Difference between revisions of "GNUKhata/C2/Contra-Transactions/English"

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Point to '''Transaction menu.'''
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Point to '''Transactions menu.'''
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We have already discussed about how to create an account under the '''Master''' menu by selecting '''Account Creation/Find/Edit'''
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We have already discussed about how to create an account under the '''Master''' menu by selecting '''Account Creation/Find/Edit'''
  
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This time we will discuss about “'''Transactions'''” from the main menu.  
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This time we will discuss about '''Transactions''' from the main menu.  
  
 
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Click on '''Transaction'''.
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Click on '''Transactions'''.
  
  
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| For recording a Contra transaction, we should create two accounts first.
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| For recording a Contra transaction, we should create two accounts first.
  
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The account will have the group name '''Group Name -''' '''Current Assets''', '''Sub Group -''' '''Bank '''and '''Account Name '''SBI'''.  
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The account will have the Group name - '''Current Assets''', Sub Group - '''Bank ''' and Account Name - '''SBI'''.  
  
  
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The second account will be under the group '''Current Asset '''and '''Sub-group - Cash. '''The second account will have the name Cash and Bank.  
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The second account will be under the Group - '''Current Asset '''and Sub-group - '''Cash'''. The second account will have the name -'''Cash and Bank'''.  
  
  
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to Transaction Menu
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to Transactions Menu
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| This way, you can record another transaction.  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| This way, you can record another transaction.  
  
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Summary
 
Summary
  
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Contra Transaction
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Contra Transactions
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| In this tutorial, we have completed  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| In this tutorial, we have completed  
  
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Entering of Contra Transaction
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Entering of Contra Transactions
  
 
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Revision as of 22:26, 3 May 2013

Title of script: Contra and Journal transaction in GNUKhata

Author: Trupti Rajesh Kini

Keywords: Video Tutorial, Organisation, GNUKhata, Contra, Journal, Transaction


Visual Cue
Narration
Slide 1


Hello and welcome to the tutorial on ‘Entering a Contra Transaction’ in GNUKhata.
Slide 2

Learning Objectives

After watching this tutorial, you will be able to:
  • Enter a Contra Transaction in GNUKhata
Slide 3

System Requirements

To record this tutorial,

I am using

  • GNUKhata version 1.2
  • Ubuntu 12.04 Operating System and
  • Firefox version 17.0

To use GNUKhata, I would recommend the use of Firefox version 3.6 or above. It works well with other browsers, too. Eg-Chromium and Opera.



Slide 4

Prerequisites

I assume that you already know
  • Principles of Book keeping
  • Creating a new organisation
  • Creating Accounts in GNUKhata

If not, for relevant tutorials, please visit http://spoken-tutorial.org

Let us open GNUKhata.
Open web browser, Firefox I will open Firefox web browser.
Type http://localhost:8080

in firefox

As you are aware, we are running GNUKhata on local machine.


So the web address will be http://localhost:8080

Click on Select Existing Organisation drop down and select Free Accounting Foundation Click Select Existing Organisation and select Free Accounting Foundation as organisation.
Click on For Financial Year. Select the financial year for the organisation.
Click on Proceed then login as admin Now click on Proceed

and login as admin.

On the main screen Now we are on the main screen.
Point to Master menu


Point to Transactions menu.

We have already discussed about how to create an account under the Master menu by selecting Account Creation/Find/Edit

This time we will discuss about Transactions from the main menu.

Click on Transactions.


Under Transactions, you can enter different types of transactions.
Select Contra option


/* Slide 5 */

From these options, I shall select Contra. Alternatively, you can use the shortcut key Alt+C from your keyboard.

As you all know, in Contra transaction we can use accounts with Sub-group Cash and Bank.

/* Slide 6 */ As an example, consider a Contra transaction for Cash deposit to SBI bank Rs.2000 on 01-04-2011.
/* Slide 7*/

Screen with Contra transaction

For recording a Contra transaction, we should create two accounts first.

The account will have the Group name - Current Assets, Sub Group - Bank and Account Name - SBI.


The second account will be under the Group - Current Asset and Sub-group - Cash. The second account will have the name -Cash and Bank.



/* Interface */

Type CA12 in Voucher No

Now, I will show you how to record Contra transaction.

The first text-box is for Voucher Number.

Voucher No can take alphanumeric characters.

So I will type CA12.

Shift to date text box by using the tab button on your keyboard.


Point to the default date

Next comes the Date field, it is to be entered in date, month and year format (DD-MM-YYYY).

You will notice that in the Date field, The first day of the financial year of the organisation I.e 1st April 2011 appears by default.

You can edit this date if you wish.

Point to Dr/Cr option The first option in the dropdown box is Dr/Cr.

Depending on the nature of the transaction, we will select Dr or Cr option from this drop down.

Select the Dr option I will select the Dr option.
Select SBI Bank account The next field is Account Name.

It has a dropdown box which shows all the existing Account names.

I will select SBI.

Enter Rs 2000 as amount The next is Debit Amount.

I will enter Rs 2000 as the debit amount.

Click on Ok button Then I will click on Ok button. You can see that one row is added.
From Dr/Cr dropdown Select Cr option


From Account name dropdown select Cash account

Now we will see the second part of the transaction that is the credit side.

I will select Cr (Credit) option from DR/CR dropdown.

From the Account Name I will select Cash account.

Type 1000 as amount Because I have selected Credit (Cr) option, the amount will be entered in the Credit Amount column.

Notice that Rs.2000/- comes as default Credit Amount. This is because, as per the accounting practice, the amounts on both debit and credit side should tally.

I will enter a different amount, lets say, Rs. 1000 and Click on Ok button.

Let me show you what happens if you now click on Save.

Type 1000 for the credit entry.


Click on Save

Notice that an alert message appears saying Credit and Debit amounts does not tally.
Click on the delete icon

Choose Cash account

Type Rs. 2000

Since we have no other cash or bank account we will delete the credit entry by clicking on delete icon.

First we have to select the Cash account

Now I will type the same amount as the debit amount. Rs. 2000.

Point to Total Debit Amount and Credit Amount If the amount is entered correctly, the total of debit amount will be equal to the credit amount.
Type Being cash deposit into bank in the Narration box Here in the Narration box, type the details of the transaction.

I will type Being cash deposit into bank.

Click on the Save button When you are done, to save this transaction click on the Save button.
Point to message When I click on Save button, message appears saying Transaction Record has been saved.
Point to Transactions Menu This way, you can record another transaction.

That’s it for this tutorial. In the next few tutorials, we will learn more about GNUKhata.



Switch to Slides

Slide 8


Summary

Contra Transactions

In this tutorial, we have completed

Entering of Contra Transactions

Slide 9

Assignment


As an assignment, Please record

A Contra transaction of cash withdrawn from bank Rs.2,000 on 01-04-2011 from HDFC.



Slide 10

Assignment

A Journal transaction of Purchase of furniture worth Rs.50,000/- on credit from New Furniture company on 15-06-2011.


Hint:

Under Direct Expense, make an account 'Purchase'.


Under Current Liability, make an account 'New Furniture Company'.

Make a Journal Transaction using these two accounts.

Slide 11

Assignment

A credit transaction of 40 units sold to customer XYZ on 01-04-2012 against invoice no A12 at Rs.10 each.


Now on 10-05-2012, it is agreed that the said units will be charged at Rs.8.

Hint:


Under Indirect Income, make an account 'Sales return'

Under Current Assets, Select Sundry Debtors, make an account 'XYZ'.

The amount for transaction will be Rs 80.

/* Slide 12 */

About the Spoken Tutorial Project

Watch the video available at

http:spoken-tutorial.org


It summarises the Spoken Tutorial

project


If you do not have good

bandwidth, you can download

and watch it

/* Slide 13 */ The Spoken Tutorial Project Team


Conducts workshops using spoken tutorials


Gives certificates to those who pass an online test


For more details, please write to contact@spoken-tutorial.org

/* Slide 14 */

Acknowledgements

Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India


More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro

Contributors and Content Editors

Trupti

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