Difference between revisions of "Koha-Library-Management-System/C2/How-to-create-a-library/English"

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| style="border:0.75pt solid #000000;padding:0.071cm;"| While setting up '''Koha-'''  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| While setting up '''Koha-'''  
  
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* We should add the details of every '''Branch Library''' that we will create in '''Koha''''''Bold text'''.  
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* We should add the details of every '''Branch Library''' that we will create in '''Koha'''.  
 
* This data is used in several areas of '''Koha'''.  
 
* This data is used in several areas of '''Koha'''.  
  
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If you don’t have information for any field listed here, then just leave it blank.  
 
If you don’t have information for any field listed here, then just leave it blank.  
  
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Likewise, fill in your library’s'''Bold text''' details on this page.  
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Likewise, fill in your '''library'''’s details on this page.  
  
 
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| style="border:0.75pt solid #000000;padding:0.071cm;"| This is where you have to put information about your '''library'''.  
 
| style="border:0.75pt solid #000000;padding:0.071cm;"| This is where you have to put information about your '''library'''.  
  
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I have entered information about my '''library''', here.  
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I have entered some information about my '''library''', here.  
  
 
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If the '''URL''' of a particular '''branch library''' is put in this field, then-  
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* If the '''URL''' of a particular '''branch library''' is put in this field, then-  
 
* '''OPAC''' will tell us the '''branch library''' where the book is available.
 
* '''OPAC''' will tell us the '''branch library''' where the book is available.
  
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| style="border:0.75pt solid #000000;padding:0.071cm;"| If you wish to limit the access of your staff to a specific '''IP address''', then fill the '''IP address''' like I have done here.
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*If you wish to limit the access of your staff to a specific '''IP address''',  
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*then fill the '''IP address''' like I have done here.
  
 
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Revision as of 08:31, 15 July 2018

Visual Cue
Narration
Slide

Title Slide

Welcome to the Spoken Tutorial on How to create a Library in Koha.
Slide

Learning Objectives

In this tutorial we will learn how to -
  • Create a library,
  • Create a Group
  • Edit a library
Slide

System Requirement

To record this tutorial, I am using
  • Ubuntu Linux OS 16.04
  • Koha version 16.05
Slide

Pre-requisites

To follow this tutorial, learners should have knowledge of Library Science.
Slide

Pre-requisites

To practice this tutorial, you should have Koha installed on your system.

And you should also have Admin access in Koha.

For more details, please refer to the Koha Spoken Tutorial series on this website.

Show Koha interface Let us begin.

I have already installed Koha on my system.

Let me switch to the Koha interface.

Log into Koha with Username as koha_library and Password as ******.


Log into Koha using the username and password given at the time of installation.

On my system, I had given Username as koha_library.

Now type the Password that was noted down from the conf.xml file.

The Koha main page opens.
Cursor on dialogue box On the main page, a dialog box appears prompting us to create a Patron.

You may ignore this dialog box for now.

It will be explained in a later tutorial in the same series.

First of all we will start by enabling AutoLocation.

We will be using this information later in this tutorial.

Go to Koha Administration>> Global System Preferences Go to Koha Administration.

And click on Global System Preferences.

Click on the tab Administration Click on the tab Administration, located on the left side.

Under the section Login options, go to AutoLocation.

And from the drop-down change Don't require to Require.

Go to the bottom of the page.

Click on Save all Administration preferences .

Next go to the bottom of the page.

And click on Save all Administration preferences.

Let’s move ahead.
Slide While setting up Koha-
  • We should add the details of every Branch Library that we will create in Koha.
  • This data is used in several areas of Koha.
Now, let’s add a new library.
Show Koha interface Switch back to Koha interface.
Home >> Koha Administration Go to Home and click on Koha Administration.
Go to section Basic parameters Locate the section Basic parameters.
Click on- Libraries and groups And click on Libraries and groups.
Click on tab + New Library' To add a new library, click on tab '+ New Library'
Cursor on '+ New Group' We will skip the group section for now.
Cursor on new Library Click on the tab +New Library.
Point to the red asterisk fields In this page, note that all the fields marked in red, are mandatory.
Pause and fill in the details Fill in the fields Library code and Name for your library, as I have done here.
Red box highlight on library code Some important things to note are-
  • There should be no space in the library code
  • And it should be less than 10 characters long.
  • This code will be used as a unique identifier in the database.
Red box highlight on Address section The next section is where we have to fill our library’s contact details like-
  • Address, phone no., etc.
Fill in the details as follows-


  • Address line 1: IIT Bombay
  • Address line 2: Powai
  • Address line 3: ---
  • City: Mumbai
  • State: Maharashtra
  • ZIP/Postal code: 400076
  • Country: India
  • Phone: **********
  • Fax:
I have filled the details as shown here.

If you don’t have information for any field listed here, then just leave it blank.

Likewise, fill in your library’s details on this page.

Previous screen

Highlight Address and Phone with a red box

The address and phone details can be used to make custom notices for your library later.

These details can also be used by members when they want to contact the library.

Red box highlight on Email id


The Email id field is not mandatory, as you can see.

However, it is extremely important to have an email id for the library you create.

This is the email id from where the notices to the members go to and come from.

Fill abtworkshop21@gmail.com Gmail id is preferable as it can be easily configured for sending mail and/or receiving mail.
Point to Reply-To and Return-Path fields. Below the Email id field, we have Reply-To and Return-Path fields.
Red box highlight on Reply-To

Fill stlibreoffice@gmail.com

Reply-To

If you would like

  • to specify another default email address for all replies to notices,
  • you can do that here.

I will add Reply-To email id as stlibreoffice@gmail.com

Point to Email id If this is left blank, then all replies will go to the Email id given above.
Coming to Return-Path.

This is the email address that all bounced messages will go to.

Point to Email id If this is left blank, then all bounced messages will go to the Email id given above.
Red box highlight on Email id, Reply-To, Return-Path So basically, three different email ids can be used for
  • Email id
  • Reply-To and
  • Return-Path

However, if only one email id is provided, then by default, Koha will use it for all three fields.

Red box highlight on URL

http://www.iitb.ac.in/en/education/academic-divisions

Next, mention the URL of your library in the field, like I have done here.
Show the screenshot of the holdings table on the OPAC On filling the URL field, the particular library name will be linked in the holdings table on the OPAC.
After this, we have to fill the OPAC info.
In OPAC info:

Fill the following-

Spoken Tutorial Library, Mumbai.

Powai- 400001

This is where you have to put information about your library.

I have entered some information about my library, here.

Show the screenshot of mouse-over on Library name in the holdings table on the OPAC

This info will
  • appear in the OPAC
  • when we move the cursor over the library name in the holdings table.

Slide

OPAC info :

  • If the URL of a particular branch library is put in this field, then-
  • OPAC will tell us the branch library where the book is available.
Slide

OPAC info:

To get the hyper-link address information, hover the mouse on the link.
  • This will give the address of the particular branch library
  • where the book can be issued from.
Point to IP address Next we have the IP address.


Switch back to Koha. Let's switch back to the Koha interface.
Red box highlight on IP address
  • If you wish to limit the access of your staff to a specific IP address,
  • then fill the IP address like I have done here.
Red box highlight on IP address Please note- we had enabled AutoLocation at the beginning of this tutorial.

So here, IP address has to be mentioned.

Red box highlight on Notes Lastly, we have the Notes field.

This is where you can fill in any notes for future reference.

These will not be displayed in OPAC.

Click on the Submit button After entering all the details, click on the Submit button.
Cursor on the name of the new added library

Cursor on the page Libraries

The name of the newly added library appears on the Libraries page.

In our case, "Spoken Tutorial Library".

<<PAUSE>>
Let us now see when to use the Group Library option.
If you want to add a new Group, click on the tab New Group.
Slide

Use Group Library to group branch libraries like-

  • Chemistry Library,
  • Physics Library,
  • Biology Library
Suppose you have a few branch libraries, use "Group Library" to group branches like-
  • Chemistry Library,
  • Physics Library,
  • Biology Library


Name this group as Science library which falls under the main library.

Slide

Grouping can be done on the basis of-

  • similarities and/or some similar characteristics etc.

Grouping can be done on the basis of-

  • similarities and/or similar characteristics etc.

This brings us to the end of this tutorial.

Slide

Summary

Let us summarize

In this tutorial, we learnt to-

  • Create a library
  • Create a Group and
  • Edit a library

Slide

Assignment

  • Create a new library and
  • Create a new group

As an assignment-

  • Create a new library and
  • Create a new group
Slide

About Spoken Tutorial project

The video at the following link summarizes the Spoken Tutorial project.

Please download and watch it.

The video at the following link summarises the Spoken Tutorial project.

Please download and watch it.

Slide

Spoken Tutorial workshops

The Spoken Tutorial Project team conducts workshops using spoken tutorials and gives certificates on passing online tests.

For more details, please write to us.

The Spoken Tutorial Project team conducts workshops and gives certificates.

For more details, please write to us.

Slide

Forum for specific questions:

Do you have questions in THIS Spoken Tutorial?

  • Please visit this site
  • Choose the minute and second where you have the question
  • Explain your question briefly
  • Someone from our team will answer them
Forum for specific questions:

Do you have questions in THIS Spoken Tutorial?


  • Please visit this site
  • Choose the minute and second where you have the question
  • Explain your question briefly
  • Someone from our team will answer them
Slide

Forum for specific questions:

The Spoken Tutorial forum is for specific questions on this tutorial.

  • Please do not post unrelated and general questions on them.
  • This will help reduce the clutter.
  • With less clutter, we can use these discussions as instructional material.


Forum for specific questions:

The Spoken Tutorial forum is for specific questions on this tutorial.


  • Please do not post unrelated and general questions on them
  • This will help reduce the clutter
  • With less clutter, we can use these discussions as instructional material
Slide

Acknowledgement

Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at this link.


Acknowledgement

Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India.


More information on this mission is available at this link.

This is Bella Tony from IIT Bombay signing off.

Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey

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