Difference between revisions of "Digital-Divide/C2/Google-Drive-Options/English"
Pravin1389 (Talk | contribs) (Created page with "'''Title of script''':''' Google Drive options''' '''Author: Praveen S''' {| style="border-spacing:0;" | style="border:1pt solid #000000;padding:0.106cm;"| <center>'''Visua...") |
Nancyvarkey (Talk | contribs) |
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| style="border:1pt solid #000000;padding:0.106cm;"| Slide 2: Learning Objectives | | style="border:1pt solid #000000;padding:0.106cm;"| Slide 2: Learning Objectives | ||
| style="border:1pt solid #000000;padding:0.106cm;"| In this tutorial we will learn about the options available in''' Google Drive''' like: | | style="border:1pt solid #000000;padding:0.106cm;"| In this tutorial we will learn about the options available in''' Google Drive''' like: | ||
− | |||
* Creating a document, a spreadsheet and a presentation | * Creating a document, a spreadsheet and a presentation | ||
* Uploading files & folders | * Uploading files & folders | ||
* And sharing options | * And sharing options | ||
− | |||
− | |||
|- | |- | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Slide 4: Prerequisites | | style="border:1pt solid #000000;padding:0.106cm;"| Slide 4: Prerequisites | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| As a prerequisite, you should have knowledge of''' Gmail'''. | + | | style="border:1pt solid #000000;padding:0.106cm;"| As a prerequisite, you should have basic knowledge of''' Gmail'''. |
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− | When we move the mouse over it, the help text says''' | + | When we move the mouse over it, the help text says''' Apps'''. |
Click on this. | Click on this. | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Point to each google services one by one. | | style="border:1pt solid #000000;padding:0.106cm;"| Point to each google services one by one. | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| This will show us a few''' google apps'''. | + | | style="border:1pt solid #000000;padding:0.106cm;"| This will show us a few''' google apps''' like: |
+ | * '''google plus''' | ||
+ | * '''Search''' | ||
+ | * '''YouTube''' | ||
+ | * '''Maps''' | ||
+ | * '''PlayStore''' | ||
+ | * '''News''' | ||
+ | * '''Mail''' | ||
+ | * '''Drive''' | ||
+ | * '''Calendar''' and more. | ||
− | If we click on | + | If we click on them, we will be redirected to the particular''' google app'''. |
|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Move any one to a new position | | style="border:1pt solid #000000;padding:0.106cm;"| Move any one to a new position | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| We can also rearrange this list based on our preference, by dragging the ''' | + | | style="border:1pt solid #000000;padding:0.106cm;"| We can also rearrange this list based on our preference, by dragging the '''apps icon '''to any other position. |
|- | |- | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Point to Left side menus | | style="border:1pt solid #000000;padding:0.106cm;"| Point to Left side menus | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| On the left, | + | | style="border:1pt solid #000000;padding:0.106cm;"| On the left, there are some menus. |
|- | |- | ||
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− | The first | + | The first one was shared with us during account creation by the''' Google''' team. |
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We have the following menus: | We have the following menus: | ||
− | * New | + | * '''New''' |
− | * My Drive | + | * '''My Drive''' |
− | * Shared with me | + | * '''Shared with me''' |
− | * Google Photos | + | * '''Google Photos''' |
− | * Recent | + | * '''Recent''' |
− | * Starred | + | * '''Starred''' |
− | * and Trash | + | * and '''Trash''' |
− | + | ||
− | + | ||
|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “My Drive” | | style="border:1pt solid #000000;padding:0.106cm;"| Point to “My Drive” | ||
− | |||
− | |||
| style="border:1pt solid #000000;padding:0.106cm;"| By default, “'''My Drive'''” menu will be selected and its content will be displayed in the center. | | style="border:1pt solid #000000;padding:0.106cm;"| By default, “'''My Drive'''” menu will be selected and its content will be displayed in the center. | ||
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| style="border:1pt solid #000000;padding:0.106cm;"| Point to the pdf and zip files. | | style="border:1pt solid #000000;padding:0.106cm;"| Point to the pdf and zip files. | ||
| style="border:1pt solid #000000;padding:0.106cm;"| All the files and folders will be displayed in the center area. | | style="border:1pt solid #000000;padding:0.106cm;"| All the files and folders will be displayed in the center area. | ||
+ | |||
+ | |- | ||
+ | | style="border:1pt solid #000000;padding:0.106cm;"| | ||
+ | | style="border:1pt solid #000000;padding:0.106cm;"| So, we can see the '''PDF''' and the '''ZIP''' file that we had uploaded in the previous tutorial here. | ||
|- | |- | ||
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− | | style="border:1pt solid #000000;padding:0.106cm;"| Recently''' google''' created a shortcut link to access the''' Google Photos''' within the''' Drive'''. | + | | style="border:1pt solid #000000;padding:0.106cm;"| Recently''' google''' has created a shortcut link to access the''' Google Photos''' within the''' Drive'''. |
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Starred” | | style="border:1pt solid #000000;padding:0.106cm;"| Point to “Starred” | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| If we have marked any file or document as''' Important,''' that file will be displayed under this menu. | + | | style="border:1pt solid #000000;padding:0.106cm;"| '''Starred'''. |
+ | *If we have marked any file or document as''' Important,''' | ||
+ | *that file will be displayed under this menu. | ||
|- | |- | ||
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| style="border:1pt solid #000000;padding:0.106cm;"| It will display some options like: | | style="border:1pt solid #000000;padding:0.106cm;"| It will display some options like: | ||
− | + | * '''Folder''' | |
− | + | * '''File Upload''' | |
− | * Folder | + | * '''Google Docs, Sheets, Slides''' |
− | * File Upload | + | |
− | * Google Docs, Sheets, Slides | + | |
* and More | * and More | ||
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− | Folders help us to | + | Folders help us to organize our files better. |
− | So, we can create separate folders, for example, personal, work, etc., | + | So, we can create separate folders, for example, '''personal, work''', etc., |
|- | |- | ||
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|- | |- | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| Browse and select xyz. | + | | style="border:1pt solid #000000;padding:0.106cm;"| Browse and select xyz.odt >> click on Upload |
| style="border:1pt solid #000000;padding:0.106cm;"| This will open a file browser window. | | style="border:1pt solid #000000;padding:0.106cm;"| This will open a file browser window. | ||
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− | I'll select “'''xyz. | + | I'll select “'''xyz.odt'''” file from the “'''Desktop'''” and click on “'''Open'''” button. |
|- | |- | ||
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− | This feature may be available in certain browsers only. | + | This feature may be available in certain browsers only. For eg: '''Google Chrome'''. |
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|- | |- | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| Point to''' Spoken Tutorial''' folder >> click on it >> point to xyz. | + | | style="border:1pt solid #000000;padding:0.106cm;"| Point to''' Spoken Tutorial''' folder >> click on it >> point to xyz.odt |
− | | style="border:1pt solid #000000;padding:0.106cm;"| See, here is our folder “'''Spoken Tutorial”''' and here is our file''' xyz. | + | | style="border:1pt solid #000000;padding:0.106cm;"| See, here is our folder “'''Spoken Tutorial”''' and here is our file''' xyz.odt''' inside it. |
<nowiki><<</nowiki>PAUSE>> | <nowiki><<</nowiki>PAUSE>> | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Point to Menus | | style="border:1pt solid #000000;padding:0.106cm;"| Point to Menus | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| We can see that the menus and text formatting options are the same as in any''' Office Suite'''. | + | | style="border:1pt solid #000000;padding:0.106cm;"| We can see that the menus and text formatting options are the same as in any other ''' Office Suite'''. |
|- | |- | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Click on “Untitled document” | | style="border:1pt solid #000000;padding:0.106cm;"| Click on “Untitled document” | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| This is an editable title. To rename the title, click on the text. | + | | style="border:1pt solid #000000;padding:0.106cm;"| This is an editable title. |
+ | |||
+ | To rename the title, click on the text. | ||
|- | |- | ||
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− | | style="border:1pt solid #000000;padding:0.106cm;"| “'''Rename document'''” window opens | + | | style="border:1pt solid #000000;padding:0.106cm;"| “'''Rename document'''” window opens. |
+ | Here we can type a suitable title for our document. | ||
− | I will type “'''My first google doc'''” and click on “'''OK'''” | + | |
+ | I will type “'''My first google doc'''” and click on “'''OK'''”. | ||
|- | |- | ||
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| style="border:1pt solid #000000;padding:0.106cm;"| Pause recording and copy-paste''' “Welcome to Google Docs” '''in the document | | style="border:1pt solid #000000;padding:0.106cm;"| Pause recording and copy-paste''' “Welcome to Google Docs” '''in the document | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Next, let me type some content here, say''' “Welcome to Google Docs”.''' | | style="border:1pt solid #000000;padding:0.106cm;"| Next, let me type some content here, say''' “Welcome to Google Docs”.''' | ||
− | |||
− | |||
− | |||
|- | |- | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “All changes...” on the top | | style="border:1pt solid #000000;padding:0.106cm;"| Point to “All changes...” on the top | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| Look for | + | | style="border:1pt solid #000000;padding:0.106cm;"| Look for the message “'''All changes saved in Drive'''”, next to the “'''Help'''” menu at the top. |
|- | |- | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Point to Today and time | | style="border:1pt solid #000000;padding:0.106cm;"| Point to Today and time | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| It has the last modified date & time and | + | | style="border:1pt solid #000000;padding:0.106cm;"| It has the last modified date & time and also shows who made the modification. |
|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Point to Rebecca Raymond | | style="border:1pt solid #000000;padding:0.106cm;"| Point to Rebecca Raymond | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| As of now this document is not shared with anyone. | + | | style="border:1pt solid #000000;padding:0.106cm;"| As of now, this document is not shared with anyone. |
− | So we see only one user “'''Rebecca Raymond'''” with the date as''' Today''' and the time. | + | So we can see only one user “'''Rebecca Raymond'''” with the date as''' Today''' and the time. |
|- | |- | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Close “'''Revision History'''” | | style="border:1pt solid #000000;padding:0.106cm;"| Close “'''Revision History'''” | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| Close the “'''Revision History'''” | + | | style="border:1pt solid #000000;padding:0.106cm;"| Close the “'''Revision History'''”. |
|- | |- | ||
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|- | |- | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| Copy-paste “''' | + | | style="border:1pt solid #000000;padding:0.106cm;"| Copy-paste “'''Welcome to Google Docs'''” twice >> Close the tab |
− | | style="border:1pt solid #000000;padding:0.106cm;"| Now, we will copy-paste the line “''' | + | | style="border:1pt solid #000000;padding:0.106cm;"| Now, we will copy-paste the line “'''Welcome to Google Docs'''” twice and then close the tab. |
|- | |- | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| Double-click on the file >> Copy-paste “''' | + | | style="border:1pt solid #000000;padding:0.106cm;"| Double-click on the file >> Copy-paste “'''Welcome to Google Docs'''” |
| style="border:1pt solid #000000;padding:0.106cm;"| Double-click on the file once again to open it. | | style="border:1pt solid #000000;padding:0.106cm;"| Double-click on the file once again to open it. | ||
− | Again, copy-paste the line “''' | + | Again, copy-paste the line “'''Welcome to Google Docs'''” once. |
|- | |- | ||
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− | We can see all the revisions of the file along with the date-time stamp and the user information. | + | We can see all the revisions of the file, along with the date-time stamp and the user information. |
|- | |- | ||
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|- | |- | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| Point to''' People''' | + | | style="border:1pt solid #000000;padding:0.106cm;"| Point to''' People''' >> Type '''0808iambecky@gmail.com''' |
− | + | ||
− | + | ||
− | Type | + | |
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| style="border:1pt solid #000000;padding:0.106cm;"| In the''' People''' text box, we have to give the email-ids of people with whom we want to share this document. | | style="border:1pt solid #000000;padding:0.106cm;"| In the''' People''' text box, we have to give the email-ids of people with whom we want to share this document. | ||
− | So, I will type | + | So, I will type '''0808iambecky@gmail.com''' |
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Click on the button here to see these three modes: | Click on the button here to see these three modes: | ||
− | |||
* '''Can edit''' | * '''Can edit''' | ||
* '''Can comment''' | * '''Can comment''' | ||
* '''Can view''' | * '''Can view''' | ||
− | |||
− | |||
|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Point to''' Can edit''' | | style="border:1pt solid #000000;padding:0.106cm;"| Point to''' Can edit''' | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| '''Can edit''' option gives the other users permission to make changes in the document itself | + | | style="border:1pt solid #000000;padding:0.106cm;"| '''Can edit''' option gives the other users permission to make changes in the document itself. |
|- | |- | ||
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|- | |- | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| Add | + | | style="border:1pt solid #000000;padding:0.106cm;"| Add '''stlibreoffice@gmail.com''' |
− | | style="border:1pt solid #000000;padding:0.106cm;"| I will also add | + | | style="border:1pt solid #000000;padding:0.106cm;"| I will also add '''stlibreoffice@gmail.com''' |
|- | |- | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “'''Add a note'''” text area. | | style="border:1pt solid #000000;padding:0.106cm;"| Point to “'''Add a note'''” text area. | ||
− | |||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| | | style="border:1pt solid #000000;padding:0.106cm;"| | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| If we want to send some information about this document to | + | | style="border:1pt solid #000000;padding:0.106cm;"| If we want to send some information about this document to other users, then we can type it here. |
|- | |- | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Click on''' Done''' button | | style="border:1pt solid #000000;padding:0.106cm;"| Click on''' Done''' button | ||
− | |||
− | |||
| style="border:1pt solid #000000;padding:0.106cm;"| Lastly, click on''' Send''' button to complete the sharing process. | | style="border:1pt solid #000000;padding:0.106cm;"| Lastly, click on''' Send''' button to complete the sharing process. | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| | | style="border:1pt solid #000000;padding:0.106cm;"| | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| This will send an email notification with our message and a link to the shared document to | + | | style="border:1pt solid #000000;padding:0.106cm;"| This will send an email notification with our message and a link to the shared document to other users. |
|- | |- | ||
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|- | |- | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| Point to the comments given by | + | | style="border:1pt solid #000000;padding:0.106cm;"| Point to the comments given by '''stlibreoffice@gmail.com''' |
− | | style="border:1pt solid #000000;padding:0.106cm;"| Since | + | | style="border:1pt solid #000000;padding:0.106cm;"| Since '''stlibreoffice@gmail.com''' had only suggest permission, we can see the suggestions given by that user. |
|- | |- | ||
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|- | |- | ||
| style="border:1pt solid #000000;padding:0.106cm;"| Click on''' File >> See Revision history''' | | style="border:1pt solid #000000;padding:0.106cm;"| Click on''' File >> See Revision history''' | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| To open it, we will click on''' File''' and then on''' See revision | + | | style="border:1pt solid #000000;padding:0.106cm;"| To open it, we will click on''' File''' and then on''' See revision history.''' |
|- | |- | ||
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|- | |- | ||
− | | style="border:1pt solid #000000;padding:0.106cm;"| Point to | + | | style="border:1pt solid #000000;padding:0.106cm;"| Point to '''stlibreoffice@gmail.com''' |
− | | style="border:1pt solid #000000;padding:0.106cm;"| We can also see the suggestions given by | + | | style="border:1pt solid #000000;padding:0.106cm;"| We can also see the suggestions given by '''stlibreoffice@gmail.com'''in a different color. |
|- | |- | ||
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| style="border:1pt solid #000000;padding:0.106cm;"| In this tutorial we learnt: | | style="border:1pt solid #000000;padding:0.106cm;"| In this tutorial we learnt: | ||
− | |||
* To access “Google Drive” | * To access “Google Drive” | ||
* Create and Upload files | * Create and Upload files | ||
* Create Google Docs | * Create Google Docs | ||
* and Use the sharing options | * and Use the sharing options | ||
− | |||
− | |||
|- | |- |
Revision as of 18:54, 6 July 2015
Title of script: Google Drive options
Author: Praveen S
|
|
Slide 1: Welcome Slide | Welcome to the spoken tutorial on Google Drive options |
Slide 2: Learning Objectives | In this tutorial we will learn about the options available in Google Drive like:
|
Slide 3: System Requirement | For this tutorial, you will need a working Internet connection and any web browser.
|
Slide 4: Prerequisites | As a prerequisite, you should have basic knowledge of Gmail.
|
Show Firefox browser with the gmail logged-in | Let's begin.
|
Point to Grid Icon on the top right >> mouse-over to display help text >> click | On the top right, we can see a grid icon next to our name.
Click on this. |
Point to each google services one by one. | This will show us a few google apps like:
|
Move any one to a new position | We can also rearrange this list based on our preference, by dragging the apps icon to any other position. |
In this tutorial, we will specifically learn about Drive. | |
Point to Drive
|
So, let me click Drive.
|
Point to the Search bar. | At the top of the page, we can see a Search bar. |
Point to Left side menus | On the left, there are some menus. |
Point to options & settings | And on the top right, there are some icons. |
Point to “Get Started” file
|
In the center, we can see two files.
|
Show Left side menus one by one. | Now, let us have a look at the left side menus.
|
Point to “My Drive” | By default, “My Drive” menu will be selected and its content will be displayed in the center. |
Point to the pdf and zip files. | All the files and folders will be displayed in the center area. |
So, we can see the PDF and the ZIP file that we had uploaded in the previous tutorial here. | |
The files which are created or uploaded by us, will also be stored under “My Drive”. | |
Point to “Shared with me”
|
The next menu is “Shared with me”.
|
If any one shares a file or document with me, it will be displayed under this menu.
| |
Point to “Google Photos”
|
Recently google has created a shortcut link to access the Google Photos within the Drive.
|
Point to “Recent”
|
The “Recent” menu will display the list of files or documents which were opened recently.
|
Point to “Starred” | Starred.
|
Go to My Drive >> Choose Add Star | Let us go back to My Drive menu and right-click on our pdf file.
|
Click on Starred >> point to file
|
Next, click on Starred menu.
|
Right-click on the file >> choose Make a copy
|
Let me make a copy of this file.
|
Point to the two files >> delete one of them
|
Now we have two files.
|
Point to “Trash” | Deleted files or documents will be displayed under Trash menu.
|
Point to “Trash” Option on the top >> then click | We can delete all the files permanently from the Trash menu by selecting “Empty Trash” option.
|
Now let us learn how to create and upload files and folders. | |
Point to “New” Menu
|
There are 4 ways to do this:
|
Point to “My Drive” Menu | Second way: Right-click on “My Drive” option. |
Right Click in the center area | Now, let us come back to My Drive.
|
Point to “My Drive” Menu on the top | Lastly, click on the “My Drive” drop-down menu at the top. |
Point to “New” button
|
Let us explore with the “New” option.
|
Point to the Sub Menus one by ones
|
It will display some options like:
We will see each option, one by one. |
Point to “Folder” >> click on it | We can create a folder using the “Folder” option.
|
Type “Spoken Tutorial”. | Let us name the folder as “Spoken Tutorial” and click on Create button. |
Point to show that it is under My Drive.
|
By default, this folder will be under “My drive”.
We can see it here in the centre area.
|
Point to “File Upload” >> then click | To upload any file, first click on “New” button then click on “File Upload”. |
Browse and select xyz.odt >> click on Upload | This will open a file browser window.
|
Point to “Progress bar”
|
At the bottom right, we can see progress of the upload.
|
Point to the uploaded folder in the center area. | Once completed, the uploaded file will be displayed in the center area. |
Close the progress window | Now, close the progress window at the bottom. |
Point to “Folder Upload” | In the same way, we can upload a folder on the Drive, using the Folder Upload option.
|
How can we move our uploaded file into our Spoken Tutorial folder? | |
Drag and drop the file into Spoken Tutorial folder
|
Simply drag and drop the file into the folder, like this.
|
Point to “My Drive” on the left >> point to the triangle >> click on it
|
Now, on the left side, look at My Drive option closely.
|
Point to Spoken Tutorial folder >> click on it >> point to xyz.odt | See, here is our folder “Spoken Tutorial” and here is our file xyz.odt inside it.
<<PAUSE>> |
For our day-to-day work, we use documents, spreadsheets and presentations. | |
Is it possible to create and manage them on Drive? | |
Slide 6: Google Products
|
Yes, it is.
For demonstration purpose, I will only show how to create a document using “Google Docs”. |
Click on “New” → Google Docs
|
To create a new document, click on “New” button and select “Google Docs” option.
|
Point to Menus | We can see that the menus and text formatting options are the same as in any other Office Suite. |
Point to “Untitled Document” | At the top, notice that the document is titled as “Untitled document”. |
Click on “Untitled document” | This is an editable title.
To rename the title, click on the text. |
Type “My first google doc” and click on “OK”
|
“Rename document” window opens.
Here we can type a suitable title for our document.
|
Point to title
|
Notice the change in the title.
|
Pause recording and copy-paste “Welcome to Google Docs” in the document | Next, let me type some content here, say “Welcome to Google Docs”. |
Any addition, modification or deletion made to this document will be auto-saved. | |
Point to “All changes...” on the top | Look for the message “All changes saved in Drive”, next to the “Help” menu at the top. |
Point to “Revision History” on the right. | If we click on that, we can see the “Revision History” on the right. |
Point to Today and time | It has the last modified date & time and also shows who made the modification. |
Point to Rebecca Raymond | As of now, this document is not shared with anyone.
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Slide 7
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If this google doc is shared with multiple people,
We will see this feature a little later in this tutorial. |
Close “Revision History” | Close the “Revision History”. |
Close the tab
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Let me close this tab.
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Point to My Drive >> point to the file >> Double-click on it | Once again, we are in My Drive and we can see our file here.
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Copy-paste “Welcome to Google Docs” twice >> Close the tab | Now, we will copy-paste the line “Welcome to Google Docs” twice and then close the tab. |
Double-click on the file >> Copy-paste “Welcome to Google Docs” | Double-click on the file once again to open it.
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Click on “Revision History” >> Point to all 3 revisions
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Now click on “Revision History”.
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Point to the button at the bottom
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If multiple revisions are not seen, then click on “Show more detailed revisions” button at the bottom. |
Point to all 3 revisions one by one
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The revisions are arranged in chronological order, with the latest revision at the top. |
Click on each revision and wait 2 secs
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Click on each revision and understand how this feature works.
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Let me now share this document with two other users. | |
Click on Share button | For this, click on Share button at the top right. |
Share with others dialog box appears. | |
Point to People >> Type 0808iambecky@gmail.com
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In the People text box, we have to give the email-ids of people with whom we want to share this document.
So, I will type 0808iambecky@gmail.com
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Point to the share mode button >> click on it
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There are three modes in which we can share the document with other users.
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Point to Can edit | Can edit option gives the other users permission to make changes in the document itself. |
Point to Can comment | Can comment option gives the other users permission to suggest changes. |
Point to Can view | Can view option gives the other users viewing permission only.
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Click on Can edit | Let us give Can edit option to 0808iambecky. |
Add stlibreoffice@gmail.com | I will also add stlibreoffice@gmail.com |
Remember to use a comma separator between two email-ids. | |
Point to “Add a note” text area.
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As soon as we enter the email-ids, there is a change in this window.
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If we want to send some information about this document to other users, then we can type it here. | |
Type “Please find attached a document for testing purpose. Kindly modify or suggest, as per the permission given to you.
Ray.Becky” |
I'll type “Please find attached a document for testing purpose. Kindly modify or suggest, as per the permission given to you.
Ray.Becky” |
Click on Done button | Lastly, click on Send button to complete the sharing process. |
This will send an email notification with our message and a link to the shared document to other users. | |
Click on Share button | Once again, click on the Share button. |
Click on Advanced | Then click on Advanced. |
For stlibreoffice >> Can comment | Now, for the user stlibreoffice, we will change the sharing mode to Can comment. |
Click on Save changes >> Done | Lastly, click on Save changes button and then on Done. |
Close the doc | And close this document. |
Make some changes in the document using both the email-ids given above. | Now, assume that both the users made some modifications in the shared document. |
Open the doc again | When we open the document again after some time, we can find the edits made by the other shared users. |
Point to the comments given by stlibreoffice@gmail.com | Since stlibreoffice@gmail.com had only suggest permission, we can see the suggestions given by that user. |
Move mouse to the comment box >> Move over check mark >> Move over cross mark | Move your mouse to the suggestion box, over the check and cross marks.
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Accept one suggestion and reject the other | Let me accept one of the suggestions and reject the other.
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Point to the comment from 0808iambecky | We can see a comment here from 0808iambecky. |
Point to Resolve button | And here we can see a Resolve button. |
The users with Can edit option, can reply to that comment by clicking on the comment text. | |
Click on Resolve button | To remove the comment thread, click on Resolve button. |
We cannot see any of the modifications made to the document by 0808iambecky.
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So, how can we find out what changes were made by that user? | |
For that, we can check our Revision History. | |
Click on File >> See Revision history | To open it, we will click on File and then on See revision history. |
Point to 0808iambecky
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We can see that 0808iambecky made some changes and this is seen in a different color. |
Point to stlibreoffice@gmail.com | We can also see the suggestions given by stlibreoffice@gmail.comin a different color. |
Point to our username | And of course, being the owner, we will see our own work in a different color. |
Close Revision History | Let us close the Revision History window now.
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Click on Share button | There is another way to share a document.
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Point to top right corner >> Get shareable link | In the Share with others window, at the top right corner, we can see the text Get shareable link. |
Click on Get shareable link
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Click on it. It says “Anyone with the link can view”.
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Now we can send this link to any email-id.
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With this, we come to the end of this tutorial. | |
Let us summarize. | |
Slide 8: Summary
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In this tutorial we learnt:
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Slide 9: About Spoken Tutorial project
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The video at the given link summarizes the Spoken Tutorial project.
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Slide 10: Spoken Tutorial workshops | We conduct workshops and give certificates for those who pass our online tests.
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Slide 11: Acknowledgment | Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
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This script has been contributed by Praveen and this is Srilakshmi Ramaswamy from IIT Bombay signing off.
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