Difference between revisions of "LibreOffice-Suite-Writer-6.3/C3/Header,-Footer-and-Notes/English"

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Title: Header Footer and notes
 
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Latest revision as of 14:17, 20 August 2024

Title: Header Footer and notes

Author: Nancy Varkey, Pratik Kamble

Novice Reviewer:

Domain Reviewer: Praveen and Nancy

Keywords: Insert Header, Insert Footer, Insert Endnote, Insert Footnote, Removed Header and Footer


Visual Cue Narration
Slide: Title Slide Welcome to the spoken tutorial on Header, Footer and Notes.
Slide: Learning Objectives In this tutorial, we will learn how to:
  • Insert Header
  • Insert Footer
  • Remove Header and Footer from the first page and
  • Insert Footnote and Endnote in a document
Slide: System Requirements This tutorial is recorded using
  • Ubuntu Linux OS version 18.04 and
  • LibreOffice Suite version 6.3.5
Open Newsletter.odt file Open the file Newsletter.odt which we have created earlier.
Slide: Code files
  • This file has been provided to you in the Code files link on this tutorial page.
  • Pls download and extract the file.
  • Make a copy and then use it for practising.
Only Narration First we will learn how to insert a Footer in our document.
Click Insert >> Header and Footer



Click on Use Header Footer

Click on the Insert menu in the menu bar and go to the Header and Footer option.


Now check the Use header/footer menu option, if it is unchecked.

Click on bottom text area Scroll the page and click on the bottom of the text area to display the Footer marker.
Point to Footer marker


Click on Plus symbol


Point to newly added Footer

The Footer marker appears in our document.


Click on the Plus symbol next to the word Footer.


We see that the Footer is added to the bottom of the page.

Click on Insert


Another way to add a Footer in our document

is by clicking on the Insert menu in the menu bar.

Click on Insert >>Header and Footer >> Footer >> Default Style option


Only highlight >> DO NOT CLICK

Go to the Header and Footer option.



Select Footer sub-menu and choose the Default style option.

Only Narration Either ways, the cursor is in the footer area.

Click on Down arrow in Footer Default style


Select Insert Page number

To add a page number in the footer, click on the down arrow of Footer Default style.


Then select Insert Page Number option.

Point to 1 in footer area Immediately, we see that the number 1 is displayed in the footer.
Double-click on number 1 In order to give different styles to the page number, double-click on number 1.
Point to Edit fields dialog box Edit Fields dialog box opens up.
Point to different section We have 3 different sections under Edit fields:
  • Type
  • Select and
  • Format
Point to Format options


Point to abc lowercase ABC uppercase

Under the Format section, we can see many formats like
  • a b c in lowercase
  • A B C in uppercase and many more
Select 1st 2nd 3rd >> Click on OK button I will select the format 1st 2nd 3rd and then click on the OK button at the bottom.
Point to the page number Observe that the numbering format for page 1 changes from 1 to 1st.
Only Narration Next, let us learn to insert a Header into the document.
Click on the top of the text area

Point to the Header marker

Scroll above and click on the top of the text area in the document.


The Header marker appears in our document.

Click on the plus symbol


Point to Header

If not, click on the plus symbol next to the word Header.


The Header gets inserted at the top of the page.

Only Narration


Cursor on the Insert Field icon

Let us now insert the date in the Header.


To do so, go to the Insert field icon located in the Standard toolbar.

Click on down arrow icon and select Date option Now click on the down arrow icon and select the Date option from the list.
Select Date The current date is displayed in the Header area.


You can edit this to any date of your choice, if you wish.

Double click on Date To change the date format, double-click on the date.
Select 31 Dec 1999 >> Click on OK button Here we will select the format as 31. Dec. 1999 and click on the OK button.
Point to Date The date format has now changed as per our selection.
Keep cursor on page 2, column 1 - before the words In view of this……


Press Backspace key repeatedly

In case the alignment of the content has changed, please realign by pressing the Backspace key.


Repeat this till the text is on page 1 and column 2.

Press Enter key repeatedly Then press Enter key repeatedly to align the text below the banner.
Click on Toggle print preview Now click on the Toggle print preview icon in the Standard toolbar.
Point to Date and Page number

Editor can enlarge this for clarity

The date appears at the top of each page and the page number at the bottom.
Only Narration Note - header and footer will be replicated on all the pages of the document.
Click on Close preview Click on the Close Preview button to close the preview.
Only Narration Next let’s learn how to add a margin and shadow style to our document.
Click on Page icon in the sidebar deck Click on the Page icon located in the Sidebar deck.
Click Styles>> More option Under Styles option, click on the More Options icon or the gear icon.
Point to Page Style: Default Style dialog box opens up



Point to several tabs

Page Style: Default Style dialog box opens up.



There are several tabs which can be used to customize the page style as per our preferences.

Click on Footer tab


Check mark on Footer on

Click on the Footer tab.


Put a check on the Footer on option, if not already checked.

Set left margin to 1.00 cm

Click on Plus symbol repeatedly

Now set the left margin space to 1.00 cm by clicking on the plus symbol repeatedly.
Click on More



Point to Border/Background

To add a border or a shadow to the footer, click on the More button.


Border/Background dialog box opens up.

Click on Borders tab


Point to Shadow style and point to various option

Click on the Borders tab, if not already selected.


Under the Shadow Style section, we can see various options to position the shadow.

Select Cast Shadow to the top right Select Cast shadow to bottom right icon.
Point to Color option



Under Color section click on down arrow

Under the Color option, Gray is the default shadow colour.


To choose a different colour, click on the down arrow.

Point to color palette box >> Choose blue color You may choose any color of your choice from the Color palette box.


I will choose blue.

Only Narration Leave all the other settings as default in the Border/Background dialog box.
Click on OK button Then click on the OK button.
>> Page Style: Default Style dialog boxClick on Apply button >> OK button In the Page Style: Default Style dialog box, click on the Apply button and then on the OK button.
Click on Sidebar deck icon Close the Sidebar deck.
Scroll down >> Point to shadow effect Scroll down to see the shadow effect added to the Footer.
Only Narration Next, we will learn how to remove the Header and Footer from a specific page.
Only Narration

Cursor on the first page

Let’s remove Header from the first page of our document.

So first click the cursor anywhere on the first page of the document.

Styles >> Manage styles In the Sidebar deck, select the Styles icon.
Point to Styles panels opens up Styles panel opens up.
Click on Page styles icon

Select First Page

Now click on Page Styles icon and from the list select First Page option
Double click on First Page option Now double-click on the First Page option
Click on X icon of sidebar deck Close the Sidebar deck.
Scroll up and down the pages to show the result Observe that the Header and Footer are now removed only from the first page.
Re-adjust the text alignment in column 2 of page 1 You may need to re-adjust the text alignment once again, as shown.
Only Narration Next, let’s learn about Footnotes and Endnotes in Writer.
Slide : Footnote and Endnotes (a)
  • Footnotes appear at the bottom of the page on which they are referred
  • Whereas Endnotes are collected at the end of a document or chapter


Slide: Footnote and Endnotes (b)
  • The anchor for the note is inserted at the current cursor position
  • Anchor helps users to go directly to a particular part of the page
  • You can choose between automatic numbering or a custom symbol for the notes




Select word Apache License from the second paragraph

Let us see how the Footnote can be added to a word in the document.


Select the word Apache License from the second paragraph, in column 1 of page 1.

Point to Insert Footnote icon In the Standard toolbar click on the Insert Footnote icon.
Click on Insert >> Footnote and Endnote >> Footnote



Only Highlight

We can also insert Footnote in our document by clicking on the Insert menu.


Then click on the Footnote and Endnote and select the Footnote option.

Point to added Footnote Both ways, the Footnote is added to our document with the character as 1.
Only Narration Let’s type the text for our Footnote.
Footnote >> Type “open source software license ” Type “open source software license”.
Only Narration In a similar way, let's add another footnote in our document.
Select the word copyleft from the second column on page 1


Click on Insert Footnote icon

Select the word copyleft from the second column on page 1.


Click on the Insert Footnote icon in the Standard toolbar.

Point to Footnote 2 One more Footnote gets added to our page, this time under the second column.
Type permissive license Now type the text for the footnote as “permissive license”.
Click on the character 1 in the footnote >> word Apache License


Let’s click on character 1 in the Footnote under column 1.


We are directed to the word Apache License in the document.

Point to the character 1 next to the word Apache License


Notice the character 1 next to the word Apache License.


This is the anchor of the inserted Footnote.

Hover the cursor over this slowly. Hover the cursor over this anchor slowly.

The cursor turns into a pointing finger.

Click Now click on it.
Highlight the footnote. We are immediately directed to the bottom of the page where the Footnote is recorded.
Point to 1 The Character option is used to define the character or symbol for the current Footnote.
Only Narration Let me demonstrate how to change the character for Footnote 1.
Scroll back up >> place the cursor between the word License and footnote anchor 1. Scroll back and place the cursor between the word License and footnote anchor 1.
Right click and select

Footnote/Endnote

Then right-click and select the Footnote or Endnote option.
Point to Edit Footnote/Endnote Edit Footnote/Endnote dialog box opens up.
Point to Numbering Numbering is the type of numbering that we want to use for Footnotes and Endnotes.
Point to Automatic The “Automatic” options automatically assigns number to the Footnotes or Endnotes.
Click Choose button

Select asterisk

Click on the Choose button next to the Character field.


Select the asterisk character and click the OK button.

Click on OK button Click the OK button to close the Edit dialog box.
Point to Footnote field The character of footnote 1 is now set to asterisk symbol.
Click on the anchor Click on the anchor.
Point to Footnote 1 as asterisk symbol Footnote 1 is now seen as an asterisk symbol.
Point to second Footnote We can also see that our second footnote has now turned to numerical 1.
Only Narration Now let us change the character of Footnote 1 back to numerical.
Scroll back up >> place the cursor between the word License and footnote anchor 1. Scroll back up and place the cursor between the word License and footnote anchor asterisk.
Right click and select

Footnote/Endnote

Then right-click and select the Footnote or Endnote option.
Point to Footnote/Endnote Edit Footnote/Endnote dialog box opens up.
Select Automatic and Click on OK Under the Numbering option select Automatic and then click on the OK button.
Point to footnote 1 We can see the asterisk symbol has changed to numerical once again.
Scroll down to the footnotes Scroll down and look at the footnotes and observe the changes.
Only Narration Let’s learn to highlight the footnotes.
Click on footnote text no. 2 Click on any one footnote text.
Point to the formatting drop-down at the top left Look at the formatting drop-down at the top left, which says Footnote.
Click on the drop-down arrow Click on the drop-down arrow.
Click on the drop-down next to Endnote >> select Edit Style Now click on the drop-down next to Footnote and select Edit Style.
Paragraph Style: Footnote dialog box Paragraph Style: Footnote dialog box opens up.
Click Highlighting tab and Color tab Click on the Highlighting tab and then on Color tab

Choose yellow

In the colour palette, choose a highlight colour.

I will choose yellow.

Click Apply button >> OK button At the bottom click on the Apply button and then on the OK button
Point to the highlighted footnotes Look at the footnotes and observe the highlight.
Only Narration Next I will demonstrate how to add an endnote in our document.
Select the word Mozilla Public License Select the word Mozilla Public License from paragraph 2 in column 1 of page 1.
Click on Insert Endnote icon Click on the Insert Endnote icon located in the Standard toolbar.
Point to newly added Endnote Endnote gets added at the end of the document, on a new page.

If a document has chapters, then the endnotes will appear at the end of each chapter.

Type this text in endnote an open source/free software license” Type the following text in the endnote - “an open source/free software license”
Only Narration We can change the default Roman numerals to other style options also.
Click Tools >> Footnote and Endnotes To do so, click on the Tools menu and then select the Footnote and Endnotes option.
Point to Footnote/Endnote dialog box Footnote/Endnote settings dialog box opens up.
Point to Autonumbering (Only Highlight) Under the Endnotes tab, we see the Auto Numbering section.
Point to Numbering section Using this option we can the change Numbering style as per our choice.

You may explore this further on your own.

Close the dialog box click on X icon Close the dialog box by clicking on X icon.
Press Ctrl + S, Click on the X icon Now let us save all the changes and close the file.
Only Narration This brings us to the end of this tutorial.

Let us summarize.

Slide: Summary In this tutorial, we learnt how to:
  • Insert Header
  • Insert Footer
  • Remove Header and Footer from the first page
  • Insert Footnote and Endnote in a document
Slide: Assignment As an assignment
  • Open practice.odt file
  • Add a Header and Footer to the document
  • Insert your name in the Header
  • Insert Page Count in the Footer
  • Add an Endnote stating where the page ends
Slide: About spoken tutorial project The video at the following summarises the Spoken Tutorial project

Please download and watch it.

Slide: Spoken Tutorial workshops We conduct workshops using spoken tutorials and give certificates.

For more details, Please contact us.

Slide: Forums Specific Questions Post your timed queries in this forum.
Slide: Acknowledgment The Spoken Tutorial project is funded by MHRD Govt of India.
Slide: Thank you This tutorial was originally contributed by DesiCrew Solutions Pvt. Ltd. in 2011

This is Pratik Kamble along with the Spoken Tutorial team from IIT Bombay signing off.

Thank you for watching.

Contributors and Content Editors

Nancyvarkey, Pratik kamble, Pravin1389

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