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Latest revision as of 16:36, 21 February 2019
Topic: How to create a Library
Contributor: Bella Tony, IIT Bombay
Domain Expert: Manju Naika, Central Library, IIT Bombay
Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay
Keywords: Koha administration, Basic parameters, Libraries and groups, Library code, OPAC info
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Slide 1
Title Slide |
Welcome to the Spoken Tutorial on How to create a Library in Koha. |
Slide Number 2
Learning Objectives |
In this tutorial we will learn how to -
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Slide Number 3
System Requirement |
To record this tutorial, I am using
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Slide 4a
Pre-requisites |
To follow this tutorial, learners should have knowledge of Library Science. |
Slide 4b
Pre-requisites |
To practice this tutorial, you should have Koha installed on your system.
And you should also have Admin access in Koha.
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Show Koha interface |
Let us begin.
I have already installed Koha on my system. Let me switch to the Koha interface. |
Log into Koha with Username as koha_library and Password as ******. | Log into Koha using the username and password given at the time of installation.
On my system, I had given Username as koha_library. Now type the Password that was noted down from the conf.xml file. |
The Koha main page opens. | |
SLIDE
While setting up Koha-
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Note that-
While setting up Koha-
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Now, let’s add a new library. | |
Show Koha interface | Switch back to Koha interface. |
Home >> Koha Administration | Go to Home and click on Koha Administration. |
Go to section Basic parameters | Locate the section Basic parameters. |
Click on- Libraries and groups | Click on Libraries and groups. |
Click on tab '+ New Library' | To add a new library, click on the tab '+ New Library'
We will skip the groups section for now. |
Point to the red asterisk fields | In this page, note that all the fields marked in red are mandatory. |
Pause and fill in the details | Fill in the fields Library code and Name for your library, as I have done here. |
Red box highlight on library code | Some important things to note are-
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Red box highlight on Address section | The next section is where we have to fill our library’s contact details like-
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Fill in the details as follows-
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I have filled the details as shown here.
If you don’t have information for any field listed here, then just leave it blank.
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Previous screen
Highlight Address and Phone with a red box |
The address and phone details can be used to make custom notices for your library later.
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Red box highlight on Email id | The Email id field is not mandatory, as you can see.
However, it is extremely important to have an email id for the library you create. This is the email id from where the notices to the members go to and come from. |
Fill abtworkshop21@gmail.com | Gmail id is preferable as it can be easily configured for sending mail and/or receiving mail. |
Point to Reply-To and Return-Path fields. | Below the Email id field, we have the Reply-To and Return-Path fields. |
Red box highlight on Reply-To
Fill stlibreoffice@gmail.com |
Reply-To
If you would like to specify another default email address for all replies to notices, you can do that here.
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Point to Email id | If this is left blank, then all replies will go to the Email id given above. |
Coming to Return-Path.
This is the email address that all bounced messages will go to. | |
Point to Email id | If this is left blank, then all bounced messages will go to the Email id given above. |
Red box highlight on Email id, Reply-To, Return-Path | So basically, three different email ids can be used for
However, if only one email id is provided then, by default, Koha will use it for all the three fields. |
Red box highlight on URL | Next, mention the URL of your library in the field, like I have done here. |
Show the screenshot of the holdings table on the OPAC | On filling the URL field, the particular library name will be linked in the holdings table on the OPAC. |
After this, we have to fill in the OPAC info. | |
In OPAC info:
Fill the following- Spoken Tutorial Library, Mumbai. Powai- 400001 |
This is where you have to put information about your library.
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Show the screenshot of mouse-over on Library name in the holdings table on the OPAC | This info will appear in the OPAC, when we move the cursor over the library name in the holdings table. |
Slide
OPAC info: |
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SLIDE
OPAC info: |
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Point to IP address | Next we have the IP address. |
Let’s switch back to the Koha interface. | |
Point to IP
Narration only |
If you want to restrict Koha admin access to a particular IP address then you can specify the IP here.
Else, you can leave it blank. |
Point to IP
Narration only |
I will leave it blank. |
Red box highlight on Notes | Lastly, we have the Notes field.
These will not be displayed in OPAC. |
Click on the Submit button | After entering all the details, click on the Submit button. |
Cursor on the page Libraries
Cursor on the Spoken Tutorial Library |
The name of the newly added library appears on the Libraries page.
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Let us now see when to use the Group Library option. | |
Cursor on '+ New Group' | If you want to add a new group, click on the tab '+ New Group' |
Slide
Use Group Library to group branch libraries like-
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Suppose you have a few branch libraries for e.g.-
and you want to group them. In such a scenario use the Group Library option. Name this group as Science library which falls under the main library. |
Slide
Grouping can be done on the basis of similarities and/or some similar characteristics etc. |
Grouping can be done on the basis of similarities and/or similar characteristics etc. |
Click Logout | Logout from your current session as a Database administrative user.
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This brings us to the end of this tutorial. | |
Slide
Summary |
Let us summarize
In this tutorial we learnt to-
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Slide
Assignment
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As an assignment-
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Slide
About Spoken Tutorial project The video at the following link summarises the Spoken Tutorial project. Please download and watch it. |
The video at the following link summarises the Spoken Tutorial project.
Please download and watch it. |
Slide
Spoken Tutorial workshops The Spoken Tutorial Project team:
For more details, please write to us. |
The Spoken Tutorial Project team conducts workshops and gives certificates.
For more details, please write to us. |
Slide
Forum for specific questions: Do you have questions in THIS Spoken Tutorial?
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Forum for specific questions:
Do you have questions in THIS Spoken Tutorial?
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Slide
Forum for specific questions: The Spoken Tutorial forum is for specific questions on this tutorial.
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Forum for specific questions:
The Spoken Tutorial forum is for specific questions on this tutorial.
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Slide
Acknowledgement Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India.
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Acknowledgement
Spoken Tutorial Project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link. |
This is Bella Tony from IIT Bombay signing off.
Thank you for joining. |