Difference between revisions of "Drupal/C3/Drupal-Site-Management/English-timed"

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Revision as of 17:08, 4 September 2016

Time Narration
00:01 Welcome to the Spoken tutorial on Drupal Site Management.
00:06 In this tutorial, we will learn to:
  • View reports
  • Update Drupal
  • Update modules and themes and
  • Restore an older version.
00:18 To record this tutorial, I am using:
  • Ubuntu Linux Operating System
  • Drupal 8 and
  • Firefox Web browser.

You can use any web browser as per your choice.

00:33 What is Site management?

Site management is about:

  • Updating the code behind Drupal which are core, modules and themes
00:44
  • Observing and fixing errors
  • Studying the behavior of users etc.
00:51 Open our website which we created earlier.
00:56 The starting point of site management is the Reports menu. If you need additional assistance, you can also consult the Help menu.
01:07 Click on Reports. We see a list of the reports that we can get on our Drupal site.
01:14 Click on Available Updates.
01:17 If anything is in red background, that means there is a security update and we should update it soon.
01:25 If it is in yellow, then it is not a security update but there is an improved version available.
01:33 On the Settings tab, we can tell Drupal how frequently to check for updates.
01:40 We can also tell it to send an e-mail to us, if there are updates available. It is highly recommended to do this.
01:50 Under Reports, the "Recent log messages" gives us a list of errors found by Drupal. We should look at these, once in a while.
02:01 Under Reports, the Status report shows installation or configuration problems recognized by Drupal.
02:10 For instance -

I am on MySQL 5.6.30, My Drupal Core status is not up-to-date, My database is up-to-date, etc.

02:25 Under Reports, the Top 'access denied' errors and Top 'page not found' errors are also important.
02:34 These are simple ways to make sure that our site is performing the best it can.
02:41 Top search phrases provides the frequently used words in the search forms of your site.
02:49 Understanding the reporting section of our Drupal website is the first step in maintaining our site.
02:57 Next, let us learn to update Drupal.
03:01 Click on Available updates.
03:04 We see that the current version of Drupal core is 8.1.0 and the recommended version is 8.1.6.
03:15 This is the status at the time of the recording.
03:20 You may see a different recommended version here.
03:24 Note that you need an internet connection for Drupal to find out the current recommended version.
03:32 Updating Drupal core requires manual downloading of code files and applying it to your site.
03:40 We will see the upgrading process step by step.
03:45 The following steps are applicable to Bitnami Drupal stack.
03:50 But most of the steps are applicable to any other Drupal installation, as well.
03:57 Step No 1:

First put your site into Maintenance mode.

04:03 For that, go to Configuration and click on Maintenance mode under Development.
04:11 Check the option to "Put site into maintenance mode".
04:16 Click on Save configuration button.
04:19 When the Maintenance mode is active, only administrators can login.
04:26 In case you logged out admin by mistake, you can login at the URL of your homepage followed by /user.
04:37 Others will see a message that the site is under maintenance.
04:42 Step No 2:

Let us backup the database of the current version.

04:47 Open your Bitnami Drupal Stack control window.
04:52 Refer the tutorial Installation of Drupal to recollect how to open this control window.
05:00 Click on Open PhpMyAdmin button.
05:05 We are redirected to the phpmyadmin page.
05:10 The default username is root.
05:13 Drupal admin password and phpmyadmin password both are the same.
05:20 So, type the username as root and type your Drupal admin password, then click on Go button.
05:29 To take a backup, first click on Export button at the top panel.
05:36 Then choose the Export method as Custom.
05:40 Select bitnami_drupal8 under the Database list.
05:45 Under the Output section, give the filename template as "drupal-8.1.0" and set the Compression as gzipped.
05:58 The filename could be different based on your current version.
06:03 Under the section Object creation options, put a check-mark on Add DROP DATABASE statement option.
06:12 Put a check-mark on Add DROP TABLE option.
06:16 Scroll down and click on Go button at the bottom.
06:21 Click on OK button to save the file.
06:25 Go to your Downloads folder and check for the backup file "drupal-8.1.0.sql.gz".
06:36 Step No 3:

We should shut down all the servers.

06:42 To stop all the running servers, switch to the Bitnami Drupal Stack control window.
06:49 Click on the Manage Servers tab and then click on the Stop All button.
06:56 Step No 4:

Click on the Welcome tab and then on Open Application Folder button.

07:04 This will open in the file browser.
07:07 Navigate to the folders apps, then drupal and finally htdocs.
07:15 Step No 5:

We have to create a folder to backup the code for the current version of Drupal.

07:24 Name this folder with the current version number.
07:29 Next, move the backup database file to the drupal-8.1.0 folder.
07:36 Step No 6:

Go back to the htdocs folder.

07:42 Next, move the folders core and vendor and all the other files by cut and pasting into the backup folder drupal-8.1.0.
07:55 This will keep both the database and the code in one place.
08:00 This is a backup copy of the old version of the core, in case you have to revert back.
08:07 Step No 7:

Go back to our htdocs folder.

08:13 Next, we have to download the latest version of Drupal.
08:18 Open your web browser and go to the link shown: https://www.drupal.org/project/drupal
08:24 Download the latest recommended version of Drupal 8.
08:28 At the time of this recording, it is Drupal core 8.1.6.
08:35 This version could be different at the time of your viewing.
08:40 Click on it to open.
08:43 Click on the tar.gz or zip file to download.
08:49 Click on the OK button to save it.
08:53 Now, go to your Downloads folder and move the drupal zip file to your htdocs folder.
09:01 drupal-8.1.6.zip file is provided in the Code files link in the webpage of this tutorial.
09:11 If you don’t have internet connection, please download and use it.
09:18 Step No 8:

Unzip the file. This will create a folder drupal-8.1.6 in the htdocs folder.

09:30 Double click on it to open.
09:34 From the new Drupal folder, move the folders core and vendor and all the other regular files to the htdocs folder.
09:44 Step No 9:

Switch to the Bitnami Drupal Stack control window.

09:51 Now, go to Manage Servers tab and start all the servers by clicking on the Start All button.
10:00 Step No 10:

Visit our site by clicking on the Welcome tab, Go to Application button and Access Drupal link.

10:12 Go to Reports and Status report.
10:17 Here, we can confirm the Drupal version number and that it is the latest one.
10:24 But our database is out-of-date.
10:27 Every time there is a core, module or a theme update, the database has to be updated.
10:36 Step No 11:

Let us learn to update the database.

10:42 Go to Extend menu and click on update script link.
10:47 Click on Continue button.
10:51 It says that we have some pending updates. For you, it may be different.
10:58 Click on Apply pending updates button.
11:04 Now click on Administration pages link.
11:08 If there are no errors, we have successfully updated the core.
11:14 Step No 12:

Click on the Go online link.

11:18 Remove the check-mark to Put site to maintenance mode option.
11:25 Click on Save configuration button.
11:29 This will bring back to the site to online mode for all the users.
11:34 The steps discussed so far, work for Bitnami installation.
11:40 If you have used other methods, most of the steps will be the same except for the Bitnami sections.
11:48 Now, let us learn to update themes and modules.
11:53 This is easy compared to the core update because Drupal will do this on a click of a button.
12:01 Sometimes we will have only modules or themes updates without any core update.
12:09 Step No 1:

Click on Reports menu and then Available updates.

12:15 Click on Update tab.
12:19 Here, we can see that we have to update a few themes and modules.
12:25 Select them all.
12:28 Then click on Download these updates button.
12:33 Make sure the check-box is ON for performing updates in maintenance mode.
12:39 Click on Continue button to apply the updates.
12:43 This will update the code and bring back thesite to online mode.
12:49 Step No 2:

Click on the Run database updates link.

12:55 If you have not backed up the database, do it as we did before.
13:01 Click on the Continue button.
13:04 This will update the database like we did for the core update.
13:09 Click on the Apply pending updates button.
13:14 Click on the Administration pages link.
13:18 Drupal will normally bring the site back to online mode.
13:24 If this is not the case, you will see an option at the top of the page to Go online.
13:33 Step No 3:

Finally, let us check everything this is up to date.

13:39 Click on Reports menu and Available updates.
13:44 Here we can see our Drupal core, Modules and Themes everything is up-to-date.
13:51 Next, let us learn how to revert our old version.
13:56 In case our update fails, for some reason you don’t know, we can go back to our previous version.
14:05 For this, we need to restore the old core and database.
14:10 Step No 1:

Put the site into Maintenance mode.

14:17 Step No 2:

Stop all the servers from the Drupal Stack Control window.

14:25 Step No 3:

Open our htdocs folder.

14:30 Move the folders core and vendor and other regular files into the drupal-8.1.6 folder.
14:40 Go back to the htdocs folder and open the previous version folder.
14:44 Then move the folders core and vendor and other regular files from drupal-8.1.0 to htdocs folder.
15:00 Step No 4:

Start the Apache and MySQL servers from the Drupal Stack Control window.

15:11 Step No 5:

Restoring old database.

05:15 Open the phpMyAdmin page from the Drupal Stack Control window.
15:23 Click on the Import button at the top panel.
15:27 Click on the Browse button.
15:30 Here, choose the backup database file.
15:34 Then click on the Go button at the bottom.
15:38 Step No 6:

The final step is checking whether we are back to the old version.

15:45 Switch to our Drupal site.
15:49 Click on Reports menu and Status report.
15:52 Here you can see that now our Drupal version is 8.1.0.
15:59 Note that we can revert only the core and database to the old version.
16:05 The modules and themes were updated by Drupal.
16:10 We did not make a copy of it in Step 6, so we will not see the old versions here.
16:18 With this, we come to the end of this tutorial.
16:22 Let us summarize.
16:25 In this tutorial, we have learnt about important aspects of Site management:
  • Viewing and analyzing reports
  • Backing up database and code
16:39
  • Updating Drupal core
  • Updating modules and themes and
  • Restoring a backed up version.
16:49 This video at this link summarizes the Spoken Tutorial project.
16:54 Please download and watch it.
16:58 The Spoken Tutorial Project team conducts workshops and gives certificates.
17:03 For more details, please write to us.
17:06 Spoken Tutorial Project is funded by NMEICT, Ministry of Human Resource Development and NVLI, Ministry of Culture, Government of India.
17:22 This is Calvin Nikhil Tomy, signing off. Thanks for joining.

Contributors and Content Editors

PoojaMoolya, Pratik kamble, Sandhya.np14

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