Difference between revisions of "DSpace/C2/Create-Community-and-Sub-Community-in-DSpace/English"

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'''Script : Create Community and Sub-community'''
 
'''Script : Create Community and Sub-community'''
 +
 
'''Author : Pankaj Patil '''
 
'''Author : Pankaj Patil '''
 +
 
'''Keywords: Community, Sub-community, Group policy, Community administrator, create Community, Community metadata '''
 
'''Keywords: Community, Sub-community, Group policy, Community administrator, create Community, Community metadata '''
  
 
{| border =1
 
{| border =1
−
'''Visual Cue'''
+
|-
−
'''Narration '''
+
| align=center| '''Visual Cue'''
 +
| align=center| '''Narration '''
 
|-  
 
|-  
 
|| Slide: Title
 
|| Slide: Title
Line 24: Line 27:
 
|-  
 
|-  
 
|| Slide: Pre-requisites
 
|| Slide: Pre-requisites
−
|| To practice this tutorial, you should have* Installed '''DSpace 6.3''' on your system
+
|| To practice this tutorial, you should have
 +
* Installed '''DSpace 6.3''' on your system
 
* '''Tomcat service''' should be running
 
* '''Tomcat service''' should be running
 
* '''Administrator’s authority''' in '''DSpace'''
 
* '''Administrator’s authority''' in '''DSpace'''
 
|-  
 
|-  
 
|| Slide: Pre-requisites
 
|| Slide: Pre-requisites
−
|| * If not then go through the prerequisite tutorials on this website.
+
||
 +
* If not then go through the prerequisite tutorials on this website.
 
|-  
 
|-  
 
|| Slide: Prerequisites  
 
|| Slide: Prerequisites  
Line 35: Line 40:
 
* This tutorial assumes that you have done the immediate previous tutorial assignment in this series.
 
* This tutorial assumes that you have done the immediate previous tutorial assignment in this series.
 
* If not, pls do so before proceeding ahead.
 
* If not, pls do so before proceeding ahead.
−
 
−
 
 
|-  
 
|-  
 
|| Slide : Code files
 
|| Slide : Code files
Line 42: Line 45:
 
* The''' metadata '''and the''' image '''used in this tutorial is available in the '''Code Files '''link on this tutorial page.
 
* The''' metadata '''and the''' image '''used in this tutorial is available in the '''Code Files '''link on this tutorial page.
 
* Please download and extract the file before practicing.
 
* Please download and extract the file before practicing.
−
 
−
 
 
|-  
 
|-  
 
|| Slide: '''Community''' in '''DSpace'''
 
|| Slide: '''Community''' in '''DSpace'''
Line 49: Line 50:
 
* '''Community''' is the highest level of the content hierarchy in '''DSpace'''.
 
* '''Community''' is the highest level of the content hierarchy in '''DSpace'''.
 
* '''Communities''' consist of '''Sub-communities''' and '''Collections'''.
 
* '''Communities''' consist of '''Sub-communities''' and '''Collections'''.
−
 
−
 
 
|-  
 
|-  
 
|| Narration only
 
|| Narration only
Line 56: Line 55:
 
|-  
 
|-  
 
|| Open '''Web Browser '''
 
|| Open '''Web Browser '''
−
 
 
Address Bar''' >> localhost:8080'''
 
Address Bar''' >> localhost:8080'''
 
|| Open a '''web browser '''and go to the '''DSpace''' interface.
 
|| Open a '''web browser '''and go to the '''DSpace''' interface.
 
|-  
 
|-  
 
|| Log in to '''DSpace''' with''' administrator'''
 
|| Log in to '''DSpace''' with''' administrator'''
−
 
+
'''Username: dspace.u1@gmail.com''' <br>
−
'''Username: [mailto:dspace.u1@gmail.com dspace.u1@gmail.com]
+
'''Password : u1pass '''
−
 
+
−
'''Password : '''u1pass
+
 
|| Log in to '''DSpace''' with an '''administrator''' account.
 
|| Log in to '''DSpace''' with an '''administrator''' account.
−
 
−
 
 
I will login with the '''administrator account.'''
 
I will login with the '''administrator account.'''
 
|-  
 
|-  
Line 78: Line 72:
 
|| Select '''Communities & Collections'''
 
|| Select '''Communities & Collections'''
 
|| Select '''Communities & Collections''' from the drop-down.
 
|| Select '''Communities & Collections''' from the drop-down.
−
 
−
 
 
'''Communities''' '''and''' '''Collections''' page opens up.
 
'''Communities''' '''and''' '''Collections''' page opens up.
 
|-  
 
|-  
Line 87: Line 79:
 
|| Point to '''Create Community''' label
 
|| Point to '''Create Community''' label
 
|| '''Create Community''' page opens up.  
 
|| '''Create Community''' page opens up.  
−
 
−
 
 
It displays the '''Community's metadata '''form.
 
It displays the '''Community's metadata '''form.
 
|-  
 
|-  
 
|| Slide : '''Community Metadata'''
 
|| Slide : '''Community Metadata'''
 
|| '''Communities''' are described using '''metadata elements'''.  
 
|| '''Communities''' are described using '''metadata elements'''.  
−
 
−
 
 
Basic '''metadata elements '''of '''communities''' are,
 
Basic '''metadata elements '''of '''communities''' are,
−
 
−
 
 
* '''Community Name'''
 
* '''Community Name'''
 
* '''Short Description'''
 
* '''Short Description'''
Line 104: Line 90:
 
* '''Sidebar text '''and
 
* '''Sidebar text '''and
 
* '''Logo'''
 
* '''Logo'''
−
 
−
 
 
|-  
 
|-  
 
|| Narration only
 
|| Narration only
Line 115: Line 99:
 
|| Point to all fields in the form
 
|| Point to all fields in the form
 
|| Notice that all the fields in the form are optional.  
 
|| Notice that all the fields in the form are optional.  
−
 
−
 
 
But, it is recommended to enter at least a '''Community Name.'''
 
But, it is recommended to enter at least a '''Community Name.'''
−
 
−
 
 
Otherwise an untitled '''Community '''will be created.
 
Otherwise an untitled '''Community '''will be created.
 
|-  
 
|-  
 
|| Show '''metadata file'''
 
|| Show '''metadata file'''
 
|| For ease of practice, we have provided '''Community''' '''metadata''' in a text file.  
 
|| For ease of practice, we have provided '''Community''' '''metadata''' in a text file.  
−
 
−
 
 
I will use the same for entering the '''Community metadata'''.
 
I will use the same for entering the '''Community metadata'''.
 
|-  
 
|-  
Line 131: Line 109:
  
 
'''Name''' :''' IITB Digital Library'''
 
'''Name''' :''' IITB Digital Library'''
−
 
+
Introductory text : IITB Digital Library Community
−
 
+
contains educational resources
−
'''Introductory text : IITB Digital Library Community contains educational resources '''
+
 
|| Enter the '''Name''' and '''Introductory text''' as shown.
 
|| Enter the '''Name''' and '''Introductory text''' as shown.
−
 
−
 
 
You can use basic '''HTML tags '''in the '''Introductory text '''field.
 
You can use basic '''HTML tags '''in the '''Introductory text '''field.
 
|-  
 
|-  
 
|| Point to '''Short Description, '''
 
|| Point to '''Short Description, '''
−
 
 
'''Copyright text, Sidebar text'''
 
'''Copyright text, Sidebar text'''
 
|| For now, I will leave the fields''' Short Description, Copyright text, '''and '''Sidebar text '''as''' '''empty.
 
|| For now, I will leave the fields''' Short Description, Copyright text, '''and '''Sidebar text '''as''' '''empty.
Line 149: Line 123:
 
|| Click on '''Upload a Logo '''button
 
|| Click on '''Upload a Logo '''button
 
|| For this demonstration, let us upload a '''logo'''.
 
|| For this demonstration, let us upload a '''logo'''.
−
 
−
 
 
To do so, click on the '''Upload a Logo '''button.
 
To do so, click on the '''Upload a Logo '''button.
 
|-  
 
|-  
Line 161: Line 133:
 
|| Point to '''File Upload '''pop up window
 
|| Point to '''File Upload '''pop up window
 
|| '''File Upload '''window opens up.
 
|| '''File Upload '''window opens up.
−
 
−
 
−
 
 
|-  
 
|-  
 
|| Select logo image
 
|| Select logo image
−
 
−
 
 
Select '''communitylogo.png''' from '''Downloads''' directory.
 
Select '''communitylogo.png''' from '''Downloads''' directory.
 
|| Browse and select the '''logo''' image from your machine.
 
|| Browse and select the '''logo''' image from your machine.
−
 
−
 
 
The same is available in the '''Code Files''' link.
 
The same is available in the '''Code Files''' link.
−
 
−
 
 
I have downloaded the '''logo '''image in the '''Downloads '''directory in my machine.
 
I have downloaded the '''logo '''image in the '''Downloads '''directory in my machine.
 
|-  
 
|-  
Line 184: Line 147:
 
|-  
 
|-  
 
|| Slide: '''Community Logo'''
 
|| Slide: '''Community Logo'''
−
|| * '''png, jpg, gif '''format images can be used for '''Community logo'''
+
||
 +
* '''png, jpg, gif '''format images can be used for '''Community logo'''
 
* '''Logo''' of any size can be used.
 
* '''Logo''' of any size can be used.
 
* '''Logos''' of size approximately 200 by 75 '''pixels''' makes a good visual appearance.
 
* '''Logos''' of size approximately 200 by 75 '''pixels''' makes a good visual appearance.
−
 
−
 
 
|-  
 
|-  
 
|| Narration only
 
|| Narration only
Line 198: Line 160:
 
|| Point to '''Edit Community'''
 
|| Point to '''Edit Community'''
 
|| We are redirected to the '''Edit Community''' page.
 
|| We are redirected to the '''Edit Community''' page.
−
 
−
 
 
'''Edit Community''' page has details of the newly created '''Community'''.
 
'''Edit Community''' page has details of the newly created '''Community'''.
 
|-  
 
|-  
 
|| Narration only
 
|| Narration only
 
|| The''' Create '''button on the '''Create Community''' page is used to save a newly created '''Community.'''
 
|| The''' Create '''button on the '''Create Community''' page is used to save a newly created '''Community.'''
−
 
−
 
 
But, If we upload a '''Community logo''', '''DSpace '''directly creates a '''Community'''.
 
But, If we upload a '''Community logo''', '''DSpace '''directly creates a '''Community'''.
−
 
−
 
 
In that case, it is not required to click the '''Create '''button on the '''Create Community''' page.
 
In that case, it is not required to click the '''Create '''button on the '''Create Community''' page.
 
|-  
 
|-  
 
|| Narration only
 
|| Narration only
 
|| We have now successfully created a '''Community.'''
 
|| We have now successfully created a '''Community.'''
−
 
−
 
 
Let us proceed to cross-verify the newly created '''Community.'''
 
Let us proceed to cross-verify the newly created '''Community.'''
 
|-  
 
|-  
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|| Select '''Communities & Collections'''
 
|| Select '''Communities & Collections'''
 
|| Select '''Communities & Collections''' from the drop-down.
 
|| Select '''Communities & Collections''' from the drop-down.
−
 
−
 
 
'''Communities''' '''and''' '''Collections''' interface opens up.
 
'''Communities''' '''and''' '''Collections''' interface opens up.
 
|-  
 
|-  
Line 243: Line 195:
 
|| Point to '''Admin Tools'''
 
|| Point to '''Admin Tools'''
 
|| Next to the '''Community home page''' section, we have '''Admin Tools.'''
 
|| Next to the '''Community home page''' section, we have '''Admin Tools.'''
−
 
−
 
 
'''Admin Tools '''are used for managing '''Community'''.
 
'''Admin Tools '''are used for managing '''Community'''.
 
|-  
 
|-  
Line 254: Line 204:
 
|-  
 
|-  
 
|| Edit fields in '''Community's metadata'''  
 
|| Edit fields in '''Community's metadata'''  
−
 
+
Introductory text: IITB Digital Library Community contains
−
 
+
educational resources from various domains
−
'''Introductory text: IITB Digital Library Community contains educational resources from various domains like Electrical Engineering, Mechanical Engineering,etc '''
+
like Electrical Engineering,<br>Mechanical Engineering,etc
 
|| You can edit the fields in the '''Community's metadata '''form now.
 
|| You can edit the fields in the '''Community's metadata '''form now.
−
 
−
 
 
I have edited, '''Introductory text''' as shown here.
 
I have edited, '''Introductory text''' as shown here.
 
|-  
 
|-  
Line 267: Line 215:
 
|| Point to updated '''Introductory text'''
 
|| Point to updated '''Introductory text'''
 
|| Notice that '''Introductory text '''is now updated.
 
|| Notice that '''Introductory text '''is now updated.
−
 
−
 
−
 
 
|-  
 
|-  
 
|| Narration only
 
|| Narration only
Line 291: Line 236:
 
|| Click on '''Cancel''' button
 
|| Click on '''Cancel''' button
 
|| For this demonstration, I will not delete any '''Community'''.
 
|| For this demonstration, I will not delete any '''Community'''.
−
 
−
 
 
So, I will click on the '''Cancel''' button.
 
So, I will click on the '''Cancel''' button.
 
|-  
 
|-  
Line 300: Line 243:
 
|| Narration only
 
|| Narration only
 
|| Now, let us proceed to create the '''Community Administrator role''' for our '''Community.'''
 
|| Now, let us proceed to create the '''Community Administrator role''' for our '''Community.'''
−
 
−
 
 
We will assign the '''Community Administrator''' role to the '''EPerson''' with the '''ID dspace.u2@gmail.com'''
 
We will assign the '''Community Administrator''' role to the '''EPerson''' with the '''ID dspace.u2@gmail.com'''
 
|-  
 
|-  
Line 318: Line 259:
 
|| Narration only
 
|| Narration only
 
|| Observe that this '''Edit group '''page is the one, which we had used to create a''' group'''.
 
|| Observe that this '''Edit group '''page is the one, which we had used to create a''' group'''.
−
 
−
 
 
That means, '''DSpace '''is creating a '''group''' of '''Community Administrators'''.
 
That means, '''DSpace '''is creating a '''group''' of '''Community Administrators'''.
 
|-  
 
|-  
 
|| Point to '''Name''' field
 
|| Point to '''Name''' field
 
|| By default, '''DSpace''' generates a name for the '''group.'''
 
|| By default, '''DSpace''' generates a name for the '''group.'''
−
 
−
 
 
But we can provide our own name to the '''group '''of''' Community Administrators.'''
 
But we can provide our own name to the '''group '''of''' Community Administrators.'''
−
 
−
 
 
For this demonstration, I will keep the default '''name '''as it is.
 
For this demonstration, I will keep the default '''name '''as it is.
 
|-  
 
|-  
 
|| Click on '''Select E-people'''
 
|| Click on '''Select E-people'''
 
|| Now, we will add the '''EPerson''' as a '''Community Administrator.'''
 
|| Now, we will add the '''EPerson''' as a '''Community Administrator.'''
−
 
−
 
 
Click on the '''Select E-people''' button below the '''EPerson''' '''Members''' field.  
 
Click on the '''Select E-people''' button below the '''EPerson''' '''Members''' field.  
 
|-  
 
|-  
Line 342: Line 275:
 
|| Click on the Add''' '''button
 
|| Click on the Add''' '''button
 
|| Click on the '''Add '''button adjacent to the '''ID '''of the respective '''EPerson.'''
 
|| Click on the '''Add '''button adjacent to the '''ID '''of the respective '''EPerson.'''
−
 
−
 
 
I will select the '''user''' with the '''email ID dspace.u2@gmail.com.'''
 
I will select the '''user''' with the '''email ID dspace.u2@gmail.com.'''
 
|-  
 
|-  
Line 351: Line 282:
 
|| Click on the '''Close '''button
 
|| Click on the '''Close '''button
 
|| If you wish to add more members, then repeat the same steps.
 
|| If you wish to add more members, then repeat the same steps.
−
 
−
 
 
Once done, close the '''Select E-people '''pop-up''' '''window by clicking on the '''Close''' button.
 
Once done, close the '''Select E-people '''pop-up''' '''window by clicking on the '''Close''' button.
 
|-  
 
|-  
 
||  
 
||  
−
 
−
 
−
 
 
Select '''EPerson''' from '''EPerson Member '''field
 
Select '''EPerson''' from '''EPerson Member '''field
 
|| We can also remove the member from the''' group.'''
 
|| We can also remove the member from the''' group.'''
−
 
−
 
 
To do so, select the respective member''' '''to be removed from the '''EPerson Members '''field.
 
To do so, select the respective member''' '''to be removed from the '''EPerson Members '''field.
 
|-  
 
|-  
 
|| Point on the '''Remove Selected '''button
 
|| Point on the '''Remove Selected '''button
 
|| Then click on the '''Remove Selected '''button, below the '''EPerson Members '''field.
 
|| Then click on the '''Remove Selected '''button, below the '''EPerson Members '''field.
−
 
−
 
 
I’m skipping this step for this demonstration.
 
I’m skipping this step for this demonstration.
 
|-  
 
|-  
Line 376: Line 298:
 
|| Narration only
 
|| Narration only
 
|| So, we have now successfully assigned the '''Community Administrator''' role to '''EPerson.'''
 
|| So, we have now successfully assigned the '''Community Administrator''' role to '''EPerson.'''
−
 
−
 
 
Let us proceed to cross-verify the same.
 
Let us proceed to cross-verify the same.
 
|-  
 
|-  
Line 388: Line 308:
 
|| Select '''IITB Digital Library'''
 
|| Select '''IITB Digital Library'''
 
|| Select the '''Community'''.
 
|| Select the '''Community'''.
−
 
−
 
 
I am selecting the '''IITB Digital Library.'''
 
I am selecting the '''IITB Digital Library.'''
 
|-  
 
|-  
Line 409: Line 327:
 
|| Narration only
 
|| Narration only
 
|| Now, let us proceed to create a '''Sub-community'''.
 
|| Now, let us proceed to create a '''Sub-community'''.
−
 
−
 
 
Hierarchically, '''Sub-community '''is created under the '''Community. '''
 
Hierarchically, '''Sub-community '''is created under the '''Community. '''
 
|-  
 
|-  
Line 433: Line 349:
 
|| Point to '''Create Community''' label
 
|| Point to '''Create Community''' label
 
|| The '''Create Community''' page opens up.
 
|| The '''Create Community''' page opens up.
−
 
−
 
 
It contains the '''Community's metadata '''form.
 
It contains the '''Community's metadata '''form.
 
|-  
 
|-  
 
|| Point to '''Community's metadata '''
 
|| Point to '''Community's metadata '''
 
|| Scan through the '''Community's metadata '''form.
 
|| Scan through the '''Community's metadata '''form.
−
 
−
 
 
The form is the same as the one which we used to create the '''Community.'''
 
The form is the same as the one which we used to create the '''Community.'''
 
|-  
 
|-  
 
|| Point to '''Name''' and '''Introductory Text'''
 
|| Point to '''Name''' and '''Introductory Text'''
−
 
+
'''Sub-community Name : Electrical Engineering'''<br>
−
 
+
Introductory text :  Electrical Engineering Sub -community
−
'''Sub-community Name : Electrical Engineering'''
+
contains educational resources of Electrical Domain.
−
 
+
−
 
+
−
'''Introductory text :  Electrical Engineering Sub -community contains educational resources of Electrical Domain. '''
+
 
|| Fill the '''Community's metadata '''as shown here.
 
|| Fill the '''Community's metadata '''as shown here.
 
|-  
 
|-  
Line 472: Line 381:
 
|-  
 
|-  
 
|| Slide: Summary
 
|| Slide: Summary
−
|| In this tutorial we learnt to :* Create a '''Community''' and '''Sub-community'''
+
|| In this tutorial we learnt to :
 +
* Create a '''Community''' and '''Sub-community'''
 
* Edit a '''Community '''and
 
* Edit a '''Community '''and
 
* Authorize '''EPerson''' as '''Community Administrator'''
 
* Authorize '''EPerson''' as '''Community Administrator'''

Latest revision as of 15:36, 31 July 2020

Script : Create Community and Sub-community

Author : Pankaj Patil

Keywords: Community, Sub-community, Group policy, Community administrator, create Community, Community metadata

Visual Cue Narration
Slide: Title Welcome to this spoken tutorial on Create Community and Sub-community.
Slide: Learning Objectives In this tutorial, we will learn to
  • Create a Community and Sub-community
  • Edit a Community
  • Authorize EPerson as Community administrator
Slide: System requirements This tutorial is recorded using
  • Ubuntu Linux OS 18.04
  • DSpace version 6.3 and
  • Firefox web browser

However you may use any other web browser of your choice.

Slide: Pre-requisites To practice this tutorial, you should have
  • Installed DSpace 6.3 on your system
  • Tomcat service should be running
  • Administrator’s authority in DSpace
Slide: Pre-requisites
  • If not then go through the prerequisite tutorials on this website.
Slide: Prerequisites
  • This tutorial assumes that you have done the immediate previous tutorial assignment in this series.
  • If not, pls do so before proceeding ahead.
Slide : Code files
  • The metadata and the image used in this tutorial is available in the Code Files link on this tutorial page.
  • Please download and extract the file before practicing.
Slide: Community in DSpace
  • Community is the highest level of the content hierarchy in DSpace.
  • Communities consist of Sub-communities and Collections.
Narration only Now, let us proceed to create a Community.
Open Web Browser

Address Bar >> localhost:8080

Open a web browser and go to the DSpace interface.
Log in to DSpace with administrator

Username: dspace.u1@gmail.com
Password : u1pass

Log in to DSpace with an administrator account.

I will login with the administrator account.

Only narration We are now in the admin’s My DSpace page.
Click on Browse tab Click on the Browse tab in the navigation bar.
Select Communities & Collections Select Communities & Collections from the drop-down.

Communities and Collections page opens up.

Click on Create Top-Level Community To create a Community, click on the Create Top-Level Community button in Admin Tools section.
Point to Create Community label Create Community page opens up.

It displays the Community's metadata form.

Slide : Community Metadata Communities are described using metadata elements.

Basic metadata elements of communities are,

  • Community Name
  • Short Description
  • Introductory text
  • Copyright text
  • Sidebar text and
  • Logo
Narration only Switch to DSpace.
Point to Community’s metadata label Now we will fill the Community’s metadata.
Point to all fields in the form Notice that all the fields in the form are optional.

But, it is recommended to enter at least a Community Name. Otherwise an untitled Community will be created.

Show metadata file For ease of practice, we have provided Community metadata in a text file.

I will use the same for entering the Community metadata.

Enter Name and Introductory text

Name : IITB Digital Library Introductory text : IITB Digital Library Community contains educational resources

Enter the Name and Introductory text as shown.

You can use basic HTML tags in the Introductory text field.

Point to Short Description,

Copyright text, Sidebar text

For now, I will leave the fields Short Description, Copyright text, and Sidebar text as empty.
Point to create button By clicking on the Create button at the bottom of the page, a Community without logo is created.
Click on Upload a Logo button For this demonstration, let us upload a logo.

To do so, click on the Upload a Logo button.

Point to Upload Logo We will be redirected to the Upload Logo page.
Click on Browse button Click on the Browse button.
Point to File Upload pop up window File Upload window opens up.
Select logo image

Select communitylogo.png from Downloads directory.

Browse and select the logo image from your machine.

The same is available in the Code Files link. I have downloaded the logo image in the Downloads directory in my machine.

Click Open button Then, click on the Open button.
Point to logo name Immediately, the selected logo filename appears next to the Browse button.
Slide: Community Logo
  • png, jpg, gif format images can be used for Community logo
  • Logo of any size can be used.
  • Logos of size approximately 200 by 75 pixels makes a good visual appearance.
Narration only Switch to DSpace.
Click on Upload button To upload a logo, click on the Upload button at the bottom of the page.
Point to Edit Community We are redirected to the Edit Community page.

Edit Community page has details of the newly created Community.

Narration only The Create button on the Create Community page is used to save a newly created Community.

But, If we upload a Community logo, DSpace directly creates a Community. In that case, it is not required to click the Create button on the Create Community page.

Narration only We have now successfully created a Community.

Let us proceed to cross-verify the newly created Community.

Click on Home tab To do that, click on the Home tab in the navigation bar.
Click on Browse tab Then click on the Browse tab in the navigation bar.
Select Communities & Collections Select Communities & Collections from the drop-down.

Communities and Collections interface opens up.

Point to IITB Digital Library Observe that the newly created Community is displayed with a logo and name.
Narration only Let us now proceed to edit the Community.
Select IITB Digital Library Click on the Community name, to select it for editing.
Point to Community home page The Community home page appears.
Point to Admin Tools Next to the Community home page section, we have Admin Tools.

Admin Tools are used for managing Community.

click on button Edit To edit a Community, click on the Edit button in the Admin Tools.
Point to Edit Community Edit Community page opens up with the details of the selected Community.
Edit fields in Community's metadata

Introductory text: IITB Digital Library Community contains educational resources from various domains like Electrical Engineering,
Mechanical Engineering,etc

You can edit the fields in the Community's metadata form now.

I have edited, Introductory text as shown here.

Click on the Update button Once Community's metadata is edited, click on the Update button at the bottom of the page.
Point to updated Introductory text Notice that Introductory text is now updated.
Narration only Now, let us proceed to learn how to delete the Community.
Click the Edit button Click on the Edit button in Admin Tools.
Click on Delete this Community button Click on the Delete this Community button above the Community's settings section.
Point to Delete Community Immediately, we will be asked to confirm Delete Community action.
Narration only To confirm, click on the Delete button.
Narration only Once you click the Delete button, the Community will be deleted.
Click on Cancel button For this demonstration, I will not delete any Community.

So, I will click on the Cancel button.

Narration only We are back to the Community home page.
Narration only Now, let us proceed to create the Community Administrator role for our Community.

We will assign the Community Administrator role to the EPerson with the ID dspace.u2@gmail.com

Click the Edit button Click on the Edit button in the Admin Tools.
Point to Community Administrator Community's settings section has the settings for Community Administrator.
Click on the Create button Click on the Create button next to the Community Administrators label.
Point to Edit Group We will be redirected to the Edit Group page.
Narration only Observe that this Edit group page is the one, which we had used to create a group.

That means, DSpace is creating a group of Community Administrators.

Point to Name field By default, DSpace generates a name for the group.

But we can provide our own name to the group of Community Administrators. For this demonstration, I will keep the default name as it is.

Click on Select E-people Now, we will add the EPerson as a Community Administrator.

Click on the Select E-people button below the EPerson Members field.

Point to Select E-people window Select E-people pop-up window opens up.
Click on the Add button Click on the Add button adjacent to the ID of the respective EPerson.

I will select the user with the email ID dspace.u2@gmail.com.

Point to the added user in the EPerson Members field Immediately the selected user will be added to the EPerson Members field.
Click on the Close button If you wish to add more members, then repeat the same steps.

Once done, close the Select E-people pop-up window by clicking on the Close button.

Select EPerson from EPerson Member field

We can also remove the member from the group.

To do so, select the respective member to be removed from the EPerson Members field.

Point on the Remove Selected button Then click on the Remove Selected button, below the EPerson Members field.

I’m skipping this step for this demonstration.

Click on Update Group Once done, click on the Update Group button at the bottom of the page to update the changes.
Narration only So, we have now successfully assigned the Community Administrator role to EPerson.

Let us proceed to cross-verify the same.

Click on Content tab in navigation bar Click on the Content tab in the navigation bar.
Select Communities & Collections Select Communities & Collections from the drop-down.
Select IITB Digital Library Select the Community.

I am selecting the IITB Digital Library.

Point to Community home page The Community home page appears.
Click the Edit button Click on the Edit button in the Admin Tools.
Click the Edit button next to Community Administrators Now, click on the Edit button next to Community Administrators.
Point to EPerson Members field We can see that EPerson has been assigned the Community Administrator’s role.
Narration only The Community Administrator has authority to manage the Community.
Narration only Now, let us proceed to create a Sub-community.

Hierarchically, Sub-community is created under the Community.

Narration only To create a Sub-community first we have to select a Community.
Click on Content tab in navigation bar >>Select Communities & Collections Click on the Content tab in the navigation bar and select Communities & Collections from the drop-down.
Narration Only Select the Community.
Select IITB Digital Library I am selecting IITB Digital Library.
Point to Community home page Community home page appears.
Click on the button Create Sub-community Click on the button Create Sub-community in the Admin Tools section.
Point to Create Community label The Create Community page opens up.

It contains the Community's metadata form.

Point to Community's metadata Scan through the Community's metadata form.

The form is the same as the one which we used to create the Community.

Point to Name and Introductory Text

Sub-community Name : Electrical Engineering
Introductory text : Electrical Engineering Sub -community contains educational resources of Electrical Domain.

Fill the Community's metadata as shown here.
Point to Logo For this demonstration, I will skip uploading a logo for the Sub-community.
click on the Create button Once the Community metadata is entered, click on the Create button at the bottom of the page.
Point to Community home page The Sub-community is created and the Sub-community home page is displayed.
Narration only This means that we have successfully created a Sub-community.
Logout from DSpace Let us logout this user from the DSpace interface now.
Only Narration This brings us to the end of this tutorial.

Let us summarise.

Slide: Summary In this tutorial we learnt to :
  • Create a Community and Sub-community
  • Edit a Community and
  • Authorize EPerson as Community Administrator
Slide: Assignment As an assignment,
  • Create another Community with the name IITB archives
  • Assign a Community administrator to IITB archives
Slide : About Spoken Tutorial project The video at the following link summarises the Spoken Tutorial project.

Please download and watch it.

Slide : Spoken Tutorial workshops The Spoken Tutorial Project team conducts workshops and gives certificates.

For more details, please write to us.

Slide: Answers for THIS Spoken Tutorial Please post your timed queries in this Forum.
Slide: Acknowledgement -I Spoken Tutorial project is funded by MHRD, Government of India.
Slide: Acknowledgement -II DSpace spoken tutorial series is funded by the National Virtual Library of India, Ministry of Culture, Government of India.
Narration only This script and video for this tutorial was contributed by Pankaj Patil from IIT Bombay.

And this is Nancy Varkey along with the Spoken Tutorial team signing off. Thanks for joining.

Contributors and Content Editors

Nancyvarkey, Pankajpatil694

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