Difference between revisions of "Koha-Library-Management-System/C2/Cataloging/English-timed"
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| 00:01 | | 00:01 | ||
− | | Welcome to the''' Spoken Tutorial '''on '''Cataloging''' | + | | Welcome to the''' Spoken Tutorial '''on '''Cataloging'''. |
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| 00:05 | | 00:05 | ||
− | | In this tutorial we will learn | + | | In this tutorial, we will learn how to do '''Cataloging '''in '''Koha.''' |
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| 00:20 | | 00:20 | ||
− | | '''Koha version 16.05''' | + | | '''Koha version 16.05'''. |
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| 00:24 | | 00:24 | ||
− | | To follow this tutorial, you should have knowledge of | + | | To follow this tutorial, you should have knowledge of Library Science. |
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| 00:29 | | 00:29 | ||
− | | To practice this tutorial, | + | | To practice this tutorial, you should have '''Koha''' installed on your system. |
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| 00:35 | | 00:35 | ||
− | | And | + | | And, you should also have '''Admin '''access in Koha. |
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| 00:51 | | 00:51 | ||
− | | Log in with '''Library Staff username Samruddhi ''' | + | | Log in with '''Library Staff username Samruddhi. ''' |
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| 01:02 | | 01:02 | ||
− | | Also recall, we had an assignment of adding | + | | Also recall, we had an assignment of adding a '''Book''' and a '''Serial''' to our '''Library''' in one of the earlier tutorials. |
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| 01:12 | | 01:12 | ||
− | | We are now inside the '''Koha | + | | We are now inside the '''Koha''' interface as '''Library Staff: Samruddhi'''. |
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| 01:32 | | 01:32 | ||
− | | From the | + | | From the drop-down, I will select '''BOOKS.''' |
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| 01:53 | | 01:53 | ||
− | | Note that it is mandatory to fill the | + | | Note that it is mandatory to fill the '''field'''s marked in red colored asterisk on this page. |
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| 02:15 | | 02:15 | ||
− | | Click inside the field for '''000, LEADER'''. | + | | Click inside the '''field''' for '''000, LEADER'''. |
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| 02:21 | | 02:21 | ||
− | | By default '''Koha '''shows this value. | + | | By default, '''Koha '''shows this value. |
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| 03:15 | | 03:15 | ||
− | | I will skip the rest of the fields for this demo. | + | | I will skip the rest of the fields for this '''demo'''. |
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| 03:31 | | 03:31 | ||
− | | Locate the two blank boxes adjacent to''' 020''' | + | | Locate the two blank boxes adjacent to''' 020'''. |
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| 03:36 | | 03:36 | ||
− | | Note that if you click on the''' ? (question mark) '''then | + | | Note that if you click on the''' ? (question mark) '''then the entire '''MARC 21 Bibliographic format '''for the respective''' tag''' opens up. |
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| 03:47 | | 03:47 | ||
− | | Here, both the '''indicators''' are undefined | + | | Here, both the '''indicators''' are undefined. |
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|03:55 | |03:55 | ||
− | | Locate the | + | | Locate the sub-field '''‘a’ INTERNATIONAL STANDARD BOOK NUMBER'''. |
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| 04:01 | | 04:01 | ||
− | | Now enter a 13-digit number here. | + | | Now, enter a 13-digit number here. |
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| 04:10 | | 04:10 | ||
− | | So what if more than one''' ISBN number''' has to be added? | + | | So, what if more than one''' ISBN number''' has to be added? |
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| 04:15 | | 04:15 | ||
− | | Locate the small button- '''Repeat this Tag '''on the right side of '''International Standard Book Number'''. | + | | Locate the small button- '''Repeat this Tag, '''on the right side of '''International Standard Book Number'''. |
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| 04:33 | | 04:33 | ||
− | | Now enter the 10-digit''' ISBN '''number in the duplicate field. | + | | Now, enter the 10-digit''' ISBN '''number in the duplicate field. |
I will enter this. | I will enter this. | ||
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| 04:46 | | 04:46 | ||
− | | Next, come to the tab''' 040 CATALOGING SOURCE ''' | + | | Next, come to the tab''' 040 CATALOGING SOURCE. ''' |
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| 04:52 | | 04:52 | ||
− | | The | + | | The sub-field''' ‘c’ Transcribing agency '''has a red asterisk. |
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|05:17 | |05:17 | ||
− | |In the | + | |In the sub-field ‘'''a’ Classification number, '''enter '''660.62'''. |
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| 05:25 | | 05:25 | ||
− | | Next, go to the top of the page and from the tabs '''0 to 9, '''click on the tab''' 1''' | + | | Next, go to the top of the page and from the tabs '''0 to 9, '''click on the tab''' 1'''. |
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| 05:32 | | 05:32 | ||
− | | On the new page that opens | + | | On the new page that opens, |
− | + | go to the tab '''100 MAIN ENTRY--PERSONAL NAME'''. | |
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|05:40 | |05:40 | ||
− | | Locate the two blank boxes adjacent to''' 100 ? (question mark)''' | + | | Locate the two blank boxes adjacent to''' 100 ? (question mark)'''. |
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|05:46 | |05:46 | ||
− | |As mentioned earlier if you click on the '''? (question mark) | + | |As mentioned earlier, if you click on the '''?''' (question mark) then the entire '''MARC 21 Bibliographic format '''for the respective''' tag''' opens up. |
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| 05:57 | | 05:57 | ||
− | | Let us go back to the''' Koha interface''' | + | | Let us go back to the''' Koha interface'''. |
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| 06:05 | | 06:05 | ||
− | | Note that | + | | Note that '''1 '''is the first indicator of tag '''100''' and it represents the '''Surname '''for the sub-field '''‘a'''’. |
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| 06:16 | | 06:16 | ||
− | | | + | | 2nd indicator is '''undefined by MARC 21'''. So, we will leave it blank. |
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| 06:23 | | 06:23 | ||
− | | In the | + | | In the sub-field''' ‘a' Personal name,''' enter the Author’s name. |
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| 06:34 | | 06:34 | ||
− | |Note that | + | |Note that if you put first indicator value as''' 1''' then only the surname comes first. |
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| 06:48 | | 06:48 | ||
− | | Next, go to the top again and among the tabs from '''0 to 9, '''click on the tab''' 2''' | + | | Next, go to the top again and among the tabs from '''0 to 9, '''click on the tab''' 2'''. |
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| 07:02 | | 07:02 | ||
− | | Locate the two blank boxes adjacent to''' 245 ?''' | + | | Locate the two blank boxes adjacent to''' 245 ?'''. |
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| 07:08 | | 07:08 | ||
− | | Type''' 1 '''in the first blank box. Note that | + | | Type''' 1 '''in the first blank box. Note that ''' 1 '''is the indicator for '''Added Entry.''' |
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| 07:20 | | 07:20 | ||
− | |2nd indicator represents a | + | |2nd indicator represents a non-filing character. |
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| 07:25 | | 07:25 | ||
− | |I have entered''' 0''', as under this '''TITLE | + | |I have entered''' 0''', as under this '''TITLE,''' there is no non-filing character. |
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| 07:32 | | 07:32 | ||
− | | In the | + | | In the sub-field ‘'''a’ Title, '''enter''': Industrial Microbiology'''. |
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| 07:39 | | 07:39 | ||
− | | In the | + | | In the sub-field ‘'''c’ Statement of responsibility, etc '''type: '''Arvind H Patel. ''' |
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| 07:53 | | 07:53 | ||
− | | Locate the two blank boxes adjacent to''' 250 question mark''' | + | | Locate the two blank boxes adjacent to''' 250 question mark'''. |
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|Both the indicators for '''250 '''are undefined. | |Both the indicators for '''250 '''are undefined. | ||
− | So I will leave the two blank boxes as they are. | + | So, I will leave the two blank boxes as they are. |
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Revision as of 12:05, 16 October 2018
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00:01 | Welcome to the Spoken Tutorial on Cataloging. |
00:05 | In this tutorial, we will learn how to do Cataloging in Koha. |
00:12 | To record this tutorial, I am using Ubuntu Linux Operating System 16.04 and |
00:20 | Koha version 16.05. |
00:24 | To follow this tutorial, you should have knowledge of Library Science. |
00:29 | To practice this tutorial, you should have Koha installed on your system. |
00:35 | And, you should also have Admin access in Koha. |
00:40 | If not, please refer to the Koha Spoken Tutorial series on this website. |
00:46 | Let us begin. Let me switch to the Koha interface. |
00:51 | Log in with Library Staff username Samruddhi. |
00:56 | Recall, we had given her Cataloging rights in an earlier tutorial. |
01:02 | Also recall, we had an assignment of adding a Book and a Serial to our Library in one of the earlier tutorials. |
01:12 | We are now inside the Koha interface as Library Staff: Samruddhi. |
01:18 | On the Home page, click on Cataloging. |
01:23 | A new page opens. |
01:26 | To start a new record, click on the tab plus New record. |
01:32 | From the drop-down, I will select BOOKS. |
01:36 | The selection depends upon the ITEM type created in one of the earlier tutorials. |
01:42 | However, you may select as per the Item Type that you had created. |
01:48 | A new page with the title Add MARC record opens up. |
01:53 | Note that it is mandatory to fill the fields marked in red colored asterisk on this page. |
02:01 | Interestingly, Koha auto-generates values for a few mandatory fields. |
02:07 | Among the range of tabs from 0 to 9, we will start with tab zero. |
02:15 | Click inside the field for 000, LEADER. |
02:21 | By default, Koha shows this value. |
02:25 | I will leave the field for 001 CONTROL NUMBER as blank. |
02:32 | When 003 CONTROL NUMBER IDENTIFIER is clicked, Koha auto-generates this value. |
02:41 | Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION. |
02:49 | Koha auto-generates this value for my machine. |
02:54 | You will see a different value on your machine. |
02:58 | I will leave the fields for 006 and 007 as blank. |
03:05 | Now click 008 FIXED-LENGTH DATA ELEMENTS GENERAL INFORMATION. |
03:12 | Koha auto generates this value. |
03:15 | I will skip the rest of the fields for this demo. |
03:19 | You may consider filling these fields as per the requirement of your library. |
03:25 | Next, go to the tab 020 INTERNATIONAL STANDARD BOOK NUMBER. |
03:31 | Locate the two blank boxes adjacent to 020. |
03:36 | Note that if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up. |
03:47 | Here, both the indicators are undefined. |
03:51 | So, I will leave the two blank boxes as they are. |
03:55 | Locate the sub-field ‘a’ INTERNATIONAL STANDARD BOOK NUMBER. |
04:01 | Now, enter a 13-digit number here. |
04:05 | You may enter the ISBN number of your book here. |
04:10 | So, what if more than one ISBN number has to be added? |
04:15 | Locate the small button- Repeat this Tag, on the right side of International Standard Book Number. |
04:24 | Then, click on it. |
04:27 | A duplicate field will be created to add the second ISBN number. |
04:33 | Now, enter the 10-digit ISBN number in the duplicate field.
I will enter this. |
04:42 | You may enter the ISBN of your book. |
04:46 | Next, come to the tab 040 CATALOGING SOURCE. |
04:52 | The sub-field ‘c’ Transcribing agency has a red asterisk. |
04:58 | Hence, it is mandatory to fill this field. |
05:02 | Type the name of the Institute/University or the Department here. |
05:07 | I will type IIT Bombay. |
05:10 | Now come to the tab 082 DEWEY DECIMAL CLASSIFICATION NUMBER. |
05:17 | In the sub-field ‘a’ Classification number, enter 660.62. |
05:25 | Next, go to the top of the page and from the tabs 0 to 9, click on the tab 1. |
05:32 | On the new page that opens,
go to the tab 100 MAIN ENTRY--PERSONAL NAME. |
05:40 | Locate the two blank boxes adjacent to 100 ? (question mark). |
05:46 | As mentioned earlier, if you click on the ? (question mark) then the entire MARC 21 Bibliographic format for the respective tag opens up. |
05:57 | Let us go back to the Koha interface. |
06:01 | Now, type 1 in the first blank box. |
06:05 | Note that 1 is the first indicator of tag 100 and it represents the Surname for the sub-field ‘a’. |
06:16 | 2nd indicator is undefined by MARC 21. So, we will leave it blank. |
06:23 | In the sub-field ‘a' Personal name, enter the Author’s name. |
06:29 | I will type Patel, Arvind H. |
06:34 | Note that if you put first indicator value as 1 then only the surname comes first. |
06:41 | Hence, based on indicator value, surname or forename should be entered. |
06:48 | Next, go to the top again and among the tabs from 0 to 9, click on the tab 2. |
06:57 | Then go to the tab 245 TITLE STATEMENT: |
07:02 | Locate the two blank boxes adjacent to 245 ?. |
07:08 | Type 1 in the first blank box. Note that 1 is the indicator for Added Entry. |
07:16 | Type 0 in the 2nd blank box. |
07:20 | 2nd indicator represents a non-filing character. |
07:25 | I have entered 0, as under this TITLE, there is no non-filing character. |
07:32 | In the sub-field ‘a’ Title, enter: Industrial Microbiology. |
07:39 | In the sub-field ‘c’ Statement of responsibility, etc type: Arvind H Patel. |
07:48 | Next, locate the tab 250 EDITION STATEMENT. |
07:53 | Locate the two blank boxes adjacent to 250 question mark. |
07:59 | Both the indicators for 250 are undefined.
So, I will leave the two blank boxes as they are. |
08:08 | Fill in the following details for sub-field ‘a’ |
08:13 | Edition statement, enter: 12th ed. |
08:20 | Now, go to 260 PUBLICATION, DISTRIBUTION, ETC. |
08:28 | Locate the two blank boxes adjacent to 260 question mark |
08:34 | Both the indicators for this are undefined. So I will leave the two blank boxes as they are. |
08:42 | Fill in the following details for- Subfield ‘a’ Place of publication, distribution, etc, enter New Delhi. |
08:53 | In the subfield ‘b’ Name of publisher, distributor, etc, enter Pearson. |
09:02 | In the subfield ‘c’ Date of publication, distribution, etc, enter 2014. |
09:12 | Now, go back to the top again and from the tabs 0 to 9, click on the tab 3 |
09:20 | Now, go to 300 PHYSICAL DESCRIPTION |
09:26 | Locate the two blank boxes adjacent to 300? |
09:31 | Both the indicators for this are undefined. So I will leave the two blank boxes as they are. |
09:40 | Fill in the following details in the- Subfield ‘a’ Extent- Enter 960 pages |
09:49 | For subfield ‘b’ Other physical details- Enter Illustration |
09:56 | In the subfield ‘c’, Dimensions- Enter 25 cm |
10:03 | Next, go to the top again and from the tabs 0 to 9, click on 6 |
10:10 | Now, go to the tab 650 SUBJECT ADDED ENTRY--TOPICAL TERM |
10:17 | Locate the two blank boxes adjacent to 650 question mark |
10:23 | Type 1 in the first blank box. |
10:26 | Note that: 1 is the indicator for Primary (Level of subject) |
10:31 | Type 0 in the second blank box. |
10:35 | Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus) |
10:43 | In the subfield ‘a’ Topical term or geographic name entry element type, subject heading |
10:52 | I will type Industrial Microbiology. |
10:56 | In case, more than one keyword has to be added then, as explained earlier, click on the small button Repeat this Tag. |
11:06 | A duplicate field 650 opens |
11:11 | Type 2 in the first blank box. |
11:15 | Note that 2 is the indicator for Secondary (Level of Subject). |
11:21 | Keep 0 in the second blank box as it is. |
11:25 | Note that 0 is the indicator for Library of Congress Subject Headings (Thesaurus). |
11:33 | In the subfield ‘a’ Topical term or geographic name entry element, enter the keyword as Bacteria. |
11:43 | Lastly, go to the top, from the tabs 0 to 9, and click on the tab 9 |
11:51 | Go to tag 942 ADDED ENTRY ELEMENTS (KOHA) |
11:58 | In the subfield ‘c’: Koha [default] item type, select- Book from the drop-down. |
12:07 | Note that- You will be able to select Book from the drop down only if you have completed the assignment as mentioned earlier in this tutorial. |
12:18 | After filling in all the details, click on Save at the corner of the page. |
12:25 | A new page opens with the title Items for Industrial Microbiology by Patel, Arvind H. |
12:33 | Under the section Add item. Here, we are prompted to fill details like-
Date acquired |
12:42 | Source of acquisition |
12:45 | Cost, normal purchase price, |
12:49 | Barcode as accession number , |
12:52 | And Cost, replacement price etc. |
12:56 | Click inside the field for Date acquired to auto-select the date. |
13:02 | However, note that the date is editable. |
13:06 | I have filled in the details as per my Library. |
13:10 | You may pause the video and fill the details as per your Library. |
13:15 | If you do not have information for a particular field, then leave it blank. |
13:21 | Remember that by default Koha fills in the details for Permanent location |
13:28 | Current location |
13:30 | Full call number and Koha item type |
13:36 | Note that if required, you may click on the following tabs- Add & Duplicate |
13:43 | Add multiple copies of this item |
13:47 | After entering all the details, click on the tab Add item at the bottom of the page. |
13:54 | Another page opens with the title Items for Industrial Microbiology by Patel, Arvind H. |
14:03 | Now logout from the Koha interface. |
14:07 | To do so, go to the top right corner. |
14:11 | Click on Spoken Tutorial Library. |
14:15 | From the drop down, select Log out. |
14:19 | With this we complete Cataloging. |
14:23 | Let us summarize. In this tutorial, we learnt about Cataloging in Koha. |
14:31 | As an assignment- Create a New record for Serials. |
14:37 | Import a Catalogue record by using a 'z39.50 Search'. |
14:44 | The video at the following link summarizes the Spoken Tutorial project.
Please download and watch it. |
14:51 | The Spoken Tutorial Project team conducts workshops and gives certificates.
For more details, please write to us. |
15:01 | Please post your timed queries in this forum. |
15:05 | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
More information on this mission is available at this link. |
15:16 | This is Bella Tony from IIT Bombay signing off.
Thank you for joining. |