ||
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+ | |- | ||
+ | |01:03 | ||
+ | |'''Magazines and''' | ||
+ | '''Periodicals ''' | ||
that are published periodically. | that are published periodically. | ||
|- | |- | ||
− | | | + | |01:10 |
− | | | + | |In this demo, I am going to catalog a serial publication - |
− | + | '''With the title- Indian Journal of Microbiology''' | |
− | + | '''Volume-57''' | |
− | + | '''Number- 1''' | |
− | + | '''Quarterly publication for the month of- Jan to March 2017''' | |
|- | |- | ||
− | | | + | | 01:30 |
− | | | + | |To do so, login with the '''Superlibrarian username '''and '''password.''' |
|- | |- | ||
− | | | + | |01:36 |
− | | | + | |On the '''Homepage''' click on '''Cataloging.''' |
|- | |- | ||
− | | | + | |01:41 |
− | + | |Then click on '''+New record''' | |
− | + | ||
− | | | + | |
From the drop-down, select''' Serials.''' | From the drop-down, select''' Serials.''' | ||
|- | |- | ||
− | | | + | | 01:49 |
| A new page '''Add MARC record '''opens. | | A new page '''Add MARC record '''opens. | ||
|- | |- | ||
− | | | + | |01:54 |
| Let us proceed to fill in the details below. | | Let us proceed to fill in the details below. | ||
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− | |||
|- | |- | ||
− | | | + | | 01:58 |
− | | | + | |Notice that there are a few mandatory fields on this page. |
|- | |- | ||
− | | | + | | 02:02 |
− | | | + | |Interestingly, '''Koha''' auto-generates values for a few mandatory fields. |
|- | |- | ||
− | | | + | |02:09 |
− | + | |Among the range of tabs from''' 0 to 9''', we will start with tab''' zero.''' | |
− | + | ||
− | + | ||
− | + | ||
− | + | ||
|- | |- | ||
− | | Click | + | |02:16 |
+ | |Click inside the field for '''000, LEADER'''. By default '''Koha '''shows this value. | ||
− | + | |- | |
+ | |02:26 | ||
| Next, click inside the field for '''005 DATE AND TIME OF LATEST TRANSACTION.''' | | Next, click inside the field for '''005 DATE AND TIME OF LATEST TRANSACTION.''' | ||
− | '''Koha '''auto generates this value ('''20180821000559.0)''' for my machine. | + | |- |
+ | | 02:35 | ||
+ | |'''Koha '''auto generates this value ('''20180821000559.0)''' for my machine. | ||
− | You will see a different value on your '''interface'''. | + | |- |
+ | | 02:40 | ||
+ | |You will see a different value on your '''interface'''. | ||
|- | |- | ||
− | | | + | |02:44 |
| I will skip the fields for '''006''' and '''007'''. | | I will skip the fields for '''006''' and '''007'''. | ||
|- | |- | ||
− | | | + | | 02:50 |
− | | | + | |When '''008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION '''is clicked, |
− | + | ||
− | + | |- | |
+ | | 02:57 | ||
+ | |'''Koha '''auto generates this value '''180821b xxu।।।।। ।।।। 00। 0 eng d''' | ||
|- | |- | ||
− | | | + | | 03:01 |
− | | Next, go to the tab '''022 ISSN''' | + | |Next, go to the tab '''022 ISSN''' |
|- | |- | ||
− | | | + | | 03:06 |
| Locate the two blank boxes adjacent to''' 022 question mark''' | | Locate the two blank boxes adjacent to''' 022 question mark''' | ||
|- | |- | ||
− | | | + | |03:12 |
− | + | ||
− | + | ||
| Note that: | | Note that: | ||
− | |||
− | |||
− | Here, both the indicators are undefined. | + | When you click on the''' ? (question mark) '''then- |
+ | |||
+ | the entire '''MARC 21 Bibliographic format '''for the respective '''tag''' '''022 '''opens up. | ||
+ | |||
+ | |- | ||
+ | | 03:24 | ||
+ | |Here, both the indicators are undefined. | ||
|- | |- | ||
− | | | + | | 03:28 |
| Now, let us go back to the '''Koha interface''' | | Now, let us go back to the '''Koha interface''' | ||
|- | |- | ||
− | | | + | |03:32 |
− | | So, I will skip the two blank boxes. | + | |So, I will skip the two blank boxes. |
|- | |- | ||
− | | | + | | 03:36 |
− | + | ||
− | + | ||
| Next, locate the sub-field '''‘a’ International Standard Serial Number'''. | | Next, locate the sub-field '''‘a’ International Standard Serial Number'''. | ||
− | Enter an '''8''' digit''' Journal ISSN''' ('''0046-8991) | + | |- |
− | + | | 03:43 | |
− | + | |Enter an '''8''' digit''' Journal ISSN''' ('''0046-8991)''' | |
|- | |- | ||
− | | | + | | 03:48 |
− | | | + | |However, you have to add the '''ISSN '''of the '''Journal''' that you have chosen to '''catalog.''' |
− | + | |- | |
+ | |03:55 | ||
+ | |I will skip the rest of the fields. | ||
|- | |- | ||
− | | | + | | 03:57 |
+ | |You may consider filling these fields as per the requirement of your library. | ||
− | + | |- | |
+ | |04:04 | ||
| Next, go to the tab '''040 CATALOGING SOURCE.''' | | Next, go to the tab '''040 CATALOGING SOURCE.''' | ||
Locate the two blank boxes adjacent to''' 040 ?''' | Locate the two blank boxes adjacent to''' 040 ?''' | ||
− | |||
− | |||
|- | |- | ||
− | | | + | | 04:14 |
+ | |Here, both the '''indicators''' are undefined. | ||
− | + | |- | |
− | + | | 04:18 | |
− | + | |So, I will leave the two blank boxes as they are. | |
+ | |- | ||
+ | |04:23 | ||
| Go to sub-field '''c, Transcribing agency''' | | Go to sub-field '''c, Transcribing agency''' | ||
− | Type the name of the '''Institute/University '''or the '''Department''' here. | + | |- |
+ | | 04:28 | ||
+ | |Type the name of the '''Institute/University '''or the '''Department''' here. | ||
− | I will type''' IIT Bombay.''' | + | |- |
+ | | 04:34 | ||
+ | |I will type''' IIT Bombay.''' | ||
|- | |- | ||
− | | | + | |04:37 |
| Next, go to the top again and among the tabs from '''0 to 9, '''click on the tab''' 2.''' | | Next, go to the top again and among the tabs from '''0 to 9, '''click on the tab''' 2.''' | ||
|- | |- | ||
− | | | + | | 04:46 |
− | | Then go to the tab '''245 TITLE STATEMENT:''' | + | |Then go to the tab '''245 TITLE STATEMENT:''' |
|- | |- | ||
− | | | + | |04:52 |
− | + | ||
− | + | ||
− | + | ||
| Locate the two blank boxes adjacent to''' 245 ?''' | | Locate the two blank boxes adjacent to''' 245 ?''' | ||
− | + | As mentioned earlier when you click on the''' ? (question mark)''' | |
− | + | ||
|- | |- | ||
− | | | + | | 05:02 |
+ | |the entire '''MARC 21 Bibliographic format '''for the respective tag opens up. | ||
+ | |||
+ | |- | ||
+ | | 05:09 | ||
| Let us again go back to the '''Koha interface.''' | | Let us again go back to the '''Koha interface.''' | ||
|- | |- | ||
− | | | + | | 05:13 |
− | | Now, type''' 0 '''in the first blank box. | + | | Now, type''' 0 '''in the first blank box. Note that:''' 0 '''is the indicator for '''No added Entry.''' |
− | + | |- | |
+ | |05:22 | ||
+ | |Type '''0''' in the 2nd blank box also. | ||
|- | |- | ||
− | | | + | | 05:26 |
+ | |2nd indicator represents a non-filling character. | ||
− | + | |- | |
− | + | | 05:31 | |
− | + | |I have entered '''0''', because under this''' TITLE:''' there is no non-filling character. | |
− | + | ||
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− | + | ||
− | + | ||
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− | I have entered '''0''', because under this''' TITLE:''' there is no non-filling character. | + | |
|- | |- | ||
− | | | + | | 05:39 |
| In the subfield ‘'''a’ Title '''type''': Indian Journal of Microbiology.''' | | In the subfield ‘'''a’ Title '''type''': Indian Journal of Microbiology.''' | ||
− | You can type the title of your Journal here. | + | |- |
+ | | 05:46 | ||
+ | |You can type the title of your Journal here. | ||
|- | |- | ||
− | | | + | | 05:50 |
| Now, go to '''260 PUBLICATION, DISTRIBUTION, ETC. ''' | | Now, go to '''260 PUBLICATION, DISTRIBUTION, ETC. ''' | ||
|- | |- | ||
− | | | + | | 05:56 |
− | + | |Locate the two blank boxes adjacent to '''260?''' | |
− | | Locate the two blank boxes adjacent to '''260?''' | + | |
− | Both the indicators for this are undefined, so I will leave the two blank boxes as they are. | + | |- |
+ | | 06:02 | ||
+ | |Both the indicators for this are undefined, so I will leave the two blank boxes as they are. | ||
|- | |- | ||
− | | | + | |06:11 |
− | + | | Now, I will fill the details for my book. You can type the details pertaining to your book. | |
− | + | ||
− | + | ||
+ | |- | ||
+ | | 06:18 | ||
+ | |In the subfield ‘'''a’ Place of publication, distribution, etc, '''enter''' New Delhi.''' | ||
− | | | + | |- |
+ | | 06:27 | ||
+ | |In the subfield ‘'''b’ Name of publisher, distributor, etc, '''enter '''Springer.''' | ||
− | + | |- | |
− | + | | 06:35 | |
− | + | |In the subfield ‘'''c’ Date of publication, distribution, etc, '''enter '''2017.''' | |
|- | |- | ||
− | | | + | | 06:44 |
| Now, go back to the top again and from the tabs '''0 to 9, '''click on tab''' 3.''' | | Now, go back to the top again and from the tabs '''0 to 9, '''click on tab''' 3.''' | ||
|- | |- | ||
− | | | + | | 06:52 |
| Now, go to '''300 PHYSICAL DESCRIPTION.''' | | Now, go to '''300 PHYSICAL DESCRIPTION.''' | ||
|- | |- | ||
− | | | + | |06:57 |
− | + | ||
− | + | ||
| Locate, the two blank boxes adjacent to '''300 ?''' | | Locate, the two blank boxes adjacent to '''300 ?''' | ||
− | |||
− | |||
|- | |- | ||
− | | | + | | 07:04 |
+ | |Both the indicators for this are undefined, so I will leave the two blank boxes as they are. | ||
− | + | |- | |
+ | |07:12 | ||
| In the subfield''' ‘a’ Extent- '''I will type '''11 v.''' | | In the subfield''' ‘a’ Extent- '''I will type '''11 v.''' | ||
− | Note that, I am subscribing this journal from '''11 v''' onwards. | + | |- |
+ | | 07:18 | ||
+ | |Note that, I am subscribing this journal from '''11 v''' onwards. | ||
− | So you will have to enter as per your journal. | + | |- |
+ | | 07:24 | ||
+ | |So you will have to enter as per your journal. | ||
|- | |- | ||
− | | | + | | 07:28 |
| Now, go to '''310''' '''CURRENT PUBLICATION FREQUENCY.''' | | Now, go to '''310''' '''CURRENT PUBLICATION FREQUENCY.''' | ||
|- | |- | ||
− | | | + | |07:34 |
+ | |Locate, the two blank boxes adjacent to '''310?''' | ||
− | + | |- | |
− | | | + | | 07:40 |
− | + | |Both the indicators for this are undefined, so I will leave the two blank boxes as they are. | |
− | Both the indicators for this are undefined, so I will leave the two blank boxes as they are. | + | |
|- | |- | ||
− | | | + | | 07:48 |
| Click on '''CURRENT PUBLICATION FREQUENCY '''to expand the tag so that we can fill in the sub-fields. | | Click on '''CURRENT PUBLICATION FREQUENCY '''to expand the tag so that we can fill in the sub-fields. | ||
|- | |- | ||
− | | | + | |07:57 |
| In the sub-field '''‘a’ Current publication frequency, '''I will type '''Quarterly.''' | | In the sub-field '''‘a’ Current publication frequency, '''I will type '''Quarterly.''' | ||
− | This is because my journal is a '''quarterly periodical Serial. ''' | + | |- |
+ | | 08:05 | ||
+ | |This is because my journal is a '''quarterly periodical Serial. ''' | ||
− | If yours is different, for eg: '''monthly, bi-monthly''', etc. then fill accordingly. | + | |- |
+ | | 08:09 | ||
+ | |If yours is different, for eg: '''monthly, bi-monthly''', etc. then fill accordingly. | ||
|- | |- | ||
− | | | + | | 08:16 |
| Next, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 6.''' | | Next, go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 6.''' | ||
|- | |- | ||
− | | | + | | 08:23 |
| Locate the field '''650 SUBJECT ADDED ENTRY--TOPICAL TERM.''' | | Locate the field '''650 SUBJECT ADDED ENTRY--TOPICAL TERM.''' | ||
|- | |- | ||
− | | | + | | 08:29 |
− | + | |Locate the two blank boxes adjacent to''' 650 ?''' | |
− | + | Type''' 1 '''in the first blank box. | |
− | + | ||
− | + | ||
− | + | ||
− | | | + | |
− | + | ||
− | + | ||
− | + | ||
+ | |- | ||
+ | | 08:36 | ||
+ | |Note that: '''1 '''is the''' indicator for Primary (Level of subject).''' | ||
− | + | |- | |
− | + | | 08:42 | |
+ | |Type''' 0 '''in the second blank box. | ||
|- | |- | ||
− | | | + | | 08:46 |
+ | |Note that:''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).''' | ||
− | + | |- | |
− | | Next comes the sub-field '''‘a’ Topical term or geographic name as entry element.''' | + | | 08:53 |
+ | |Next comes the sub-field '''‘a’ Topical term or geographic name as entry element.''' | ||
− | Here, I will type subject heading as '''Microbiology.''' | + | |- |
+ | | 09:01 | ||
+ | |Here, I will type subject heading as '''Microbiology.''' | ||
− | You have to type a relevant, subject heading for your Book or Serial. | + | |- |
+ | | 09:06 | ||
+ | |You have to type a relevant, subject heading for your Book or Serial. | ||
|- | |- | ||
− | | | + | |09:12 |
+ | |In case, more than one''' keyword '''has to be added: | ||
− | + | |- | |
− | | | + | | 09:16 |
− | + | |Then, as explained in an earlier tutorial, click on the small button: '''Repeat this Tag'''. | |
− | + | ||
− | + | ||
|- | |- | ||
− | | | + | | 09:23 |
− | + | |Duplicate of the tab '''650 '''appears. | |
− | + | ||
− | + | ||
− | + | ||
|- | |- | ||
− | | | + | |09:27 |
− | + | |go back to the top again and from the tabs '''0 to 9, '''click on the tab''' 7.''' | |
− | + | |- | |
− | + | |09:35 | |
− | + | ||
− | + | ||
| On the new page that opens, go to the tab '''700''' '''ADDED ENTRY--PERSONAL NAME'''. | | On the new page that opens, go to the tab '''700''' '''ADDED ENTRY--PERSONAL NAME'''. | ||
− | + | |- | |
− | + | | 09:44 | |
+ | |Locate the two blank boxes adjacent to''' 700 ? ''' | ||
+ | Type''' 1 '''in the first blank box. | ||
− | Note that:''' 1 '''is the indicator for '''Surname. ''' | + | |- |
+ | | 09:54 | ||
+ | |Note that:''' 1 '''is the indicator for '''Surname. ''' | ||
− | '''2nd indicator''' is '''undefined by MARC 21''', so I will leave it blank. | + | |- |
+ | | 09:58 | ||
+ | |'''2nd indicator''' is '''undefined by MARC 21''', so I will leave it blank. | ||
|- | |- | ||
− | | | + | | 10:07 |
| Click on '''ADDED ENTRY--PERSONAL NAME '''to expand the tag so that we can fill in the sub-fields. | | Click on '''ADDED ENTRY--PERSONAL NAME '''to expand the tag so that we can fill in the sub-fields. | ||
|- | |- | ||
− | | | + | | 10:15 |
− | + | ||
− | + | ||
| In the '''sub-field ‘a' Personal name-''' enter the '''Editor’s''' name. | | In the '''sub-field ‘a' Personal name-''' enter the '''Editor’s''' name. | ||
− | + | '''Kalia, V.C. ''' | |
− | You have to type your book or Serial editor’s name. | + | |- |
+ | | 10:20 | ||
+ | |You have to type your book or Serial editor’s name. | ||
− | Remember to write the '''surname '''first followed by '''comma''' and then '''first name'''. | + | |- |
+ | | 10:26 | ||
+ | |Remember to write the '''surname '''first followed by '''comma''' and then '''first name'''. | ||
|- | |- | ||
− | | | + | | 10:33 |
− | + | ||
− | + | ||
| Lastly, from the tabs '''0 to 9, '''click on the tab '''9''' | | Lastly, from the tabs '''0 to 9, '''click on the tab '''9''' | ||
− | Go to '''942 ADDED ENTRY ELEMENTS (KOHA).''' | + | |- |
+ | | 10:39 | ||
+ | |Go to '''942 ADDED ENTRY ELEMENTS (KOHA).''' | ||
− | Go to sub-field''' ‘c’: Koha item type, '''and from the drop down''' '''select ''' Serial.''' | + | |- |
+ | | 10:45 | ||
+ | |Go to sub-field''' ‘c’: Koha item type, '''and from the drop down''' '''select ''' Serial.''' | ||
|- | |- | ||
− | | | + | |10:54 |
| After filling all the details click on''' Save '''at the left corner of the page. | | After filling all the details click on''' Save '''at the left corner of the page. | ||
|- | |- | ||
− | | | + | |11:01 |
− | | A new page opens with the title I gave. | + | |A new page opens with the title I gave. |
− | On my interface it says '''Items for Indian Journal of Microbiology.''' | + | |- |
+ | |11:05 | ||
+ | |On my interface it says '''Items for Indian Journal of Microbiology.''' | ||
|- | |- | ||
− | | | + | | 11:10 |
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| Next, for '''Add item-''' | | Next, for '''Add item-''' | ||
We are prompted to fill details like- | We are prompted to fill details like- | ||
− | + | '''Date acquired''' | |
− | + | '''Source of acquisition''' | |
− | + | ||
− | + | ||
− | + | ||
− | + | |- | |
+ | |11:22 | ||
+ | |'''Cost, normal purchase price, ''' | ||
+ | '''Barcode,''' | ||
+ | '''Cost, replacement price etc.''' | ||
− | + | |- | |
+ | |11:31 | ||
+ | |I have filled in a few details as per my '''Library.''' | ||
− | + | |- | |
− | + | |11:36 | |
− | + | |You may pause the video and fill the details as per your '''Library.''' | |
|- | |- | ||
− | | | + | |11:41 |
− | + | |Click inside the field for '''Date acquired '''to auto-select the date. However, note that the date is editable. | |
− | + | ||
− | + | |- | |
− | + | |11:51 | |
+ | |If you do not have information for a particular field, then leave it blank. | ||
+ | |||
+ | |- | ||
+ | | 11:57 | ||
| Remember that- by default '''Koha''' fills in the details for- | | Remember that- by default '''Koha''' fills in the details for- | ||
− | + | '''Permanent location''' | |
− | + | ||
− | + | ||
− | + | ||
|- | |- | ||
− | | | + | |12:05 |
− | + | |'''Current location''' | |
− | + | '''Full call number''' and | |
+ | '''Koha item type''' | ||
+ | |||
+ | |- | ||
+ | |12:13 | ||
| Additionally, you may click on the buttons- | | Additionally, you may click on the buttons- | ||
− | + | '''Add & Duplicate''' | |
− | + | ||
− | at the bottom of the page. | + | |- |
+ | |12:19 | ||
+ | |'''Add multiple copies of this item''' at the bottom of the page. | ||
|- | |- | ||
− | | | + | | 12:24 |
| After entering all the details, click on the tab '''Add item '''at the bottom of the page. | | After entering all the details, click on the tab '''Add item '''at the bottom of the page. | ||
|- | |- | ||
− | | | + | |12:31 |
− | | Another page opens with the entered details of the Journal: | + | |Another page opens with the entered details of the Journal: |
'''Items for Indian Journal of Microbiology''' | '''Items for Indian Journal of Microbiology''' | ||
|- | |- | ||
− | | | + | |12:39 |
+ | | With this we have '''Cataloged''' the record for Journal titled- '''Indian Journal of Microbiology by Kalia, V.C ''' | ||
− | + | |- | |
− | + | |12:49 | |
− | + | |For '''Biology section '''of the library with appropriate details. | |
− | + | |- | |
− | + | |12:54 | |
+ | |You may now '''log out''' from''' Koha.''' | ||
|- | |- | ||
− | | | + | |12:57 |
+ | |Go to the top right corner of the '''Koha interface'''. | ||
− | + | |- | |
− | | | + | |13:01 |
− | + | |Click on''' Spoken Tutorial Library '''and select logout from the drop-down. | |
− | + | ||
− | + | ||
− | Click on''' Spoken Tutorial Library '''and select logout from the drop-down. | + | |
|- | |- | ||
− | | | + | |13:08 |
− | | | + | |And this brings us to the end of this tutorial. |
|- | |- | ||
− | | | + | |13:12 |
− | + | |Let us summarize | |
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In this tutorial we learnt: | In this tutorial we learnt: | ||
− | + | How to catalog '''serial subscriptions''' | |
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− | | | + | |13:21 |
+ | |For assignment: | ||
Catalog- '''Journal of Molecular Biology''' | Catalog- '''Journal of Molecular Biology''' | ||
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− | + | |- | |
+ | |13:27 | ||
+ | | The video at the following link summarizes the '''Spoken Tutorial project.'''Please download and watch it. | ||
|- | |- | ||
− | | | + | |13:34 |
− | + | |The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates. | |
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− | + | ||
− | | The | + | |
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− | | | + | |13:40 |
− | + | |For more details, please write to us. | |
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− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | + | ||
− | | | + | |
− | + | ||
− | For more details, please write to us. | + | |
|- | |- | ||
− | | | + | | 13:44 |
− | + | |Please post your timed queries in this forum. | |
− | + | ||
− | | | + | |
|- | |- | ||
− | | | + | |13:48 |
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|'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD, Government of India.''' | |'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD, Government of India.''' | ||
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|- | |- | ||
− | | | + | |13:55 |
− | | | + | |More information on this mission is available at this link. |
− | Thank you for joining. | + | |- |
+ | |14:00 | ||
+ | |This is Bella Tony from '''IIT Bombay '''signing off.Thank you for joining. | ||
|} | |} |
Revision as of 19:16, 22 September 2018
Time | narration |
00:01 | Welcome to the Spoken Tutorial on How to catalog Serial subscriptions. |
00:07 | In this tutorial we will learn:
How to catalog Serial subscriptions. |
00:14 | To record this tutorial, I am using
Ubuntu Linux OS 16.04 Koha version 16.05 |
00:27 | To follow this tutorial, you should have knowledge of Library Science. |
00:33 | To practice this tutorial,
You should have Koha in stalled on your system. You should also have Admin access in Koha. |
00:44 | If not, please refer to the Koha Spoken Tutorial series on this website. |
00:50 | Before we begin, let us understand- |
00:53 | What are Serials module?
Serials module is used for managing subscription of- Journals, |
01:03 | Magazines and
Periodicals that are published periodically. |
01:10 | In this demo, I am going to catalog a serial publication -
With the title- Indian Journal of Microbiology Volume-57 Number- 1 Quarterly publication for the month of- Jan to March 2017 |
01:30 | To do so, login with the Superlibrarian username and password. |
01:36 | On the Homepage click on Cataloging. |
01:41 | Then click on +New record
From the drop-down, select Serials. |
01:49 | A new page Add MARC record opens. |
01:54 | Let us proceed to fill in the details below. |
01:58 | Notice that there are a few mandatory fields on this page. |
02:02 | Interestingly, Koha auto-generates values for a few mandatory fields. |
02:09 | Among the range of tabs from 0 to 9, we will start with tab zero. |
02:16 | Click inside the field for 000, LEADER. By default Koha shows this value. |
02:26 | Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION. |
02:35 | Koha auto generates this value (20180821000559.0) for my machine. |
02:40 | You will see a different value on your interface. |
02:44 | I will skip the fields for 006 and 007. |
02:50 | When 008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION is clicked, |
02:57 | Koha auto generates this value 180821b xxu।।।।। ।।।। 00। 0 eng d |
03:01 | Next, go to the tab 022 ISSN |
03:06 | Locate the two blank boxes adjacent to 022 question mark |
03:12 | Note that:
When you click on the ? (question mark) then- the entire MARC 21 Bibliographic format for the respective tag 022 opens up. |
03:24 | Here, both the indicators are undefined. |
03:28 | Now, let us go back to the Koha interface |
03:32 | So, I will skip the two blank boxes. |
03:36 | Next, locate the sub-field ‘a’ International Standard Serial Number. |
03:43 | Enter an 8 digit Journal ISSN (0046-8991) |
03:48 | However, you have to add the ISSN of the Journal that you have chosen to catalog. |
03:55 | I will skip the rest of the fields. |
03:57 | You may consider filling these fields as per the requirement of your library. |
04:04 | Next, go to the tab 040 CATALOGING SOURCE.
Locate the two blank boxes adjacent to 040 ? |
04:14 | Here, both the indicators are undefined. |
04:18 | So, I will leave the two blank boxes as they are. |
04:23 | Go to sub-field c, Transcribing agency |
04:28 | Type the name of the Institute/University or the Department here. |
04:34 | I will type IIT Bombay. |
04:37 | Next, go to the top again and among the tabs from 0 to 9, click on the tab 2. |
04:46 | Then go to the tab 245 TITLE STATEMENT: |
04:52 | Locate the two blank boxes adjacent to 245 ?
As mentioned earlier when you click on the ? (question mark) |
05:02 | the entire MARC 21 Bibliographic format for the respective tag opens up. |
05:09 | Let us again go back to the Koha interface. |
05:13 | Now, type 0 in the first blank box. Note that: 0 is the indicator for No added Entry. |
05:22 | Type 0 in the 2nd blank box also. |
05:26 | 2nd indicator represents a non-filling character. |
05:31 | I have entered 0, because under this TITLE: there is no non-filling character. |
05:39 | In the subfield ‘a’ Title type: Indian Journal of Microbiology. |
05:46 | You can type the title of your Journal here. |
05:50 | Now, go to 260 PUBLICATION, DISTRIBUTION, ETC. |
05:56 | Locate the two blank boxes adjacent to 260? |
06:02 | Both the indicators for this are undefined, so I will leave the two blank boxes as they are. |
06:11 | Now, I will fill the details for my book. You can type the details pertaining to your book. |
06:18 | In the subfield ‘a’ Place of publication, distribution, etc, enter New Delhi. |
06:27 | In the subfield ‘b’ Name of publisher, distributor, etc, enter Springer. |
06:35 | In the subfield ‘c’ Date of publication, distribution, etc, enter 2017. |
06:44 | Now, go back to the top again and from the tabs 0 to 9, click on tab 3. |
06:52 | Now, go to 300 PHYSICAL DESCRIPTION. |
06:57 | Locate, the two blank boxes adjacent to 300 ? |
07:04 | Both the indicators for this are undefined, so I will leave the two blank boxes as they are. |
07:12 | In the subfield ‘a’ Extent- I will type 11 v. |
07:18 | Note that, I am subscribing this journal from 11 v onwards. |
07:24 | So you will have to enter as per your journal. |
07:28 | Now, go to 310 CURRENT PUBLICATION FREQUENCY. |
07:34 | Locate, the two blank boxes adjacent to 310? |
07:40 | Both the indicators for this are undefined, so I will leave the two blank boxes as they are. |
07:48 | Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields. |
07:57 | In the sub-field ‘a’ Current publication frequency, I will type Quarterly. |
08:05 | This is because my journal is a quarterly periodical Serial. |
08:09 | If yours is different, for eg: monthly, bi-monthly, etc. then fill accordingly. |
08:16 | Next, go back to the top again and from the tabs 0 to 9, click on the tab 6. |
08:23 | Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM. |
08:29 | Locate the two blank boxes adjacent to 650 ?
Type 1 in the first blank box. |
08:36 | Note that: 1 is the indicator for Primary (Level of subject). |
08:42 | Type 0 in the second blank box. |
08:46 | Note that: 0 is the indicator for Library of Congress Subject Headings (Thesaurus). |
08:53 | Next comes the sub-field ‘a’ Topical term or geographic name as entry element. |
09:01 | Here, I will type subject heading as Microbiology. |
09:06 | You have to type a relevant, subject heading for your Book or Serial. |
09:12 | In case, more than one keyword has to be added: |
09:16 | Then, as explained in an earlier tutorial, click on the small button: Repeat this Tag. |
09:23 | Duplicate of the tab 650 appears. |
09:27 | go back to the top again and from the tabs 0 to 9, click on the tab 7. |
09:35 | On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME. |
09:44 | Locate the two blank boxes adjacent to 700 ?
Type 1 in the first blank box. |
09:54 | Note that: 1 is the indicator for Surname. |
09:58 | 2nd indicator is undefined by MARC 21, so I will leave it blank. |
10:07 | Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields. |
10:15 | In the sub-field ‘a' Personal name- enter the Editor’s name.
Kalia, V.C. |
10:20 | You have to type your book or Serial editor’s name. |
10:26 | Remember to write the surname first followed by comma and then first name. |
10:33 | Lastly, from the tabs 0 to 9, click on the tab 9 |
10:39 | Go to 942 ADDED ENTRY ELEMENTS (KOHA). |
10:45 | Go to sub-field ‘c’: Koha item type, and from the drop down select Serial. |
10:54 | After filling all the details click on Save at the left corner of the page. |
11:01 | A new page opens with the title I gave. |
11:05 | On my interface it says Items for Indian Journal of Microbiology. |
11:10 | Next, for Add item-
We are prompted to fill details like- Date acquired Source of acquisition |
11:22 | Cost, normal purchase price,
Barcode, Cost, replacement price etc. |
11:31 | I have filled in a few details as per my Library. |
11:36 | You may pause the video and fill the details as per your Library. |
11:41 | Click inside the field for Date acquired to auto-select the date. However, note that the date is editable. |
11:51 | If you do not have information for a particular field, then leave it blank. |
11:57 | Remember that- by default Koha fills in the details for-
Permanent location |
12:05 | Current location
Full call number and Koha item type |
12:13 | Additionally, you may click on the buttons-
Add & Duplicate |
12:19 | Add multiple copies of this item at the bottom of the page. |
12:24 | After entering all the details, click on the tab Add item at the bottom of the page. |
12:31 | Another page opens with the entered details of the Journal:
Items for Indian Journal of Microbiology |
12:39 | With this we have Cataloged the record for Journal titled- Indian Journal of Microbiology by Kalia, V.C |
12:49 | For Biology section of the library with appropriate details. |
12:54 | You may now log out from Koha. |
12:57 | Go to the top right corner of the Koha interface. |
13:01 | Click on Spoken Tutorial Library and select logout from the drop-down. |
13:08 | And this brings us to the end of this tutorial. |
13:12 | Let us summarize
In this tutorial we learnt: How to catalog serial subscriptions |
13:21 | For assignment:
Catalog- Journal of Molecular Biology |
13:27 | The video at the following link summarizes the Spoken Tutorial project.Please download and watch it. |
13:34 | The Spoken Tutorial Project Team conducts workshops and gives certificates. |
13:40 | For more details, please write to us. |
13:44 | Please post your timed queries in this forum. |
13:48 | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. |
13:55 | More information on this mission is available at this link. |
14:00 | This is Bella Tony from IIT Bombay signing off.Thank you for joining. |