Difference between revisions of "FrontAccounting-2.4.7/C2/Journal-Entry-and-Balance-Sheet-in-FrontAccounting/English"

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(Created page with " {| style="border-spacing:0;" | style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| '''S...")
 
 
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* '''Ubuntu Linux''' OS version 14.04  
 
* '''Ubuntu Linux''' OS version 14.04  
 
* '''FrontAccounting''' version 2.3.24  
 
* '''FrontAccounting''' version 2.3.24  
 
 
 
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| To record this tutorial, I am using  
 
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| To record this tutorial, I am using  
  
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|-
 
|-
 
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Narration  
 
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Narration  
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Let us open the '''FrontAccounting '''interface'''.'''
+
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Let us open the '''FrontAccounting '''interface.  
  
 
|-
 
|-
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|-
 
|-
 
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Enter '''Username = admin '''and '''Password''' '''<nowiki>= spoken</nowiki>'''>> '''Click''' on login  
 
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Enter '''Username = admin '''and '''Password''' '''<nowiki>= spoken</nowiki>'''>> '''Click''' on login  
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Type the username as '''admin''' and the password.  
+
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| Type the username as '''admin''' and the '''password'''.  
  
 
Then click on '''Login''' button.  
 
Then click on '''Login''' button.  
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| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| '''Slide -6'''
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| '''Slide -6'''
  
Journal Entry - Example
+
'''Journal Entry''' - Example
  
 
'''Commenced business with a Capital Rs 5,00,000'''  
 
'''Commenced business with a Capital Rs 5,00,000'''  
  
The Entry is  
+
The '''Entry''' is  
  
 
Cash A/c Dr. 5,00,000  
 
Cash A/c Dr. 5,00,000  
Line 107: Line 105:
  
 
(Being Capital introduced in business)  
 
(Being Capital introduced in business)  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| '''Commenced business with a capital of Rs. 5,00,000'''  
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| The '''Journal Entry''' is '''Commenced business with a capital of Rs. 5,00,000'''.
  
 
The '''Entry''' is  
 
The '''Entry''' is  
  
 
* '''Cash A/c Dr. 5,00,000'''  
 
* '''Cash A/c Dr. 5,00,000'''  
 
 
* '''To Capital A/c 5,00,000'''  
 
* '''To Capital A/c 5,00,000'''  
  
Line 133: Line 130:
  
 
Point to the journaldate  
 
Point to the journaldate  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| In the '''Journal date''' field, you can see the default '''date '''is set as '''today.'''
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| In the '''Journal date''' field, you can see the default date is set as today.  
  
 
|-
 
|-
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| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| We can also see the '''reference number '''for the '''transaction'''.  
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| We can also see the '''reference number '''for the '''transaction'''.  
  
This is auto-generated.
+
This is '''auto-generated'''.
  
 
|-
 
|-
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| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click>> '''Debit''' textbox>> type '''5,00,000.'''  
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click>> '''Debit''' textbox>> type '''5,00,000.'''  
  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click on the '''Debit '''textbox and type the amount''' '''as '''Five Lakhs.'''
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click on the '''Debit '''textbox and type the amount as '''Five lakhs.'''
  
 
|-
 
|-
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click on the '''Add''' '''Item''' button  
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click on the '''Add''' '''Item''' button  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| To save the '''Debit''' entry, click on the '''Add Item '''button in that row.
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| To save the '''Debit entry''', click on the '''Add Item '''button in that row.
  
 
|-
 
|-
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|-
 
|-
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click>> '''Credit''' textbox>> type '''5,00,000.'''  
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click>> '''Credit''' textbox>> type '''5,00,000.'''  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Then, click on the '''Credit''' textbox and type the amount as '''Five Lakhs.'''
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Then, click on the '''Credit''' textbox and type the amount as '''Five lakhs.'''
  
 
|-
 
|-
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click on the Add Item button>>  
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click on the Add Item button>>  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| To save the '''Credit entry, '''click on the '''Add item button''' in that row.
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| To save the '''Credit entry, '''click on the '''Add item''' button in that row.
  
 
|-
 
|-
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|-
 
|-
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click>> '''Process''' '''Journal Entry''' button>>  
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click>> '''Process''' '''Journal Entry''' button>>  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| To save the entry, click on the '''Process Journal Entry''' button at the bottom of the window.
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| To save the '''entry''', click on the '''Process Journal Entry''' button at the bottom of the window.
  
 
|-
 
|-
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| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| You can see the message at the top which says,  
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| You can see the message at the top which says,  
  
“'''Journal Entry has been entered”'''  
+
“'''Journal entry has been entered”'''  
  
 
|-
 
|-
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|-
 
|-
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Point to '''Close '''option  
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Point to '''Close '''option  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click on '''Close''' link to close this '''window'''.  
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Click on '''Close''' link to close this window.  
  
 
|-
 
|-
Line 233: Line 230:
 
'''Assignment 1'''
 
'''Assignment 1'''
  
* Pass a '''Journal EntryGoods Purchased for Rs 50,000'''
+
* Pass a '''Journal Entry Goods Purchased for Rs 50,000'''
 
* '''Office furniture and Equipments (Capital Assets) A/c Dr.'''
 
* '''Office furniture and Equipments (Capital Assets) A/c Dr.'''
 
* '''To cash(Current Assets) A/c for Rs 50,000'''  
 
* '''To cash(Current Assets) A/c for Rs 50,000'''  
  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Pause the tutorial and do the following assignment  
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Pause the tutorial and do the following assignment.
  
 
* Pass a '''Journal Entry '''for '''Goods Purchased for Rs 50,000'''
 
* Pass a '''Journal Entry '''for '''Goods Purchased for Rs 50,000'''
Line 260: Line 257:
 
* '''Attached file'''  
 
* '''Attached file'''  
  
'''Attached file '''option is used
+
'''Attached file '''is to attach any document related to the '''Journal entry''' which is passed.  
 
+
* to attach any documents related to the '''Journal entry''' which is passed.  
+
  
 
|-
 
|-
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|-
 
|-
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Point to the '''Sample-Voucher''' file  
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Point to the '''Sample-Voucher''' file  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| I'll select the '''Sample-Voucher.pdf '''file''' '''from my '''Desktop''' folder.  
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| I'll select the '''Sample-Voucher.pdf '''file from my '''Desktop''' folder.  
  
 
|-
 
|-
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|-
 
|-
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Text box
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Text box
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| This voucher has been provided in the '''Code files '''link of this tutorial.
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| This '''voucher''' has been provided in the '''Code files '''link of this tutorial.
  
 
Please download and make use of the file while practising.
 
Please download and make use of the file while practising.
Line 334: Line 329:
 
|-
 
|-
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Narration  
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Narration  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Next, let us see how to '''Void''' a '''transaction'''.  
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Next, let us see how to '''void''' a '''transaction'''.  
  
 
|-
 
|-
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|-
 
|-
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Point to 002/2019
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Point to 002/2019
 +
 +
>> Click on '''GL''' column icon
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Let’s select reference '''002/2019''' to '''void transaction'''.
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Let’s select reference '''002/2019''' to '''void transaction'''.
 +
  
 
Click on the icon in the '''GL''' column to verify the details before deleting the '''entry'''.
 
Click on the icon in the '''GL''' column to verify the details before deleting the '''entry'''.
 +
|-
 +
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"|New pop-up opens >> Point to '''Office furniture and Equipments.'''
 +
 +
Click on '''Close''' link.
  
We can see this entry for '''Goods Purchased for Rs 50,000 '''for '''Office furniture and Equipments.'''
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"|We can see this '''entry''' for goods purchased for Rs 50,000 for '''Office furniture and Equipments.'''
  
 
Click on the '''Close''' link at the bottom of the window.
 
Click on the '''Close''' link at the bottom of the window.
Line 367: Line 369:
  
 
|-
 
|-
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Point to the entry shown in the field  
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| Point to the '''entry''' shown in the field  
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| On selecting the icon, the transaction number and '''voiding''' date appears.  
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| On selecting the icon, the '''transaction''' number and '''voiding''' date appears.  
  
 
|-
 
|-
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|-
 
|-
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| '''Point to message bar '''
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| '''Point to message bar '''
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| It displays a message,
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| It displays a message:
  
 
'''Are you sure you want to void this transaction? This action cannot be undone.'''
 
'''Are you sure you want to void this transaction? This action cannot be undone.'''
Line 382: Line 384:
 
|-
 
|-
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| '''Click>> Proceed button>>'''
 
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| '''Click>> Proceed button>>'''
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| I’ll click on the '''Proceed''' button.  
+
| style="background-color:#ffffff;border:0.75pt solid #000001;padding-top:0.106cm;padding-bottom:0.106cm;padding-left:0.078cm;padding-right:0.106cm;"| I will click on the '''Proceed''' button.  
  
Immediately another message appears and says-
+
Immediately another message appears and says:
  
 
'''Selected transaction has been voided.'''  
 
'''Selected transaction has been voided.'''  
Line 417: Line 419:
  
 
'''Acknowledgement'''  
 
'''Acknowledgement'''  
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"| * The video at the following link summarises the Spoken Tutorial project.
+
| style="background-color:#ffffff;border:1pt solid #000001;padding-top:0cm;padding-bottom:0cm;padding-left:0.206cm;padding-right:0.191cm;"|  
 +
* The video at the following link summarises the Spoken Tutorial project.
 
* Please download and watch it
 
* Please download and watch it
  

Latest revision as of 11:43, 14 November 2019


Slide 1

Title Slide

Welcome to spoken tutorial on Journal Entry and Balance sheet in FrontAccounting.
Slide 2

Learning Objectives

  • Pass a Journal Entry
  • See the reflection in Balance Sheet and
  • Void a transaction
We will learn how to
  • Pass a Journal Entry
  • See the reflection in Balance Sheet and
  • Void a transaction
Slide 3

System Requirements

  • Ubuntu Linux OS version 14.04
  • FrontAccounting version 2.3.24
To record this tutorial, I am using
  • Ubuntu Linux OS version 16.04
  • FrontAccounting version 2.4.7
Slide 4

Pre -requisites

To practise this tutorial, you must have knowledge of:

  • Higher secondary commerce & accounting
  • Principles of Bookkeeping
To practise this tutorial, you must have knowledge of:
  • Higher secondary commerce and accounting and
  • Principles of Bookkeeping
You should have already
  • Set up an Organisation/Company in FrontAccounting

If not, for relevant FrontAccounting tutorials please visit http://spoken-tutorial.org

And you should have already set up an Organisation/Company in FrontAccounting

If not, for relevant FrontAccounting tutorials please visit this website.

Slide 5:

Start XAMPP service

Start the XAMPP services before you begin working on FrontAccounting interface.
Narration Let us open the FrontAccounting interface.
Click on browser >>localhost/account >> Press Enter Open the browser and type localhost slash account and press Enter.
Narration The login page appears.
Enter Username = admin and Password = spoken>> Click on login Type the username as admin and the password.

Then click on Login button.

Point to>> Frontaccounting >> The FrontAccounting interface opens.
We will see how to introduce capital in the business.
Slide -6

Journal Entry - Example

Commenced business with a Capital Rs 5,00,000

The Entry is

Cash A/c Dr. 5,00,000

To Capital A/c 5,00,000

(Being Capital introduced in business)

The Journal Entry is Commenced business with a capital of Rs. 5,00,000.

The Entry is

  • Cash A/c Dr. 5,00,000
  • To Capital A/c 5,00,000

(Being Capital introduced in the business)

We will pass a Journal Entry for this.
Point to Banking and General Ledger tab Click on the Banking and General Ledger tab.
Click>> Journal Entry option >> And then click on Journal Entry link.
Point>> Date field>>

Point to the journaldate

In the Journal date field, you can see the default date is set as today.
Point to Reference field We can also see the reference number for the transaction.

This is auto-generated.

Click>>Account Description drop down box>>

Select the Account Description >>

Click on the Account Description drop-down box and select the option Cash.
Click>> Debit textbox>> type 5,00,000. Click on the Debit textbox and type the amount as Five lakhs.
Click on the Add Item button To save the Debit entry, click on the Add Item button in that row.
Point to the Account Description box >>

Select Capital

Again, click on the Account Description drop-down box and select the option Capital.
Click>> Credit textbox>> type 5,00,000. Then, click on the Credit textbox and type the amount as Five lakhs.
Click on the Add Item button>> To save the Credit entry, click on the Add item button in that row.
Click>> Memo field>> Now, click on the Memo field, for the narration of this Journal Entry.
Point to the Memo field >> Here, type the text- Being capital introduced in the business.
Click>> Process Journal Entry button>> To save the entry, click on the Process Journal Entry button at the bottom of the window.
Point to the green colour message bar>> You can see the message at the top which says,

Journal entry has been entered”

Point to the options >> You can also see the options:
  • View this Journal Entry
  • Enter New Journal Entry
  • Add an Attachment and
  • Back
Click>>View this Journal Entry

Narration

Let us explore these one by one.

Click on View this Journal Entry link.

A new popup window opens.

It shows the General Ledger Transaction Details that we have entered just now.

Point to Print and Close option

Narration

Print option is to get a print-out of this

transaction for our future reference.

Point to Close option Click on Close link to close this window.
Click>>Enter New Journal Entry

New window opens for the Journal Entry

Now, click on the Enter New Journal Entry option.

A new page opens for the next new Journal Entry.

Slide 7

Assignment 1

  • Pass a Journal Entry Goods Purchased for Rs 50,000
  • Office furniture and Equipments (Capital Assets) A/c Dr.
  • To cash(Current Assets) A/c for Rs 50,000
Pause the tutorial and do the following assignment.
  • Pass a Journal Entry for Goods Purchased for Rs 50,000

The Entry is:

  • Office furniture and Equipments (Capital Assets) A/c Dr.
  • To cash(Current Assets) A/c for Rs 50,000
  • Memo: Purchased Office furniture and Equipments for Rs 50,000
  • Click on Process the journal entry
Click>>Add an Attachment Now, click on the Add an Attachment link.
Point to the menu bar>> Attachment We can see the fields:
  • Transaction
  • Description and
  • Attached file

Attached file is to attach any document related to the Journal entry which is passed.

Narration Let me attach a sample voucher which I have already created and saved on my computer.
Click on the Attached file text box Click on the Browse button and locate the folder in which the file is saved.
Point to the Sample-Voucher file I'll select the Sample-Voucher.pdf file from my Desktop folder.
Point to the Browse text box and the file attachment You can see the file attachment here now.
Text box This voucher has been provided in the Code files link of this tutorial.

Please download and make use of the file while practising.

Click on Add new button. Then click on the Add new button.
Show the message which appears in green

Point to the message bar

A message appears that says:

Attachment has been inserted.

Narration Also, you can see that the uploaded file has been added to the table.

<<PAUSE>>

Click>> Back option Click on Back option to go back.
Narration Next, let us see the reflection of this Journal Entry in the Balance Sheet.
Point to Banking and General Ledger tab To do so, click on the Banking and General Ledger tab.
Click>> Balance Sheet Drilldown >> Then click on the Balance Sheet Drilldown link.
Point to Current Assets We can see the transaction is reflected here.
Point to the Assets and Liabilities

Narration

In the future, when we have many more journal entries, the displayed list would be longer.

<<PAUSE>>

Narration Next, let us see how to void a transaction.
Click>> Setup tab>>

Click>> Void a transaction>>

Click on the Setup tab.

In the Maintenance panel, click on Void a transaction link.

Narration

Point to the reference number field>>

This option is used to delete/remove an entry.

We can see the reference number, which shows the entry.

Point to 002/2019

>> Click on GL column icon

Let’s select reference 002/2019 to void transaction.


Click on the icon in the GL column to verify the details before deleting the entry.

New pop-up opens >> Point to Office furniture and Equipments.

Click on Close link.

We can see this entry for goods purchased for Rs 50,000 for Office furniture and Equipments.

Click on the Close link at the bottom of the window.

Point to the select icon Now, click on the icon in the Select column.
Point to the entry shown in the field On selecting the icon, the transaction number and voiding date appears.
Click >> Void Transaction button>> Click on the Void Transaction button.
Point to message bar It displays a message:

Are you sure you want to void this transaction? This action cannot be undone.

Click>> Proceed button>> I will click on the Proceed button.

Immediately another message appears and says:

Selected transaction has been voided.

That’s how we can void a transaction, whenever it is required.

Narration This brings us to the end of this tutorial.

Let us summarize.

Slide 8:

Summary

We learnt to :

  • Pass a Journal Entry
  • See the reflection in Balance Sheet
  • Void a transaction
We have learnt
  • Pass a Journal Entry
  • See the reflection in Balance Sheet
  • Void a transaction
Slide 9:

Acknowledgement

  • The video at the following link summarises the Spoken Tutorial project.
  • Please download and watch it
Slide 10:

About workshops

The Spoken Tutorial Project Team conducts workshops and gives certificates.

For more details, please write to us.

Slide 11:

Forum for specific questions:

Please post your timed queries in this forum.
Slide 12:

Acknowledgement

Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at

this link.

Previous slide The script and video has been contributed by Spoken Tutorial team.

This is Pratik kamble signing off. Thanks for joining.

Contributors and Content Editors

Nancyvarkey, Nirmala Venkat