Difference between revisions of "Aakash-Business-Tool/C2/Maintaining-Organizations/English"

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−
Title of script: Maintaining Organizations
+
Title of script: Maintaining Organizations  
  
−
Author: Trupti Rajesh Kini
+
Author: Trupti Rajesh Kini  
  
−
Keywords: video tutorial
+
Keywords: Organization, user, remote server, master menu
  
−
{| border=1
+
 
−
|| '''Visual cue'''
+
{|border=1
−
|| '''Narration'''
+
! '''Visual cue'''  
 +
! '''Narration'''  
  
 
|-
 
|-
−
||'''Display desktop'''
+
|Slide 1
−
||
+
| Hello and welcome to the spoken tutorial on '''Maintaining Organizations '''in '''Aakash Business Tool''' i.e. '''ABT'''
−
Welcome to the tutorial on '''Maintaining Organizations''' in ABT  
+
  
 
|-
 
|-
−
|| '''Show Slide '''
+
|Slide 2
−
'''Learning Objectives'''
+
| In this tutorial, we will learn to:  
−
||
+
 
−
In this tutorial, we will learn to:
+
* Set up a new organization  
−
* Setting up a new organization
+
* Sign up as a user  
−
* Signing up as a user
+
* Fill organization details  
−
* Filling organization details
+
 
−
* Selecting existing organization
+
  
 
|-
 
|-
−
||'''Show Slide'''
+
|Slide 3
−
'''System Requirement'''
+
| In this tutorial, I am using  
−
||
+
−
In this tutorial, I am using
+
−
* '''ABT''' 1.0
+
−
*  '''Android''' 4.2
+
  
 +
* '''ABT''' 1.0
 +
* '''Android''' 4.2 (JellyBean)
 +
* Rooted tablet
  
  
 +
|-
 +
|Slide 4
 +
| For more information please visit [https://github.com/androportal/ABT https://github.com/androportal/ABT]
 +
 +
'''http://aakashlabs.org/docs/abt/index.html'''
  
 
|-
 
|-
−
|| Start '''ABT'''  
+
|Open '''ABT''' interface
−
||
+
| Select '''ABT''' application on '''Android''' 4.2  
−
Select '''ABT''' application on '''Android''' 4.2
+
 
  
 
|-
 
|-
−
||Point to Welcome page of '''ABT'''
+
|Point to Welcome page of '''ABT'''  
−
||
+
| So, this is the welcome page of '''Aakash Business Tool '''
−
On loading application, it has address of the server location such as,
+
−
* '''Emulator'''
+
−
* '''Tablet''' or
+
−
* '''Remote server'''
+
−
* Depending upon the connection,it automatically chooses one of the option.
+
  
 
|-
 
|-
−
|| Point to '''Tablet'''
+
|
−
||
+
| We will see the application has loaded on the screen
−
* '''Tablet''' option is chosen automatically to run '''ABT''' on '''Android''' device.
+
  
 +
It automatically checks whether the application is running on '''Emulator '''or '''Tablet'''
  
 
|-
 
|-
−
|| Point to '''Emulator'''
+
|
−
||
+
| '''Tablet''' option is chosen automatically to run '''ABT''' on '''Android''' device.
−
* For '''Android''' developers, '''Emulator''' option to test app or modify '''ABT''' source code is chosen
+
  
 
|-
 
|-
−
|| Point to '''Remote server Location'''
+
|
−
||
+
| For the '''Android''' developers, '''Emulator ''' is chosen automatically
−
* On selecting '''Remote server Location''', enter IP address manually.
+
 
−
* It requires a live Internet connection & it can be within an Organization or an Institute.
+
It is used to test the application or modify '''ABT''' source code
−
* User can access a centralize remote server running within the Institute.
+
−
* The advantage is, each user will have his/her own account on the server.
+
  
 
|-
 
|-
−
||
+
|Point to '''Change server location'''
−
||
+
| Drag the screen from left to right to find '''Change server location''' option.
−
* If the remote server doesn't have ABT installed in it, then it will generate an alert
+
 
−
* The alert will say to check IP or change server connection
+
It is located on the left of the screen.
  
 +
Select '''Change server location''' option, to switch to Remote server.
  
 
|-
 
|-
−
||
+
|Point to '''Change server location'''  
−
||
+
| '''Change server location,''' prompts a dialog to enter remote server IP address.
−
There are some options on loading:
+
 
−
* '''Slide the sliding drawer to the right of the screen
+
It can be within an organization or an institute.
−
*  We will see three options on the left of the screen
+
 
−
* '''Import Organization''','''Change IP''' & '''Help'''
+
It requires a live internet connection.
  
 
|-
 
|-
−
||Point to '''Change IP'''
+
|
−
||
+
| User can access a centralized remote server running within the institute.
−
If we want to change the server location, we can choose this option
+
  
 +
The advantage is, each user will have his/her own account on the server.
  
 +
|-
 +
|Point to Prompt
 +
| Let's enter IP address''' '''in the prompt '''192.168.12.10'''
 +
 +
Click on '''OK '''button
 +
 +
|-
 +
|Point to the 2 options on left
 +
| We will see 2 more options here on the left of the screen.'''Import Organization''' and '''Help'''
 +
 +
|-
 +
|Point to '''Import Organization''' option
 +
| We will learn about '''Import Organization''' in another tutorial.
  
 
|-
 
|-
−
|| Point to '''Import Organization''' option  
+
|Point to '''Help''' option  
−
||
+
| '''Help''' tells us how to use '''ABT'''  
−
* We will learn about '''Import Organization''' in another tutorial
+
  
 
|-
 
|-
−
|| Point to '''Help''' option
+
|Point to 2 buttons '''Create new organization''' and '''Select existing organization'''  
−
||
+
| So, on the first page, we can see 2 buttons at the top,
−
* '''Help''' tells us how to use '''ABT'''
+
  
 +
* '''Create new organization''' and
 +
* '''Select existing organization'''
  
 +
And here at the bottom you will see a brief information on ABT
  
 
|-
 
|-
−
|| Point to 2 buttons  '''Create new organization''' and '''Select existing organization'''
+
|Point to '''Create new organization''' button
−
||
+
| To get started, there should be at least one organization.
−
On the first page, we will see 2 buttons at the top,
+
 
−
* '''Create new organization''' and
+
 
−
* '''Select existing organization'''
+
Let's create a new organization by tapping on '''Create new''' '''organization''' button.
  
 
|-
 
|-
−
|| Point to '''Create new organization''' button
+
|Point to '''Create new organization''' options
−
||
+
 
−
* The first step to get started in '''ABT''' is to create an organization
+
* '''Enter organization name'''  
−
* To get started with the application, there should be at least one organization.
+
* '''Select organization type'''
 +
* '''Set from-date''' & '''Set to-date'''
 +
| Now we can view options like:
 +
 
 +
* '''Enter organization name'''
 +
* '''Select organization type'''
 +
* '''Set from-date''' & '''Set to-date'''
  
 
|-
 
|-
−
||
+
|Point to '''Enter organization name'''  
−
||
+
|
−
* Select '''Create new organization''' button
+
In the '''Enter organization name''' field, we will type '''Free Accounting Foundation.'''
−
We will see 4 options here:
+
−
* '''Enter organization name'''
+
−
* '''Select organization type'''
+
−
* '''Select existing organization'''
+
−
* '''Financial year''' – '''Set from date''' & '''Set to date'''
+
  
 +
Tap on '''Done''' .
  
 
|-
 
|-
−
|| Point to '''Enter organization name'''  
+
|Point to '''Select organization type''' -> '''NGO''' & '''Profit Making'''
−
||
+
| In '''select organization type''', we have 2 options
−
* Type the name of organization say '''Free Accounting Foundation'''
+
  
 +
'''NGO''' and '''Profit Making'''
 +
 +
I will select '''NGO''' as my option.
  
 
|-
 
|-
−
|| Tap on dropdown of '''Select organization type'''  
+
|Point to '''Financial year'''  
−
||
+
| We can set '''from-date '''and '''to-date''' in '''financial year''' option.
−
* Tap on dropdown of '''Select organization type'''  
+
 
−
There are 2 organization types:
+
 
−
* '''NGO'''
+
'''ABT''' provides '''1st April''' to '''31st March''' as the default financial year.
−
* '''Profit Making'''
+
 
−
* I will select '''NGO''' as my option
+
  
 
|-
 
|-
−
|| Point to '''Financial year'''
+
|Point to change the '''from-date '''and '''to-date'''  
−
||
+
| Change the '''from-date '''and '''to-date''' according to organization’s requirements.  
−
* Specify the '''Set from date''' and '''Set to date'''
+
 
−
* '''ABT''' provides 1st April to 31st March as the predefined financial year
+
Once the '''from date''' is set, '''to date''' gets automatically updated.
−
* User can change the from date and to date manually according to organization’s rules or requirements.
+
 
−
*  Once the from date is set, to date gets automatically updated by 12 months and minus 1 day.
+
It gets updated by 12 months and minus 1 day.  
−
* Change the from and to dates by tapping on '''Set from date''' and '''Set to date''' respectively
+
  
 
|-
 
|-
−
|| Point to '''Next''' button
+
|Point to '''Next''' button  
−
||  
+
|  
−
* Press '''next''' button
+
Tap on '''Next''' button  
 +
 
  
 
|-
 
|-
−
|| Point to prompt box
+
|Point to alert
−
||
+
|  
−
* On this page, it says organization '''Free Accounting Foundation has been created successfully'''
+
Oops, it says, it,
−
* It also displays it's financial year
+
'''Can not connect to remote server!!Please set IP again or check server is running!!''' It is '''Re-establishing connection to local server...'''
 +
 
  
 
|-
 
|-
−
|| Select role
+
|
−
||
+
|  
−
* We have to select role such as '''admin''' or '''guest'''.
+
The alert says that,
−
* Guest user has a default username '''guest''' and password is also '''guest'''
+
* If the remote server address is not running ABT server or
 +
* If the address is incorrect, it cannot connect to remote server
 +
and so
 +
* It is establishing connection to local or default server i.e. tablet or emulator.
 +
 
  
 
|-
 
|-
−
||Point to admin
+
|
−
||
+
|  
−
* If we select '''admin''', a new pop-up box will appear on the screen to sign up as an Admin.  
+
Tap on '''OK'''.
−
* Save details and press '''done''' to continue for admin
+
 
−
* I shall choose '''guest''' as a role to login and press '''Login''' button
+
Now again tap on '''Next '''button.
  
  
 
|-
 
|-
−
|| Point to next page
+
|Point to prompt box
−
||
+
|  
−
* On the next page, we have to fill organization details
+
Great!!
  
−
* Fill the organization details if required else, press '''Skip''' button.
+
It says organization '''Free Accounting Foundation have been created successfully'''.
  
 +
We can even notice the financial year -''' from-date '''and '''to-date '''
  
  
 
|-
 
|-
−
||Point to State dropdown
+
|Point to select role
−
||
+
| Here we have to the select role as '''admin''' or '''guest'''.
−
* I will select '''Maharashtra''' from state dropdown
+
  
 +
'''Guest '''user has a default username '''guest''' and password also as '''guest.'''
 +
 +
|-
 +
|Point to '''admin '''
 +
| If we select '''admin''',
 +
 +
It will prompt a sign up window to create an admin.
  
  
 
|-
 
|-
−
|| Point to Save button
+
|Point to registration -> username,password
−
||
+
| I will enter username for ''' admin'''  
−
* Press the '''Save''' button to save the organization details.
+
 
−
* Organization will get created by clicking either '''Save''' or '''Skip''' button.  
+
Enter the password for '''admin'''.
 +
 
 +
Re-type the password.
  
−
* A message appears '''Organization Free Accounting Foundation with details saved successfully'''
+
You can give any username and password of your choice.
  
  
 
|-
 
|-
−
|| Point to master menu
+
|Point to registration->security question
−
||
+
| From the security questionnaire drop down,select a question.
−
* Now we are on the master menu of '''ABT'''
+
 
−
* To logout press escape and press '''Yes''' for the confirm box
+
Enter answer for that question.
 +
 
 +
This answer will help to login in case you forget your password.
 +
 
  
 
|-
 
|-
−
|| Point to welcome page
+
|Point to the gender option.
−
||
+
| Now select your gender.
−
* We will be directed back to the welcome page of '''ABT'''
+
−
* Press '''Select existing organization''' button
+
−
* We will find the created organization in the '''Organization name''' list.
+
  
 +
And finally tap on the '''Done''' button to complete the registration process.
 +
 +
 +
|-
 +
|Point to login
 +
| After signing up successfully, lets login.
  
 +
Enter the username and password for '''admin.'''
  
 +
Tap on '''Login''' button.
  
 +
We have successfully logged in as admin
  
 
|-
 
|-
−
|| Show Slide
+
|Point to next page
−
Summary
+
| Now, on the next page, we have to fill organization details.
−
||
+
−
So in this tutorial we have learnt :
+
−
* To set up a new organization
+
−
* To sign up as a user
+
−
* Fill organization details
+
−
* Select existing organization
+
  
 +
Fill the organization details if required or tap on '''Skip''' button.
  
 
|-
 
|-
−
||/*Slide 9*/
+
|Point to State dropdown
−
Assignment
+
| I shall select '''Maharashtra''' from state drop-down.
−
||
+
 
−
* Create organization with profit making as organization type
+
|-
−
* Enter all organization details for the organization.
+
|Point to Save button
 +
| Organization gets created on pressing either '''Save''' or '''Skip''' button.  
 +
 
 +
After making necessary changes I shall tap on '''Save''' button
  
  
 
|-
 
|-
−
||
+
|Point to the message
−
||
+
| It says “'''Organization Free Accounting Foundation with details saved successfully”.'''
−
* Watch the video available at:  http://spoken-tutorial.org/What_is_a_Spoken_Tutorial
+
 
−
* It summarizes the Spoken Tutorial project
+
Tap on''' OK'''
−
* If you do not have good bandwidth, you can download and watch it
+
  
 
|-
 
|-
−
|| Spoken Tutorial Workshops
+
|Point to '''master menu '''
−
||
+
| Now we are on the '''Master menu''' of '''ABT.'''
−
The Spoken Tutorial Project Team
+
−
* Conducts workshops using spoken tutorials
+
−
* Gives certificates to those who pass an online test
+
−
* For more details, please write to contact@spoken-tutorial.org
+
  
 
|-
 
|-
−
|| Show Acknowledgement Slide
+
|Point to the bottom left icon
−
Acknowledgement
+
| To logout, tap on '''escape''' at the bottom left of the screen and select '''Yes''' .
−
||
+
−
* Spoken Tutorial Project is a part of the Talk to a Teacher  project
+
−
* It is supported by the National Mission on Education through  ICT, MHRD, Government of India
+
−
* More information on this Mission is available at:  http://spoken-tutorial.org\NMEICT-Intro
+
  
 
|-
 
|-
−
|| Thanks for joining
+
|Point to welcome page
−
||
+
| We will be directed to the welcome page of '''ABT'''
−
* That’s it for this tutorial. This is Trupti Kini, IIT Bombay.
+
−
* Thank you for watching.
+
  
 +
|-
 +
|Point to '''Select existing organization '''button
 +
| Tap on '''Select existing organization''' button.
  
 +
We will see the created organization in the '''Organization name''' field.
  
 +
|-
 +
|Slide 5
  
 +
Summary
 +
| In this tutorial, we have learnt to,
 +
 +
* Set up a new organization
 +
* Sign up as a user
 +
* Fill organization details <br/>
 +
 +
|-
 +
|Slide 6
 +
 +
Assignment
 +
| As an assignment,
 +
* Create organization with '''Profit Making '''as organization type
 +
* Enter all organization details for the organization.
 +
 +
|-
 +
|'''Slide 7'''
 +
 +
'''Acknowledgement '''
 +
| Watch the video available at this URL.
 +
 +
[http://spoken-tutorial.org/What http://spoken-tutorial.org/What]_is_a_Spoken_ Tutorial
 +
 +
It summarizes the Spoken Tutorial project
 +
 +
If you do not have good bandwidth, you can download and watch it
 +
 +
|-
 +
|'''Slide Number '''
 +
 +
'''Slide 8'''
 +
| The Spoken Tutorial Project Team:
 +
 +
Conducts workshops using spoken tutorials
 +
 +
Gives certificates to those who pass an on-line test
 +
 +
For more details, please write to
 +
 +
'''contact@spoken-tutorial.org '''
 +
 +
|-
 +
|'''Slide 9'''
 +
 +
'''Slide number '''
 +
| Spoken Tutorial Project is a part of the Talk to a Teacher project
 +
 +
It is supported by the National Mission on Education through ICT, MHRD, Government of India
 +
 +
More information on this Mission is available at this link [http://spoken-tutorial.org/NMEICT-Intro http://spoken-tutorial.org/NMEICT-Intro]]
 +
 +
|-
 +
|
 +
| That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.
  
 +
Thank you for joining.
  
 
|}
 
|}

Latest revision as of 21:36, 10 February 2014

Title of script: Maintaining Organizations

Author: Trupti Rajesh Kini

Keywords: Organization, user, remote server, master menu


Visual cue Narration
Slide 1 Hello and welcome to the spoken tutorial on Maintaining Organizations in Aakash Business Tool i.e. ABT
Slide 2 In this tutorial, we will learn to:
  • Set up a new organization
  • Sign up as a user
  • Fill organization details


Slide 3 In this tutorial, I am using
  • ABT 1.0
  • Android 4.2 (JellyBean)
  • Rooted tablet


Slide 4 For more information please visit https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html

Open ABT interface Select ABT application on Android 4.2


Point to Welcome page of ABT So, this is the welcome page of Aakash Business Tool
We will see the application has loaded on the screen

It automatically checks whether the application is running on Emulator or Tablet

Tablet option is chosen automatically to run ABT on Android device.
For the Android developers, Emulator is chosen automatically

It is used to test the application or modify ABT source code

Point to Change server location Drag the screen from left to right to find Change server location option.

It is located on the left of the screen.

Select Change server location option, to switch to Remote server.

Point to Change server location Change server location, prompts a dialog to enter remote server IP address.

It can be within an organization or an institute.

It requires a live internet connection.

User can access a centralized remote server running within the institute.

The advantage is, each user will have his/her own account on the server.

Point to Prompt Let's enter IP address in the prompt 192.168.12.10

Click on OK button

Point to the 2 options on left We will see 2 more options here on the left of the screen.Import Organization and Help
Point to Import Organization option We will learn about Import Organization in another tutorial.
Point to Help option Help tells us how to use ABT
Point to 2 buttons Create new organization and Select existing organization So, on the first page, we can see 2 buttons at the top,
  • Create new organization and
  • Select existing organization

And here at the bottom you will see a brief information on ABT

Point to Create new organization button To get started, there should be at least one organization.


Let's create a new organization by tapping on Create new organization button.

Point to Create new organization options
  • Enter organization name
  • Select organization type
  • Set from-date & Set to-date
Now we can view options like:
  • Enter organization name
  • Select organization type
  • Set from-date & Set to-date
Point to Enter organization name

In the Enter organization name field, we will type Free Accounting Foundation.

Tap on Done .

Point to Select organization type -> NGO & Profit Making In select organization type, we have 2 options

NGO and Profit Making

I will select NGO as my option.

Point to Financial year We can set from-date and to-date in financial year option.


ABT provides 1st April to 31st March as the default financial year.


Point to change the from-date and to-date Change the from-date and to-date according to organization’s requirements.

Once the from date is set, to date gets automatically updated.

It gets updated by 12 months and minus 1 day.

Point to Next button

Tap on Next button


Point to alert

Oops, it says, it, Can not connect to remote server!!Please set IP again or check server is running!! It is Re-establishing connection to local server...


The alert says that,

  • If the remote server address is not running ABT server or
  • If the address is incorrect, it cannot connect to remote server

and so

  • It is establishing connection to local or default server i.e. tablet or emulator.


Tap on OK.

Now again tap on Next button.


Point to prompt box

Great!!

It says organization Free Accounting Foundation have been created successfully.

We can even notice the financial year - from-date and to-date


Point to select role Here we have to the select role as admin or guest.

Guest user has a default username guest and password also as guest.

Point to admin If we select admin,

It will prompt a sign up window to create an admin.


Point to registration -> username,password I will enter username for admin

Enter the password for admin.

Re-type the password.

You can give any username and password of your choice.


Point to registration->security question From the security questionnaire drop down,select a question.

Enter answer for that question.

This answer will help to login in case you forget your password.


Point to the gender option. Now select your gender.

And finally tap on the Done button to complete the registration process.


Point to login After signing up successfully, lets login.

Enter the username and password for admin.

Tap on Login button.

We have successfully logged in as admin

Point to next page Now, on the next page, we have to fill organization details.

Fill the organization details if required or tap on Skip button.

Point to State dropdown I shall select Maharashtra from state drop-down.
Point to Save button Organization gets created on pressing either Save or Skip button.

After making necessary changes I shall tap on Save button


Point to the message It says “Organization Free Accounting Foundation with details saved successfully”.

Tap on OK

Point to master menu Now we are on the Master menu of ABT.
Point to the bottom left icon To logout, tap on escape at the bottom left of the screen and select Yes .
Point to welcome page We will be directed to the welcome page of ABT
Point to Select existing organization button Tap on Select existing organization button.

We will see the created organization in the Organization name field.

Slide 5

Summary

In this tutorial, we have learnt to,
  • Set up a new organization
  • Sign up as a user
  • Fill organization details
Slide 6

Assignment

As an assignment,
  • Create organization with Profit Making as organization type
  • Enter all organization details for the organization.
Slide 7

Acknowledgement

Watch the video available at this URL.

http://spoken-tutorial.org/What_is_a_Spoken_ Tutorial

It summarizes the Spoken Tutorial project

If you do not have good bandwidth, you can download and watch it

Slide Number

Slide 8

The Spoken Tutorial Project Team:

Conducts workshops using spoken tutorials

Gives certificates to those who pass an on-line test

For more details, please write to

contact@spoken-tutorial.org

Slide 9

Slide number

Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at this link http://spoken-tutorial.org/NMEICT-Intro]

That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.

Thank you for joining.

Contributors and Content Editors

Nancyvarkey, Trupti

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