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Revision as of 14:30, 17 December 2013

Resources for "Libre Office Track Changes"

Visual Cue
Narration
Show slide number 1 Hello Everybody.


Welcome to the tutorial on LibreOffice Writer - 'Track changes while Editing a document'.

Show slide number 2

Learning Objectives

Peer review of documents using Record Changes


In this tutorial I will explain how peer review of documents can be done with LibreOffice Writer.


We will open an existing document to explain how to peer review and edit a document using 'Record Changes' option.

Show Slide Number 3

Benefits

By using this feature a reviewer can -

  • make comments
  • add text,
  • delete or modify existing text
  • which is clearly visible as such in the same document.


The benefit in using this feature is that a reviewer can give comments, add text, delete or modify existing text, which is clearly visible, as such, in the same document.
Show Slide Number 4

Benefits

This can be easily seen by the author

  • who can accept or reject these changes
  • and thus incorporate these edit comments
  • without the effort of making the same changes once again.


This can be easily seen by the author who can accept or reject these changes and thus incorporate these edit comments without the effort of making the same changes once again.



And when the file is saved, the comments are incorporated.


So lets learn how to do all of this.

Show Slide Number 4OS and versions Here we are using Ubuntu Linux 10.04 as our operating system and LibreOffice Suite version 3.3.4
Show Slide Number 5

Files being used in this tutorial

I will be using some documents -

  • Seven-reasons-to-adopt-FOSS.odt
  • Government-support-for-FOSS-in-India.odt


In this tutorial, I will be using some documents that I have already created and saved on my system, namely -
  • Seven-reasons-to-adopt-FOSS.odt
  • Government-support-for-FOSS-in-India.odt


Click on Applications >> Office >> LibreOffice Writer Lets click on Applications - Office - LibreOffice Writer to start Writer.
Click File >> Open >> double-click on Seven-reasons-to-adopt-FOSS.odt Open file 'Seven-reasons-to-adopt-FOSS.odt'



Click on Edit >> Changes Point to Record option but do not click it.


Point to Show option and the checkmark.


Now click on Record option.

To set the 'record changes' option on, go to EDIT → CHANGES and check the RECORD option.


The SHOW option should also be checked. This will enable any subsequent editing to be recorded distinctly.



Go to point number 2 and type “Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”.


Hit Enter.

In the document, let us insert a second point.

We will go to point number 2 and type “Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”.


Hit Enter, so that the current second point becomes point number 3

Point to the text in the new colour. Note that the text input has come in a new colour.
Hover the mouse on this text.

Point to the message “Inserted Ranjani:” then date and time of insertion.

Hover the mouse on this text. You will see the message “Inserted Ranjani:” followed by date and time of insertion.


Thus the person making the comment is identified in the document. The name is provided based on the name given during installation of LibreOffice as the user on the computer.

Correct the spelling of “avalable” in the first line. Correct the spelling of “avalable” in the first line. You will notice the correction.
Delete the first point. Delete the first point - “It can be installed on all computers without restriction or needing to pay license fees to vendors”.
Point to the deleted text.


Hover the mouse on this text.

Point to the message “Inserted Ranjani:” then date and time of insertion.

Note that the deletion does not actually delete the line, but marks it as a line suggested for deletion.


Hover the cursor over it and we see the message “Deleted Ranjani:” followed by date and time of deletion .

Remain in the same screen. In this manner, modifications can be made to a document by adding, deleting or changing an existing text in a document.
Show Slide Number 6

More than one person can edit the same document.

LO Writer

  • will show each edit in a different colour
  • to help the reader distinguish one reviewer's work from another.


More than one person can edit the same document.


LO Writer will show each edit in a different colour to help the reader distinguish one reviewer's work from another.


Of course, hovering the mouse over the edited text will display the name of the reviewer.

Switch to Writer window.


Click File >> Open >> Government-support-for-FOSS-in-India.odt

I am going to demonstrate this by opening a document, which has already been edited by my colleague Guru.


Open a text file document “Government-support-for-FOSS-in-India.odt”

Point to the track changes that are visible.


Hover the mouse over the text and show the message “Inserted: Guru”.

In this document, we can see that several additions and deletions have been done.


Hovering the mouse over this text gives message that the addition and deletion have been done by Guru.

Go to the bottom of the document.

Type “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”.

Add a point at the bottom “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”.



Point to the text in a different colour.


Hover the mouse over the text and show the message “Inserted: Ranjani”.

We can see that the colour of this insertion is different from the colour of the edits done by Guru.


Hovering the mouse over this insertion gives the message “Inserted: Ranjani”.


Thus more than one person can edit the same document before it goes back to the author.

Click on File >> Close. Close the document without saving it.
Go to point 2 >> right click on the deleted text 'reasons' >> Select 'Accept Change'. We will now show how the author can accept or reject changes made by the reviewer.


In the same document, “Government-support-for-FOSS-in-India.odt”, let us assume I am the author and will accept or reject the edits made by Guru.


Go to point 2 and right click on the deleted text 'reasons'. Select 'Accept Change'.


You will see that the text gets deleted which is the change suggested by the reviewer. Right-click on the inserted text 'needs' and select 'Accept Change'. You will see that the text becomes normal which is the change suggested by the reviewer.

Go to point 1 >> right click on the deleted text 'The OpenOffice document standard (ODF) has been notified under this policy' >> select 'Accept Change'. In this way, edits suggested by the reviewer, both insertions and deletions, can be accepted by the author.


Go to point 1 and right click on the deleted text “The OpenOffice document standard (ODF) has been notified under this policy” and select 'Reject change'.


This makes the text normal, ie the suggestion of the reviewer to delete, has been rejected by the author.

Go to point 5 >> right click on “Government Schools in these states and in Orissa, Karnataka and Tamil Nadu learn Linux” >> select 'Reject change'. Go to point 5 and right click on “Government Schools in these states and in Orissa, Karnataka and Tamil Nadu learn Linux” and select 'Reject change'. This deletes the text inserted by the reviewer.


In this manner, each addition or deletion can be accepted or rejected by the author.

EDIT >> CHANGES >> uncheck 'Record' & 'Show' options. Finally, after accepting or rejecting changes, we should go to EDIT >> CHANGES and uncheck 'Record' and 'Show' options.


When unchecked, any further editing will not be marked separately.


Please be sure to save the file after accepting or rejecting changes to incorporate all comments given by the reviewers.

Switch to Slide 7

(Assignment)

This brings us to the end of this tutorial. Finally, the ASSIGNMENT.


Open a document and make corrections to spelling mistakes in Record Changes mode.

Switch to LibreOffice Assignment File I have already constructed this assignment here.
Show Slide number 8About the Spoken Tutorial Project


The video available at the following link summarises the Spoken Tutorial project. If you do not have good bandwidth, you can download and watch it.



Show Slide number 9The Spoken Tutorial Project
  • Conducts workshops using spoken tutorials
  • Also gives certificates for those who pass an online test
  • For more details, write to contact@spoken-tutorial.org.


The Spoken Tutorial Project conducts workshops using spoken tutorials. They also give certificates to those who pass an online test. For more details, write to contact at spoken hypen tutorial dot org.



Show Slide number 10ACKNOWLEDGEMENT


Spoken Tutorial Project is a part of the Talk to a Teacher project, supported by the National Mission on Education through ICT, MHRD, Government of India. More information on the same is available at the following link

spoken hyphen tutorial dot org slash NMEICT hypen Intro

Show Slide number 11ACKNOWLEDGEMENT
  • Script contributed by ITforChange.
  • www.itforchange.net
  • Thank you.


This tutorial has been contributed by IT for change.


Thank you and enjoy exploring many languages in LibreOffice Writer.

Contributors and Content Editors

Chandrika, Madhurig, Nancyvarkey

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