Difference between revisions of "Koha-Library-Management-System/C2/Catalog-Serials/English"
Nancyvarkey (Talk | contribs) |
Nancyvarkey (Talk | contribs) m (Protected "Koha-Library-Management-System/C2/Catalog-Serials/English" ([Edit=Allow only administrators] (indefinite) [Move=Allow only administrators] (indefinite))) |
(2 intermediate revisions by one other user not shown) | |
(No difference)
|
Latest revision as of 16:40, 21 February 2019
Title: How to catalog Serials
Contributor: Bella Tony, IIT Bombay
Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay
Keywords:
Title Slide | Welcome to the Spoken Tutorial on How to catalog Serial subscriptions. |
Learning Objectives | In this tutorial we will learn:
|
Slide Number 3
System Requirement |
To record this tutorial, I am using
|
Slide 4a
Pre-requisites |
To follow this tutorial, you should have knowledge of Library Science. |
Slide 4b
Pre-requisites |
To practice this tutorial,
If not, please refer to the Koha Spoken Tutorial series on this website. |
Slide
What is Serials module? |
Before we begin, let us understand-
What are Serials module? |
Slide
that are published periodically. |
Serials module is used for managing subscription of-
that are published periodically. |
Image of the Journal | In this demo, I am going to catalog a serial publication -
|
Login with Superlibrarian username Bella and the password. | To do so, login with the Superlibrarian username and password. |
On homepage, click on Cataloging | On the Homepage click on Cataloging. |
Click on +New record
From the drop down, select Serials |
Then click on +New record
From the drop-down, select Serials. |
A new page Add MARC record opens. | |
Cursor on red colored asterisk | Let us proceed to fill in the details below.
Notice that there are a few mandatory fields on this page. |
Click on fields marked with red colored asterisk | Interestingly, Koha auto-generates values for a few mandatory fields. |
Cursor on tabs 0 to 9, | Among the range of tabs from 0 to 9, we will start with tab zero. |
Click inside the field for 000, Leader.
Cursor on nam a22 7a 4500 |
Click inside the field for 000, LEADER.
By default Koha shows this value. |
Click in the field for 005 DATE AND TIME OF LATEST TRANSACTION
Cursor on the value 20180821000559.0 |
Next, click inside the field for 005 DATE AND TIME OF LATEST TRANSACTION.
Koha auto generates this value (20180821000559.0) for my machine. You will see a different value on your interface. |
Narration Only | I will skip the fields for 006 and 007. |
Cursor on 180821b xxu।।।।। ।।।। 00। 0 eng d |
|
Next, go to the tab 022 International Standard Serial Number. | Next, go to the tab 022 ISSN |
Cursor on two blank boxes adjacent to 022 ? | Locate the two blank boxes adjacent to 022 question mark |
Cursor on MARC 21 Bibliographic format
Cursor on 022 |
Note that:
Here, both the indicators are undefined. |
Narration only | Now, let us go back to the Koha interface |
Cursor on the two blank boxes | So, I will skip the two blank boxes. |
Cursoron the subfield ‘a’ International Standard Serial Number,
Enter an 8 digit Journal ISSN number- 0046-8991 |
Next, locate the sub-field ‘a’ International Standard Serial Number.
Enter an 8 digit Journal ISSN (0046-8991) However, you have to add the ISSN of the Journal that you have chosen to catalog. |
Narration Only | I will skip the rest of the fields.
You may consider filling these fields as per the requirement of your library. |
Go to the tab 040 CATALOGING SOURCE
Cursor on two blank boxes adjacent to 040 |
Next, go to the tab 040 CATALOGING SOURCE.
Locate the two blank boxes adjacent to 040 ?
|
Go to sub-field c, Transcribing agency
Type the name of the Institute/University or the Department here. Type IIT Bombay |
Go to sub-field c, Transcribing agency
Type the name of the Institute/University or the Department here. I will type IIT Bombay. |
Cursor on tabs from 0 to 9 >> click on tab 2 | Next, go to the top again and among the tabs from 0 to 9, click on the tab 2. |
Go to the tab 245 TITLE STATEMENT: | Then go to the tab 245 TITLE STATEMENT: |
Locate the two blank boxes adjacent to 245 ?-
Type 1 in the first blank box. |
Locate the two blank boxes adjacent to 245 ?
|
Narration only | Let us again go back to the Koha interface. |
Narration Only | Now, type 0 in the first blank box.
Note that: 0 is the indicator for No added Entry. |
Type 1 in the first blank box
Cursor on first blank box Type 0 in the 2nd blank box Cursor on 2nd blank box Enter value 0 in the 2nd blank box |
Type 0 in the 2nd blank box also.
2nd indicator represents a non-filling character. I have entered 0, because under this TITLE: there is no non-filling character. |
In the subfield ‘a’ Title enter: Industrial Microbiology | In the subfield ‘a’ Title type: Indian Journal of Microbiology.
You can type the title of your Journal here. |
Go to 260 PUBLICATION, DISTRIBUTION, ETC. | Now, go to 260 PUBLICATION, DISTRIBUTION, ETC. |
Cursor on the two blank boxes adjacent to 260?
Cursor on Both the indicators |
Locate the two blank boxes adjacent to 260?
Both the indicators for this are undefined, so I will leave the two blank boxes as they are. |
Fill the fields as per narration
|
Now, I will fill the details for my book. You can type the details pertaining to your book.
|
Cursor on tabs from 0 to 9 >> Click on tab 3 | Now, go back to the top again and from the tabs 0 to 9, click on tab 3. |
Now, go to 300 PHYSICAL DESCRIPTION, | Now, go to 300 PHYSICAL DESCRIPTION. |
Cursor on the two blank boxes adjacent to 300?
Cursor on both the indicators |
Locate, the two blank boxes adjacent to 300 ?
Both the indicators for this are undefined, so I will leave the two blank boxes as they are. |
Fill in the following details as follows-
|
In the subfield ‘a’ Extent- I will type 11 v.
Note that, I am subscribing this journal from 11 v onwards. So you will have to enter as per your journal. |
Now, go to 310 CURRENT PUBLICATION FREQUENCY | Now, go to 310 CURRENT PUBLICATION FREQUENCY. |
Cursor on the two blank boxes adjacent to 310?
Cursor on both the indicators |
Locate, the two blank boxes adjacent to 310?
Both the indicators for this are undefined, so I will leave the two blank boxes as they are. |
Click on th tag Current Publication Frequency | Click on CURRENT PUBLICATION FREQUENCY to expand the tag so that we can fill in the sub-fields. |
In the subfield ‘a’ Current publication frequency type Quarterly | In the sub-field ‘a’ Current publication frequency, I will type Quarterly.
This is because my journal is a quarterly periodical Serial. If yours is different, for eg: monthly, bi-monthly, etc. then fill accordingly. |
Cursor on tabs from 0 to 9 >> Click in tab 6 | Next, go back to the top again and from the tabs 0 to 9, click on the tab 6. |
Under field 650 SUBJECT TOPIC | Locate the field 650 SUBJECT ADDED ENTRY--TOPICAL TERM. |
|
|
In the subfield ‘a’ Topical term or geographic name as entry element type subject heading as-
Microbiology |
Next comes the sub-field ‘a’ Topical term or geographic name as entry element.
Here, I will type subject heading as Microbiology. You have to type a relevant, subject heading for your Book or Serial. |
Click on the small button: Repeat this Tag
|
In case, more than one keyword has to be added:
|
Cursor on the tabs 0 to 9
|
Again, go back to the top again and from the tabs 0 to 9, click on the tab 7. |
Show new page
Go to 700 a: MAIN ENTRY--PERSONAL EDITOR
|
On the new page that opens, go to the tab 700 ADDED ENTRY--PERSONAL NAME.
2nd indicator is undefined by MARC 21, so I will leave it blank. |
Click on th tag Current Publication Frequency | Click on ADDED ENTRY--PERSONAL NAME to expand the tag so that we can fill in the sub-fields. |
In the subfield ‘a' Personal name- enter the Author’s name
|
In the sub-field ‘a' Personal name- enter the Editor’s name.
You have to type your book or Serial editor’s name. Remember to write the surname first followed by comma and then first name. |
Go to tab 9
In the subfield 942 ‘c’: item type, and from the drop down select- Serial |
Lastly, from the tabs 0 to 9, click on the tab 9
Go to 942 ADDED ENTRY ELEMENTS (KOHA). Go to sub-field ‘c’: Koha item type, and from the drop down select Serial. |
Click on Save | After filling all the details click on Save at the left corner of the page. |
Cursor on Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23) | A new page opens with the title I gave.
On my interface it says Items for Indian Journal of Microbiology. |
Cursor on various fields under the section Add item
0 - Withdrawn status: I will leave it blank 1 - Lost status : I will leave it blank 2- Source of classification or shelving scheme Select Dewey Decimal Classification 3- Materials specified (bound volume or other part): Leave blank 4 - Damaged status: if the book is damaged then select Damaged else leave it blank.* I will leave it blank 5 - Use restrictions: Leave blank 7 - Not for loan: Leave it blank Select Not for loan 8 - Collection code: a - Permanent location: Spoken Tutorial Library b - Current location: Spoken Tutorial Library c - Shelving location: Date acquired: 2017-05-05 (Automatic it comes after clicking on the field) e - Source of acquisition: Vendor name- Mumbai Journals Supplier f - Coded location qualifier- blank g - Cost, normal purchase price: Rs 1000 h - Serial Enumeration / chronology: Leave it blank i - Inventory number: Leave it blank j - Shelving control number- Leave it blank o - Full call number- 660.62 p- Barcode- 00005 t - Copy number- Leave it blank u - Uniform Resource Identifier- Leave blank v - Cost, replacement price- 1200 w - Price effective from-05/5/2017 x - Non-public note- Leave blank y - Koha item type: Serial z - Public note: Leave blank |
Next, for Add item-
We are prompted to fill details like-
I have filled in a few details as per my Library. You may pause the video and fill the details as per your Library.
|
Highlight
|
Remember that- by default Koha fills in the details for-
|
Cursor on
|
Additionally, you may click on the buttons-
at the bottom of the page. |
Click on the tab Add item | After entering all the details, click on the tab Add item at the bottom of the page. |
Cursor on Items for Indian Journal of Microbiology by Kalia, V.C. (Record #23) | Another page opens with the entered details of the Journal:
Items for Indian Journal of Microbiology |
Slide
|
With this we have Cataloged the record for Journal titled-
|
Log out from Koha
Go to the top left corner of click on Spoken Tutorial>> select log out from the drop-down. |
You may now log out from Koha.
Go to the top right corner of the Koha interface. Click on Spoken Tutorial Library and select logout from the drop-down. |
Narration Only | And this brings us to the end of this tutorial. |
Summary slide
In this tutorial we learnt:
|
Summary
In this tutorial we learnt:
|
Assignment
Catalog- Journal of Molecular Biology |
For assignment:
Catalog- Journal of Molecular Biology |
Slide:
About Spoken Tutorial project
|
The video at the following link summarizes the Spoken Tutorial project.
Please download and watch it. |
Slide:
Spoken Tutorial workshops The Spoken Tutorial Project Team
|
The Spoken Tutorial Project Team conducts workshops and gives certificates.
For more details, please write to us. |
Slide:
Forum for specific questions |
Please post your timed queries in this forum. |
Slide:
Acknowledgement
|
Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.
More information on this mission is available at this link. |
This is Bella Tony from IIT Bombay signing off.
Thank you for joining. |