Difference between revisions of "Aakash-Business-Tool/C2/Transaction-Management/English"

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Author: Trupti Rajesh Kini
 
Author: Trupti Rajesh Kini
  
Keywords: Video Tutorial, Organisation, Contra, Journal, Transaction  
+
Keywords: Organisation, Contra, Journal, Transaction,Search transaction,Edit transaction,Clone transaction,Delete transaction
 +
 
 +
 
  
transaction management
 
  
  
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|-
 
|-
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 1
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 1
 
 
 
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Hello and welcome to the spoken tutorial on '''Transaction Management''' in '''ABT'''
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Hello and welcome to the spoken tutorial on '''Transaction Management''' in '''ABT'''
  
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* '''Android''' 4.2 &
 
* '''Android''' 4.2 &
 
* Rooted Tablet
 
* Rooted Tablet
 
  
 
|-
 
|-
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|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 4
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 5
  
 
Prerequisites
 
Prerequisites
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* The principles of book keeping.  
 
* The principles of book keeping.  
* How to run and start '''ABT'''  
+
* How to run and start '''ABT''' &
 
* How to Create a New Organization
 
* How to Create a New Organization
  
 
If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org]  
 
If not, for relevant tutorials please visit [http://spoken-tutorial.org/ http://spoken-tutorial.org]  
 
 
 
  
 
|-
 
|-
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|-
 
|-
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| '''ABT's '''Welcome screen''' '''
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| '''ABT's '''Welcome screen''' '''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will see '''ABT's''' welcome screen  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will see '''ABT''''s welcome screen  
  
 
|-
 
|-
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Tap on '''Select Existing Organization''' button  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Tap on '''Select Existing Organization''' button  
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will choose '''Free Accounting Foundation '''from '''Select Existing Organization''' button  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will choose '''Free Accounting Foundation '''from '''Select Existing Organization''' button.
  
 
|-
 
|-
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to Login
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to Login
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We will Login as '''guest'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Let's login as '''admin'''.
  
 
|-
 
|-
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Master Menu'''
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Master Menu'''
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
* We are now on the master menu of '''ABT'''
+
We are now on the master menu of '''ABT'''.
* Let us select''' Transaction '''option
+
 
+
  
 +
Let us select''' Transaction ''' menu.
  
 
|-
 
|-
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
* We learnt how to add vouchers in the last tutorial
+
We have learnt how to add vouchers in previous tutorial.
* Now lets learn to manage vouchers
+
 
 +
Now let's learn how to manage the vouchers.
  
 
|-
 
|-
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Tap on create voucher tab
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Tap on create voucher tab
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Select '''Journal''' for voucher type
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| In '''Create Voucher''' tab, lets select '''Journal'''
  
|-
+
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to search voucher tab
+
Depending on the '''Voucher Type''' selected, we get the list in '''Search Voucher''' tab.
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Tap on search voucher tab
+
  
 
|-
 
|-
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to voucher list
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to voucher list
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
* We will find the created voucher in the list
+
We will find the created vouchers in the list.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to the financial date
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We can see the financial period at the top.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
 +
Tap on the '''Search''' icon, at the top middle of the screen.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Tap on search voucher tab
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
 +
We can search vouchers in a number of ways.
  
 +
Say, '''Voucher reference number, Date, Narration, Voucher number, Account name''' and '''Voucher type'''.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|Let's try to search voucher of some other '''Voucher Type''', say '''Contra'''.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Tap on Voucher type
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
 +
As search mode select '''Voucher Type'''
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select Contra >> Tap on View
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
+
* Depending on the voucher type selected in create voucher, we get the list of search vouchers
+
  
  
  
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|Select '''Contra'''.
  
 +
 +
Tap on '''View'''
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to the financial date
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to the voucher table row  >> Edit/Delete voucher options open
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| We can see the from and to date at the top
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
 +
Now we will learn how to edit, copy and delete voucher one-by-one.
 +
 
 +
Long press on the row on which you want to perform any of these tasks.
 +
* Edit voucher
 +
* Copy voucher &
 +
* Delete voucher
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Edit Voucher''' option
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
+
* Tap on the search icon at the top middle
+
  
  
  
|-
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to the search voucher by
 
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
* We can search voucher or group of vouchers by Voucher reference number, Date, Narration, Voucher number, Account name or Voucher type.
+
Tap on '''Edit Voucher''' option to edit the selected voucher.
* We will search by voucher type and select contra
+
* Tap on '''View'''
+
  
  
 +
It will take you to the '''Edit Voucher''' tab.
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to the voucher table row
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
* When we tap on the voucher table row, a prompt box appears which asks whether we want to
+
In '''Edit voucher''', note, except '''Voucher number''' and '''Voucher type''', all other fields are editable.
** Edit voucher
+
** Copy voucher
+
** Delete voucher
+
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to amount
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
 +
Let's change the amount, 200 to 2000.
  
 +
Save the changes.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|We have successfully edited a voucher.
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to voucher no
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Search Voucher''' tab
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
* In '''Edit voucher''', except Voucher No. and voucher type all other fields are editable.
+
It will automatically take us to '''Search Voucher''' tab.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Search Voucher''' tab
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
 +
Again, long press the '''Contra''' row.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to Copy voucher
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Select '''Copy voucher''' option, to make a copy of the voucher.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Voucher Number'''
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| It is mandatory to change  '''Voucher Number''' as this is a unique parameter.
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to amount
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Cheque No.'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
* Let's change the amount 2000 to 200
+
Change the '''Cheque No''' as cheque number differs in different transactions.
* Press Save to save the changes.  
+
  
  
 +
Save the changes.
  
 +
|-
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to confirmation message
 +
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| A message appears which says '''Transaction cloned successfully'''.
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to Copy voucher
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Select '''Copy voucher''' to make a copy of the voucher
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|Cloning the transaction was an interesting part,right?
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to save button
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Copy Voucher''' tab
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| As you can see, we are still on the same tab.
* Change the voucher number, as this is an unique parameter.
+
 
* Tap on save button
+
 
 +
That means, we can make multiple copies of the same voucher.
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to confirmation message
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Search Voucher''' tab
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Conformation message says '''Transaction cloned successfully'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
 +
Now, tap on '''Search Voucher''' tab.
 +
 
 +
Long press on the '''Contra''' row.
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Delete voucher'''
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Delete Voucher''' option
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
* In delete voucher, tap on any voucher & select '''Delete voucher''' option
+
Now, let us try to delete unwanted transaction.
* It asks for a confirmation whether we really want to delete
+
 
* Lets select '''Yes'''
+
 
* It will say '''voucher deleted successfully'''
+
For that tap on '''Delete Voucher''' option.
 +
 
 +
 
 +
Tap on '''Yes''' to delete the voucher.
 +
 
 +
 
 +
We have successfully deleted the voucher.
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 6
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"|  
* In editing we change the original transaction by replacing the original data with new one.
+
In '''Edit''', we replace the original data with new one.
* In cloning we create a copy of the same record/transaction.
+
 
* And then we can make required changes to the data.
+
In '''Clone''', we create a copy of the same record/transaction.
 +
 
 +
 
 +
And then we can make required changes to the data.
  
 
|-
 
|-
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|  
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Likewise we can create other vouchers, edit, clone and delete them
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Likewise, we can create other vouchers, edit, clone and delete them.
  
 
|-
 
|-
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Switch to Slides
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Switch to Slides
  
Slide 5
+
Slide 7
  
  
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Journal Transaction  
 
Journal Transaction  
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| In this tutorial, we have completed :
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| So, in this tutorial, we have learnt how to,
 
+
 
* Search transaction
 
* Search transaction
 
* Edit transaction
 
* Edit transaction
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|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 5
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 8
  
 
Assignment  
 
Assignment  
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| As an assignment, Please record
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| As an assignment,  
* '''A Contra transaction of cash withdrawn from bank Rs.2,000 on 01-04-2011 from ICICI.'''
+
* Edit/Copy/Delete the created transaction
+
  
 +
*Create a '''Contra''' transaction
 +
** of cash withdrawn from bank Rs.2,000
 +
** on 01-04-2014 from '''HDFC'''
 +
 +
*Edit/Copy/Delete the transaction.
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 7
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 9
  
 
About the Spoken Tutorial Project
 
About the Spoken Tutorial Project
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Watch the video available at  
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Watch the video available at the following link.
 
+
http://spoken-tutorial.org
+
 
+
 
+
What is a Spoken Tutorial
+
 
+
It summarises the Spoken Tutorial
+
  
project  
+
It summarises the Spoken Tutorial project  
  
 
+
If you do not have good bandwidth, you can download and watch it  
If you do not have good  
+
 
+
bandwidth, you can download  
+
 
+
and watch it  
+
  
 
|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 8
+
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 10
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project Team  
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project Team  
 
+
*Conducts workshops using spoken tutorials  
 
+
*Gives certificates to those who pass an online test  
Conducts workshops using spoken tutorials  
+
 
+
 
+
Gives certificates to those who pass an online test  
+
  
  
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|-
 
|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 9
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 11
  
 
Acknowledgements
 
Acknowledgements
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[http://spoken-tutorial.org/ http://spoken-tutorial.org] /NMEICT-Intro  
 
[http://spoken-tutorial.org/ http://spoken-tutorial.org] /NMEICT-Intro  
 +
 +
This is Trupti Kini from IIT Bombay.  Thanks for watching.
  
 
|}
 
|}

Latest revision as of 09:59, 13 February 2014

Title of script: Transaction Management

Author: Trupti Rajesh Kini

Keywords: Organisation, Contra, Journal, Transaction,Search transaction,Edit transaction,Clone transaction,Delete transaction




Visual Cue
Narration
Slide 1 Hello and welcome to the spoken tutorial on Transaction Management in ABT
Slide 2

Learning Objectives

In this tutorial, we will learn to:
  • Search transaction
  • Edit transaction
  • Copy transaction
  • Delete transaction.
Slide 3

System Requirements

In this tutorial, I am using
  • ABT 1.0
  • Android 4.2 &
  • Rooted Tablet
Slide 4 For more information please visit,

https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html

Slide 5

Prerequisites

For this tutorial, you must be familiar with:
  • The principles of book keeping.
  • How to run and start ABT &
  • How to Create a New Organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

Start ABT Select ABT application on Android 4.2
ABT's Welcome screen We will see ABT's welcome screen
Tap on Select Existing Organization button We will choose Free Accounting Foundation from Select Existing Organization button.
Point to Login Let's login as admin.
Point to Master Menu

We are now on the master menu of ABT.

Let us select Transaction menu.

We have learnt how to add vouchers in previous tutorial.

Now let's learn how to manage the vouchers.

Tap on create voucher tab In Create Voucher tab, lets select Journal


Depending on the Voucher Type selected, we get the list in Search Voucher tab.

Point to voucher list

We will find the created vouchers in the list.

Point to the financial date We can see the financial period at the top.
Point to

Tap on the Search icon, at the top middle of the screen.

Tap on search voucher tab

We can search vouchers in a number of ways.

Say, Voucher reference number, Date, Narration, Voucher number, Account name and Voucher type.

Let's try to search voucher of some other Voucher Type, say Contra.
Tap on Voucher type

As search mode select Voucher Type

Select Contra >> Tap on View


Select Contra.


Tap on View

Point to the voucher table row >> Edit/Delete voucher options open

Now we will learn how to edit, copy and delete voucher one-by-one.

Long press on the row on which you want to perform any of these tasks.

  • Edit voucher
  • Copy voucher &
  • Delete voucher
Point to Edit Voucher option


Tap on Edit Voucher option to edit the selected voucher.


It will take you to the Edit Voucher tab.

In Edit voucher, note, except Voucher number and Voucher type, all other fields are editable.

Point to amount

Let's change the amount, 200 to 2000.

Save the changes.

We have successfully edited a voucher.
Point to Search Voucher tab

It will automatically take us to Search Voucher tab.

Point to Search Voucher tab

Again, long press the Contra row.

Point to Copy voucher Select Copy voucher option, to make a copy of the voucher.
Point to Voucher Number It is mandatory to change Voucher Number as this is a unique parameter.
Point to Cheque No.

Change the Cheque No as cheque number differs in different transactions.


Save the changes.

Point to confirmation message A message appears which says Transaction cloned successfully.
Cloning the transaction was an interesting part,right?
Point to Copy Voucher tab As you can see, we are still on the same tab.


That means, we can make multiple copies of the same voucher.

Point to Search Voucher tab

Now, tap on Search Voucher tab.

Long press on the Contra row.

Point to Delete Voucher option

Now, let us try to delete unwanted transaction.


For that tap on Delete Voucher option.


Tap on Yes to delete the voucher.


We have successfully deleted the voucher.

Slide 6

In Edit, we replace the original data with new one.

In Clone, we create a copy of the same record/transaction.


And then we can make required changes to the data.

Likewise, we can create other vouchers, edit, clone and delete them.
Switch to Slides

Slide 7


Summary


Journal Transaction

So, in this tutorial, we have learnt how to,
  • Search transaction
  • Edit transaction
  • Copy transaction
  • Delete transaction.
Slide 8

Assignment


As an assignment,
  • Create a Contra transaction
    • of cash withdrawn from bank Rs.2,000
    • on 01-04-2014 from HDFC
  • Edit/Copy/Delete the transaction.
Slide 9

About the Spoken Tutorial Project

Watch the video available at the following link.

It summarises the Spoken Tutorial project

If you do not have good bandwidth, you can download and watch it

Slide 10 The Spoken Tutorial Project Team
  • Conducts workshops using spoken tutorials
  • Gives certificates to those who pass an online test


For more details, please write to contact@spoken-tutorial.org

Slide 11

Acknowledgements

Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India


More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro

This is Trupti Kini from IIT Bombay. Thanks for watching.

Contributors and Content Editors

Nancyvarkey, Trupti